Administrative Assistant

Posting Close Date: Applicants must submit their completed application by 02-13-2026 at 11:59 p.m. MST Application and Special Instructions As part of the application process, all applicants are required to submit a resume and cover letter at the time of the application. Applications that do not include a resume and cover letter by the recruitment closing date will be considered incomplete and will not receive further consideration. Posting will open on February 2, 2026 and close on February 13, 2026. Interviews will take place the 1st and 2nd week of March 2026. If selected for the position, you will be subject to a background investigation and motor vehicle record check. ABOUT THIS JOB Duties and Responsibilities This classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is illustrative only and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on department needs and will be communicated to the applicant or incumbent by the supervisor. Creates, maintains, and enters information into databases. Sets up and maintains paper or electronic filing systems including recording information, updating paperwork, and maintaining documents. Schedules and confirms meetings and appointments. Orders and distributes supplies. Arranges conference, meetings, or travel reservations for staff. Prepares and distributes newsletters and communication. Performs all other duties and tasks as assigned. All duties and responsibilities listed are subject to change. MINIMUM QUALIFICATIONS Education: 6 months post high school Work Experience: One (1) year of relevant experience License Requirements: None POSITION DETAILS Job Profile J0231 - Administrative Assistant To view the full job profile including classification specifications and physical demands click https://www.tucsonaz.gov/Departments/Human-Resources/Tucson-Talent. Compensation Grade G104 Hourly Range $19.97 - 29.95 USD The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. FLSA Non-Exempt Position Type Regular Time Type Full time Department Fire Department, ZBUDG HIER - Recurring Department Link https://www.tucsonaz.gov/Departments/Fire Background Check: This position has been designated to require a criminal background check. The City of Tucson is a Second Chance Employer. ABOUT US Benefits: The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings. With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours. You can learn more about our benefits at https://www.tucsonaz.gov/Departments/Human-Resources/Employee-Benefit-Snapshot. Citizenship: The City of Tucson employs only U.S. Citizens and lawfully authorized non-U.S. Citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Status. The City of Tucson does not offer visa sponsorship. City of Tucson is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer and does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status. If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD). Click for more information from ACRD about employment discrimination and how to file a complaint with ACRD The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at EmployeeLeaves@tucsonaz.gov or 520-791-2619. Recruiter Name Krista Fluitt (202749) Recruiter Email TFDHR_Payroll@tucsonaz.gov For Human Resources general questions please contact 520-791-4241. City Organization The City of Tucson, founded in 1775 and incorporated in 1877, is a City Manager-led Mayor and Council government organization comprised of over 5,000 dedicated employees. Tucson Community The City of Tucson is recognized as a Top 20 Best City in America by Resonance Consultancy. Tucson, Arizona, is a thriving center for bioscience, aerospace/defense, optics, mining, and logistics. With a city population of more than 540,000 and a regional population of more than 1 million, Tucson has 330-plus days of sunshine a year and is surrounded by majestic mountain ranges. A small-town feel with big-city amenities complements its natural beauty. You can learn more about Tucson, Arizona, at Visit Tucson, Arizona. For system related questions please contact recruitment@tucsonaz.gov. For general Human Resources questions please contact 520-791-4241.