Elections Aide - Elections Department

Job Description Summary Department - Elections Job Description OPEN UNTIL FILLED Job Type: Classified Job Classification: 5941 - Elections Aide Salary Grade: 1 Pay Range Hiring Range: $16.54 - $19.44 Per Hour Pay Range: $16.54 - $22.34 Per Hour Range Explanation: Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Pay Range is the entire compensation range for the position. The first review of applications will be on 02/27/2026. The Pima County Elections Department will be hiring temporary employees for the following areas of the department: Front Office Basic duties: Answer phones, perform data entry, and provide general staff support. Prepare and organize election materials. Assist with Poll Worker recruitment and database management. Apply strong written and verbal communication skills to convey information effectively. Ability to work independently, within a team, and engage effectively with the public. Additional responsibilities as needed. Warehouse Basic duties: Lift and remove boxes and items from shelves and bins. Operate delivery vehicles, load and unload supplies and materials. Daily use of forklifts, ladders, and pallet jacks. Receive, store, distribute, and inventory supplies. Ability to lift 50 pounds, stand, walk, bend, stoop, and push. Ability to work in a warehouse environment (hot/cold) for 8 hours. Apply strong written and verbal communication skills to effectively convey information. Ability to work independently, within a team, and engage effectively with the public. Additional responsibilities as needed. Technical Basic duties: Prepare and test election equipment. Operate computer and other equipment for ballot tabulation. Knowledge of basic computer skills. Ability to multitask. Attention to detail. Apply strong written and verbal communication skills to convey information effectively. Ability to work independently, within a team, and engage effectively with the public. Must have a flexible schedule and availability to work long days. Ability to lift 50 pounds, stand, walk, bend, stoop, and push. Ability to stand for long periods of time. Additional responsibilities as needed. Elections Aide - Early Boards Basic duties: Process early ballots. Manually count envelopes against reports. Complete daily logs of processed work. Apply strong written and verbal communication skills to convey information effectively. Ability to work as part of a team. Additional responsibilities as needed. Training Coordinator Support Basic duties: Learn election day software and equipment to provide Poll Worker training class support. Support with logistics, worker coordination, and equipment setup/breakdown for classes. Ability to lift 50 pounds, stand, walk, bend, stoop, and push. Apply strong written and verbal communication skills to convey information effectively. Ability to work independently, within a team, and engage effectively with the public. Additional responsibilities as needed. Must be available to work on-call as needed and work overtime for extended periods of time. Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor. Processes early ballots for tabulation; Prepares election supplies and voting machines for delivery to poll locations; Makes minor mechanical and electrical repairs on voting equipment; Loads and unloads election supplies and other materials; Transports and receives election ballots, returns, and precinct supplies. Minimum Qualifications: Must be a registered voter with current registration in Pima County. Qualifying education and experience must be clearly documented in the "Education" and Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.): Experience with office practices. Experience with math principles. Experience with written and oral instructions and communication. Experience with safety procedures for moving supplies. Experience performing operator-level maintenance on assigned voting equipment. Experience interpreting street guides or maps. Selection Procedure: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information: Licenses and Certificates: Positions within the Elections Department require an Election Officer Certification & Training Program to be completed and maintained as dictated by the Arizona Secretary of States office. Failure to obtain / maintain the required certification/licensure shall be grounds for termination. Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicants suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services review and approval of the candidates driving record. (License requirement applies to all areas except Early Boards). Special Notice: Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Must be available to work on-call, as needed, and work overtime for extended periods of time. Must be a current registered voter in Pima County. Physical/Sensory Requirements: Physical and sensory abilities to be determined by position. Constantly required to exchange accurate information. Constantly operates a computer and other office machinery. Constantly observes details at close range. Frequently remains in a stationary position. Working Condition: Occasionally moves about inside an office. Occasionally moves office equipment weighing up to 25 pounds. Constantly works in an indoor environment. EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law. Pima County stands out as an exceptional workplace, offering a supportive environment that fosters professional growth and personal satisfaction. As one of the largest employers in the region, Pima County prioritizes its commitment to creating a diverse and inclusive workplace, recognizing the unique contributions of each employee. Embracing innovation and collaboration, Pima County provides multiple opportunities in which individuals can make a meaningful impact on their community. One of the key advantages of working for Pima County is its comprehensive benefits package. Employees enjoy competitive salaries, generous health insurance coverage, and retirement plans that contribute to long-term financial security. Pima County recognizes the importance of a healthy work-life balance, offering flexible work schedules, a generous family leave policy and wellness programs that prioritize employee well-being. Furthermore, Pima County takes pride in fostering a culture of continuous learning and development. Employees benefit from opportunities for professional advancement through training programs, workshops, and educational reimbursement programs. In addition, a County-wide employee recognition program rewards employees who exemplify the County values of being accountable, respectful and ethical as well as providing great customer service. By joining Pima County, individuals become part of a dedicated team working towards a common goal: enhancing the quality of life for residents and building a vibrant future. Pima County is not just an employer; it's a community that values its employees, encourages their growth, and invests in their success.