Specialist, Vehicle Order Entry

Get started on an exciting career at Element! Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team. About the Role Were looking for an attentive professional to join our team as a Specialist, Vehicle Order Entry. In this role, you will play a critical role in ensuring accuracy, efficiency, and compliance in the vehicle ordering process. Acting as a subject matter expert, this role provides administrative and order-entry support to fleets, ensuring seamless wing-to-wing processing from order entry through delivery. The Specialist ensures 100% order accuracy, collaborates with stakeholders to resolve issues, and drives process consistency to improve client satisfaction and operational scalability. What Youll Do Place vehicle orders in the Element system with accuracy and efficiency. Review and process bulk order spreadsheets, ensuring compliance with order requirements. Accurately place import orders through manufacturer systems. Review all orders for required content, notes, and exceptions. Act as a liaison to ensure delivery of an effective vehicle acquisition administration process. Follow up with internal stakeholders on incomplete or erroneous orders. Provide daily support to internal teams to ensure smooth order processing. Ensures 100% accuracy of order entry in line with SOPs and audit processes. Monitor for errors, omissions, and exceptions, ensuring corrective action is taken quickly. Maintain compliance with manufacturer systems and requirements. Improve responsiveness and scalability by standardizing processes and eliminating non-value add exceptions. Communicate proactively with stakeholders to ensure alignment and timely updates. Contribute to ongoing improvements in reporting, tracking, and efficiency. Basic Qualifications 1-2 years of relevant business experience, with prior experience in data entry or order entry Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong attention to detail with proven ability to maintain accuracy under pressure Excellent written and verbal communication skills Ability to prioritize, organize, and complete multiple tasks efficiently Strong problem-solving skills with the ability to resolve issues proactively Demonstrated ability to learn and navigate manufacturer ordering systems Preferred Qualifications Education: College/University degree preferred Automotive/Fleet industry experience preferred Location: Hopkins, MN The hiring base salary range for this position is $46,800 to $64,400 annually. Actual compensation within this range will be dependent upon the individuals knowledge, skills, experience, equity with other team members, and alignment with market data. Please note that the disclosed salary range is solely for candidates hired to perform work within this geographic location. Candidates hired to work in other locations will be subject to the pay range associated with that location. Whats in it for You A culture of innovation, empowerment, decision-making, and accountability Comprehensive health and welfare benefits that serve the needs of you and your family and foster a culture of wellness Additional benefits and amenities, including paid time-off programs (vacation, sick leave, and holidays) Applicants will be required to undergo a background check only if and after a conditional offer of employment has been extended. Element Fleet Management and its wholly owned subsidiaries are an equal opportunity employer committed to diversity, equity, inclusion, and belonging. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, genetic information, sex, gender identity, sexual orientation, age, marital status, family status, ancestry, national origin, citizenship, physical or mental disability, veteran status, military obligations or any other characteristic protected by federal, state and local laws. Disability-related accommodations during the application and interview process are available upon request. Should you require an accommodation with our hiring process please send an email to talentacquisition@elementcorp.com or call (800) 665-9744. Know Your Rights: Workplace discrimination is illegal Element Fleet Management (TSX: EFN) is the largest publicly traded pure-play automotive fleet manager in the world. As a Purpose-driven and client-centric company, we deliver value through scalable, sustainable, and technology-enabled fleet and mobility solutions. Through the Element-Arval Global Alliance, we operate in over 50 countries, supporting clients across North America, Australia, New Zealand, Ireland, and beyond. Our global reach is further extended by Autofleet, our technology platform accelerating the modernization of our digital capabilities. Element delivers end-to-end solutions to our clientsfrom vehicle acquisition and maintenance to EV integration, route optimization, risk management, and remarketing. Our People Drive Our Success At Element, our success begins with you. Inspired by our Purpose to Move the world through intelligent mobilityand guided by our Values: We are always a force for good, We are experts defining the future of mobility and We are driven by client success. Everyday, our team members deliver on our Purpose and our Values for each other, our communities and our clients. Its our commitment to how we work, grow and put our clients at the heart of everything we do.