Quaker Fellow – Facilities

University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penns distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of Americas Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. Posted Job Title Quaker Fellow Facilities Job Profile Title Temporary Employee - Non-Exempt Job Description Summary This position is part of the Quaker Fellowship program. The person in this role is responsible for performing select facilities duties as listed in the job description. This includes, but is not limited to, overseeing the facilities deferred maintenance list, tracking work orders, assisting with the management of the van fleet, and working events. This position receives direct administrative supervision and guidance from the Assistant Athletic Director/Director of Facilities. Job Description Responsibilities Support pro-staff with day-to-day tasks within DRIA facilities Work with Operations Staff, Facilities Services, Housekeeping, and contract services for all athletic venues and events to meet the needs of coaches and administrators. Act as secondary event manager for various athletic contests as well as outside events. Submit work orders as needed after building walks and as requested by facilities professional staff. Review closed work orders in AIM (facilities software) for completion and cost analysis Manage the DRIA facilities deferred maintenance list with oversite from the Facilities pro staff. Manage the mileage and gas inventories of all departmental vans. Ensure cleanliness and report maintenance issues. Create van schedule and distribute keys as necessary. Follow-up on specific housekeeping projects and cleaning requests per facilities pro-staff Review and assist with set-up and breakdown needs for intercollegiate events and outside rentals. Attend weekly facilities and project meetings with facilities staff. Take notes and follow-up on requests of facilities pro-staff. Conduct weekly athletic facility walk-throughs and complete facility checklists pertaining to each athletic space. Enter work order requests for repairs as needed. Perform other duties and assists with special projects as assigned Qualifications 1-2 years of experience within an intercollegiate athletics department preferred. Pursuing bachelors degree or equivalent. Strong verbal and written communications skills. Possesses working knowledge of Microsoft Office platforms, including Outlook, Word, SharePoint, Teams, Excel, and PowerPoint. Ability to professionally collaborate with a diverse group of coaches, staff, and students-athletes. Exhibit strong organizational skills with the ability to manage time and independently execute tasks on a deadline. Ability to work a flexible schedule(nights/weekends /holidays) as needed Ability to be on your feet for extended periods of time Job Location - City, State Philadelphia, Pennsylvania Department / School Division of Recreation & Intercollegiate Athletics Pay Range $7.25 - $18.00 Hourly Rate Salary offers are made based on the candidates qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the jobs level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law. Special Requirements A background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits Health and Life: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your familys health and welfare. Retirement: Penn offers generous retirement plans to help you save for your future. Penns Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. Please note that benefit eligibility is determined/based on ACA guidelines. The University of Pennsylvanias special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the Universitys commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law.