Senior Marketing Operations Specialist

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries. JOB DESCRIPTION: Working at Abbott At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. Youll also have access to: Career development with an international company where you can grow the career you dream of. Employees can qualify forfree medical coverage in ourHealth Investment Plan (HIP) PPOmedical plan in the next calendar year. An excellent retirement savings plan with a high employer contribution Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelors degree. A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune. A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists. The Opportunity This position is an onsite opportunity in the Abbott Diabetes Care Division. We are helping people with Diabetes lead healthier, happier lives. As a global leader in diabetes care, Abbott is constantly working to deliver the highest quality products and unwavering support to our customers. Consistent and accurate glucose monitoring is the foundation of any diabetes management plan, so were committed to continuous improvement in the way patients and professionals measure, track and analyze glucose levels. As a Senior Marketing Operations Specialist, you will be responsible for overseeing the governance, execution, and continuous improvement of the Promotional Review & Approval process across the division. The role requires deep expertise in ad promotion review within medical devices, as well as the ability to influence senior stakeholders, drive process transformation, and implement scalable systems and tools that enhance compliance, speed, and operational efficiency. This is a key role within the Global Strategic Marketing (GSM) Marketing Operations organization. This is an onsite opportunity in Alameda, CA. What Youll Do Manage the endtoend review and approval process for promotional materials in Veeva Promo Mats, ensuring timely and compliant routing through the electronic review system. Support the Center of Excellence by applying established MLR processes, policies, and best practices consistently across teams and markets. Monitor electronic review cycles, track progress against timelines, and flag potential delays or issues that may impact approvals. Collaborate closely with Regulatory, Medical, Legal, Marketing, and agency partners to maintain alignment, clarify requirements, and support efficient review workflows. Review submission packages to confirm they meet required quality and compliance standards prior to circulation. Assist with issue resolution and escalations by gathering details, coordinating with stakeholders, and helping maintain workflow continuity. Support planning, scheduling, and execution of Live Review meetings, including preparing agendas, managing calendars, organizing expedited reviews, and documenting decisions and outcomes. Communicate postreview feedback, decisions, and required next steps clearly to all stakeholders. Work with Marketing and crossfunctional teams to help ensure promotional assets progress efficiently through the review process while maintaining compliance. Track approval metrics and contribute to reporting that supports visibility and informed decisionmaking. Assist Marketing and Regulatory teams with review coordination related to product launches, new indications, and labeling updates. Contribute to prioritization and capacity planning efforts to help align review activities with business needs and timelines. Provide training and guidance to marketers, agencies, and reviewers on MLR processes, system use, and operational best practices. Participate in initiatives focused on process improvements, digital enablement, and operational efficiencies. Support global alignment by contributing to divisional MLR processes, enhancements, and digital review solutions. Experience Youll Bring Required Bachelors degree or equivalent combination of education and relevant work experience. 5+ years of relevant project management experience. Direct experience and knowledge of Veeva Promo Mats, system, tools and capabilities within a regulated industry including extensive knowledge on how the tool supports the MLR review and approval process. Strong understanding of project planning methods and handson experience with project management tools. Demonstrated ability to build trust with stakeholders, collaborate effectively across teams, adapt to ambiguity, and navigate challenging conversations professionally. Strong influencing and relationshipbuilding skills. Solid business and technical acumen with the ability to learn new systems quickly. Excellent verbal and written communication skills with the ability to convey information clearly at all levels of the organization. Ability to identify and resolve obstacles to keep work moving efficiently. Proven problemsolving and criticalthinking capabilities. Apply Now Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: https://abbottbenefits.com/ Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity. Connect with us at abbott.com, on LinkedIn at https://www.linkedin.com/company/abbott-/, and on Facebook at https://www.facebook.com/AbbottCareers. The base pay for this position is $100,000.00 $200,000.00 In specific locations, the pay range may vary from the range posted. JOB FAMILY: Project Management DIVISION: ADC Diabetes Care LOCATION: United States > Alameda : 2601 Harbor Bay Parkway ADDITIONAL LOCATIONS: WORK SHIFT: Standard TRAVEL: Yes, 10 % of the Time MEDICAL SURVEILLANCE: No SIGNIFICANT WORK ACTIVITIES: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday) Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans. EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf Abbott is about the power of health. For more than 135 years, Abbott has been helping people reach their potential because better health allows people and communities to achieve more. With a diverse, global network serving customers in more than 160 countries, we create new solutions across the spectrum of health, around the world, for all stages of life. Whether its next-generation diagnostics, life-changing devices, science-based nutrition, or novel reformulations, we are advancing some of the most innovative and revolutionary technologies in healthcare, helping people live their best lives through better health. The people of Abbott come to work each day with relentless energy, enthusiasm and a promise to enhance the health and well-being of millions of people. They push the boundaries to help manage and treat some of lifes greatest health challenges. We invite you to explore opportunities at Abbott, to see if your talents and career aspirations may fit with our openings. An equal opportunity employer, Abbott welcomes and encourages diversity in our workforce. Follow Us: Facebook LinkedIn YouTube Twitter