Administrative Assistant

Want to build a brighter, bolder future and cultivate your career? Join Ecolabs team and help create a world in which we all thrive. Ecolab is seeking an Administrative Assistant to join our team in Grapevine, TX. As an Administrative Assistant, youll be at the heart of a dynamic team, supporting senior leaders and helping drive business success. Youll bring structure, clarity, and energy to every task - whether its coordinating meetings, managing calendars, or supporting HR and finance processes. This is your opportunity to grow your career while helping others thrive. How Youll Make an Impact: Perform general administrative duties in support of individuals, teams, and business processes Coordinate meeting logistics, including reserving conference rooms, setting up equipment, and preparing materials Manage calendars across time zones and ensure leaders are where they need to be, when they need to be there Compile basic information for inclusion in reports or presentation materials; prepare charts, graphs, and tables as needed Support financial processes such as corporate card reconciliation and invoice tracking Arrange domestic and international travel, including visa processing Provide HR-related support for hiring, onboarding, promotions, transfers, and terminations Compile and edit presentation content from multiple sources and distribute reports to stakeholders Maintain agendas, action item lists, and program plans, escalating issues when needed Respond to routine correspondence following established procedures Create and manage SharePoint sites and shared drives to keep teams organized Use sound judgment to prioritize tasks and ensure smooth workflow Communicate proactively to meet internal and external client needs Position Details: Location:Grapevine, TX Work Schedule: Monday-Friday, 8am-5pm Whats Unique About This Role: Youll support senior leadership in a fast-paced, high-impact environment Youll be a trusted partner in both day-to-day operations and strategic initiatives Minimum Qualifications: High school diploma or equivalent One year of administrative experience Immigration sponsorship is not available for this position Preferred Qualifications: Bachelors degree Intermediate proficiency in MS Office (Outlook, Excel, PPT) Experience successfully managing multiple, competing priorities to meet deadlines Excellent verbal and written communication skills, with a strong customer service focus Organizational skills and attention to detail Experience anticipating needs, being resourceful, and using sound judgment and tact Critical thinking, analytical, and problem-solving skills Learning agility; Experience quickly gaining knowledge of organizational operations, procedures, and staff Experience working independently, as well as collaborating in a team environment Reliability, flexibility and approachability Process oriented, adaptable, reliable, flexible and approachable Whats in it For You: Starting on Day 1: Access to our comprehensive benefits package including medical, dental, vision, matching 401K, company-paid pension, stock purchase plan, paid parental leave, select discounted childcare resources, and more! The opportunity to take on some of the worlds most meaningful challenges, helping customers achieve clean water, safe food, and healthy environments The ability to make an impact and shape your career with a company that is passionate about growth The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best About Ecolab: At Ecolab, we prioritize our talent-first philosophy by creating the most capable and diverse team to excel at our nearly three million customer sites. Building on a century of innovation, our 48,000 associates help deliver comprehensive science-based solutions, data-driven insights and world-class service to advance food safety, maintain clean and safe environments, and optimize water and energy use, and improve operational efficiencies and sustainability for customers in the food, healthcare, life sciences, hospitality and industrial markets in more than 170 countries around the world. Our solutions not only enhance operational efficiency but also contribute to sustainability and public health, making a positive impact on the world. We are committed to eliminating unnecessary complexities and embracing a beginner's mindset, continuously seeking new perspectives and innovative solutions to stay ahead in a rapidly changing world. Annual or Hourly Compensation Range The pay range for this position is $44,400.00 - $66,600.00. Many factors are taken into consideration when determining compensation, such as experience, education, training, geography, etc. We comply with all minimum wage and overtime laws. Benefits Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families. Click here to see our benefits. If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here. Potential Customer Requirements Notice To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to: - Undergo additional background screens and/or drug/alcohol testing for customer credentialing. - Be fully vaccinated for COVID-19, including a booster if eligible, unless a religious or medical accommodation is requested by the applicant and approved by Ecolab. Americans with Disabilities Act (ADA) Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website. A trusted partner at nearly three million customer locations, Ecolab (NYSE:ECL) is a global sustainability leader offering water, hygiene and infection prevention solutions and services that protect people and the resources vital to life. Building on a century of innovation, with an annual sales of $15 billion and more than 48,000 associates, Ecolab delivers comprehensive science-based solutions, data-driven insights and world-class service to advance food safety, maintain clean and safe environments, and optimize water and energy use, and improve operational efficiencies and sustainability for customers in the food, healthcare, life sciences, hospitality and industrial markets in more than 170 countries around the world. When you come to work at Ecolab, you get to take on some of the worlds most meaningful challenges and have the opportunity to learn and grow, shape your career, make an impact and quickly see the importance of your work. For more Ecolab news and information, visit www.ecolab.com.