Administrative Coordinator

Job Posting Title Administrative Coordinator Employee Type Regular Recruiting Start Date 02-26-2026 Job Exempt? No Recruiting End Date 03-26-2026 Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ohana! Kamehameha Schools Maui is seeking an Administrative Coordinator to join their Head of School Administrative Support Team! This role is ideal for a skilled multi-tasker who thrives in a dynamic environment and enjoys working collaboratively with a wide range of individuals, including, but not limited to: students, faculty and staff, campus leadership, community partners, and families. An understanding or knowledge of Kamehameha Schools & our organizational values is also highly preferred. Ideal candidates are individuals who can actively contribute as part of a three-person team while demonstrating adaptability and a positive, solutionsoriented mindset. A strong familiarity with Microsoft Office 365 (especially Outlook), as well as experience with Google Drive, is important for success in this role. While not required, experience with Oracle Ark Fusion and Canva is a plus. Job Summary Oversees and coordinates the administrative requirements for different departments. Provides various departments with administrative support including, but not limited to, coordinating and executing sponsored events and staff travel, preparing and distributing documents (correspondence, reports, newsletters, and other program material), maintaining files and databases, handling budget and purchasing activities, and serving as a primary contact for visitors. Essential Responsibilities Administration Provides general administrative support to different departments. Manages the calendar of department leaders and office space, scheduling meetings and events. Receives and screens incoming messages and correspondence. Provides information and responds to inquires. Disseminates information internally. Provides documentation handling including typing of routine correspondence, transmitting, faxing and copying on an as needed basis. May be responsible for the preparation and maintenance of all aspects of the department budget, including handling purchase requisitions, purchase orders, reimbursement claims, preparing monthly reconciliations, and budget reports. Establishes and maintains files, many confidential in nature that may include HR/personnel, payroll, student records, and general office files. May handle and coordinate all HR related processes and documentation for new hires. Communicates and provides information for visitors and outside sources. Coordinates and arranges travel and helps plan all aspects of department events. Assists in preparing reports needed by the department. Provides back up to other administrative staff and cross trains. Trains and assists other administrative support staff. Coordinates facility repair, responding to inquiries and routing them to necessary staff/vendors for resolution. May serve as the central resources and file manager for all division correspond Position Requirements Minimum Qualifications - An equivalent combination of education and experience may substitute for the requirements listed. High School Diploma/Equivalent. Minimum of 3 years of administrative or directly related experience. Ability to work flexibly. Good written, verbal, and interpersonal skills. Good organizational skills. Ability to work with general office equipment. Proficient in PC applications including word processing, spreadsheets, and multimedia presentations. Ability to handle confidential information. Ability to train other administrative staff. Demonstrated knowledge of and/or skill in organizational competencies of accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation. Preferred Qualifications Experience working in an educational setting. Familiarity of KS organization including internal policies, procedures and practices. Physical Requirements Frequently sits, perform desk-based computer tasks and grasp light or fine manipulation, talk or hear. Occasionally stand and/or walk, write by hand, and lift and/or carry, push and/or pull objects that weigh up to 10 pounds. Rarely twist, bend, stoop, squat, kneel, crawl, climb, reach or work above shoulder, or grasp forcefully. Working Conditions Work is conducted in an office environment and may require work to be conducted in non-standard workplaces. Work is typically conducted Monday through Friday at normal business hours. For Internal Use Only: #LI-CAR #MAUI Disclaimer: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned. Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact us at hr@ksbe.edu or 808-534-8040 if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. KS does not accept unauthorized solicitations of candidate referrals from third-party vendors (i.e. Staffing Agencies, Executive Recruitment Firms). Any third-party vendor who has interest in supporting KS's recruiting efforts must be authorized by Human Resources prior to the vendors candidate applying with KS. Work Year 12 Pay Range 23.14 - 31.04 Hourly Compensation and Benefits Based on the compensation range provided below, salaries are commensurate with job-related experience, skills and competencies, education, internal equity, length of work year, and other organizational needs. At Kamehameha Schools (KS), we recognize that compensation is just one facet of a fulfilling employment experience. Our commitment lies in fostering a positive work environment and equipping employees with the necessary resources to excel every day. Our Total Rewards Program embodies KS's dedication to the physical, mental, and financial well-being of our employee ohana. Explore our comprehensive Benefits Summary for more information. Primary Location Maui Campus City, State Makawao, Hawaii Additional Locations Kamehameha Schools offers a dynamic, innovative and collaborative work environment for growth-minded individuals who embrace culture and diversity. Deeply committed to shaping a thriving and vibrant future for Native Hawaiians, Kamehameha Schools aims at finding the right people for the right roles, who bring talent and passion to our mission. Our workforce is comprised of full- and part-time, on-call, and seasonal employees who work in various positions at locations across Hawaii pae ina (group of islands), including three K-12 campuses, 29 preschools, and other regional and support offices. Learn more about us at www.ksbe.edu/careers!