Administrative Support Specialist, Senior

Torch Technologies Thank you for your interest in employment with Torch Technologies. We are a 100% employee-owned, Certified Great Place To Work and named Best Places to Work in Huntsville/Madison County, headquartered in Huntsville, AL. Our team provides superior research, development, and engineering services to the Federal Government and Department of War. As one of the nations top 100 defense companies, the services we provide directly support the men and women who serve our country. Our corporate mission sums up the pride our employee-owners take in the work we do: Lighting the Pathway of Freedom. And, as a Certified Evergreen ESOP, we have made the commitment to grow and sustain our company for the next 100 years! Come grow with us! Torch Technologies has an exciting opportunity for an Administrative Support Specialist, Journeyman providing support to the Air Force Life Cycle Management Center (AFLCMC/HBN). This is a full-time position located at Hanscom AFB, MA supporting the Interoperaable Air and Missile Defense Branch (HBNI) of the International Command & Control and Sensors Division (AFLCMC/HBN). This organization manages a full portfolio of Middle Eastern, Pacific and Eastern European programs executing under the Foreign Military Sales/Security Assistance umbrella. As a Administrative Support Specialist, Journeyman your duties will include the following, but are not limited to: Keep leadership informed of mission-related issues and key updates. Monitor progress on various taskings and initiatives, ensuring timely execution. Provide information and background materials for program events. Draft official documents for leadership approval and signature. Disseminate program policies and initiative guidance across the organization. Interface with Foreign Nationals and Foreign Agencies overseas will be required Interface with High Ranking Military/Civilian members of US and foreign nations is required Schedule, coordinate, and support physical and virtual meetings. Prepare background information and invite required participants. Maintain and file meeting documentation, including attendance logs, minutes, and action items. Manage scheduling and technical requirements for video and on-line conferencing. Maintain logs and instructions for conferencing equipment setup and execution. Prepare correspondence, reports, papers, and briefings following applicable policies and templates. Maintain appointment calendars and conference room schedules. Answer telephones, forward messages, and respond to routine inquiries. Support coordination, distribution, and tracking of action items and suspense responses. Provide recommendations on administrative and office management processes. Assist with file management and document updates for the program office. Assist with travel planning, arrangements, and execution per the Defense Travel System (DTS) and Defense Travel Administrators Manual. Ensure proper coordination of travel documentation and logistics. Forward messages to program team members and provide Government-approved responses as required. Learn/track the Aircraft and Personnel Automated Clearance System (APACS) for the submission of country clearance data Inspection/MICT software Usage, Data Gathering and Input/Maintenance Unit Manning Document Usage, Data Gathering and Input/Maintenance Required Qualifications: U.S. Citizenship Bachelors degree with 3 years' experience, 1 of which must be in the DoW OR, 5 years of directly related experience, 5 of which must be in the DoW Must have and maintain an active Secret security clearance. Preferred Qualifications: Bachelor's Degree Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience with Microsoft Project, SharePoint, and DoD work-flow systems Excellent communication and briefing skills for senior leadership and stakeholders Strong organizational and multitasking abilities in a fast-paced environment Proactive problem-solving mindset with attention to detail Schedule: M-F; 8AM to 5PM Work Location: Onsite at Hanscom AFB, MA Travel: 0-10% Relocation Assistance Available: No Position Contingent Upon Award of Contract: No Salary Range (only if required**): $60,000-$70,000 The salary range information is a general guideline only. Several factors can influence the salary for a position including but not limited to, Federal Government contract labor categories and contract wage rates, geographic location, business considerations, scope and responsibilities of the position, local or other applicable market conditions, and internal equity. Other factors include the candidates qualifications such as relevant prior work experience, specific skills and competencies, education/training, and certifications. #LI-EW1 Benefits: Torch Technologies is proud to offer a stable and professional work environment, a competitive salary, and an excellent, comprehensive benefit package including: ESOP participation, 401(k) match, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, Health Saving Accounts and Health Reimbursement Accounts, EAP, education assistance, paid time off, and holidays. Applying to Torch Technologies: Only those candidates invited for an interview will be contacted. Employment at Torch Technologies is contingent upon the successful completion of a comprehensive background check. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. Torch Technologies, Inc. participates in E-Verify. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Careers Link as a result of your disability. You can request reasonable accommodations by sending an email to HR@torchtechnologies.com. Thank you for your interest in Torch Technologies. Torch Technologies is dedicated to providing superior research, development, and engineering services to the Department of Defense. As defense contractors, the services we provide directly support the men and women who serve our country. From the CEO's desk... When Bill Roark and Don Holder founded Torch in 2002, they knew that employees were the company's greatest asset. They believed that offering employees a stake in the outcome, by making them all owners, was critical to building a successful organization. I share that feeling. Bill and Don's original intent was fully achieved in 2011 when Torch converted to a 100 percent S-Corp ESOP. Since that time, the company has grown over ten-fold and gained national recognition for the success we have demonstrated as an employee-owned company. Today, Torch continues to respect the individual contributions of our employee-owners and to share the rewards of our success. In addition, we continue to foster an environment of employee recognition, respect, development, and comradery while striving to achieve a healthy work-life balance. We recognize that core to our company is a culture of trust with our employees, customers, business partners, and community. Our management team is committed to continue to earn that trust. This past year, Torch proudly announced that we were Certified Evergreen. A timely achievement for Torch employee-owners as they will celebrate Torchs 20th anniversary this October, becoming Certified Evergreen signifies that while Torch employee-owners can look back on Torchs past with pride, Torch is also looking forward. Becoming Certified Evergreen means that Torch has committed to finding ways to make 100 percent employee ownership sustainable so that Torch will remain a private company forever. Going forward, Torch will continue to evolve to address market and technology changes in order to become a major provider of cost-effective technical services and solutions to the Warfighter. We are making significant investments into facilities, equipment, business systems, and research to enable us to provide innovations and timely business services to our clients. We feel that always looking to improve our service is key to sustaining customer trust in the future. Likewise, we believe that continuing to share ownership is one of the ways we maintain employee trust and an unparalleled commitment to succeed. Combined, these timeless principles form the basis of the Torch culture. A culture that we are committed to continue and strive to pass on to the next generation of employee-owners as an Evergreen Company.