Administrative Assistant

We are UMG, the Universal Music Group. We are the worlds leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world. How We LEAD Famehouse, a division of Universal Music Group (UMG), is a premier provider of direct-to-consumer (D2C) strategy and merchandising solutions in the music industry. Partnering across UMGs labels, artists, and Bravado, Famehouse delivers best-in-class services spanning commercial strategy, e-commerce, product development, fulfillment, and fan engagement. As part of UMG, the world leader in music-based entertainment, Famehouse is committed to operational excellence, innovation, and driving long-term value for artists and partners globally. How Youll CREATE Famehouse is seeking a highly organized and proactive Administrative Assistant to provide administrative support to the SVP of Merchandising & Commercial Strategy and the SVP of Business Affairs. This role is primarily administrative and plays a critical part in ensuring seamless day-to-day operations for senior leadership. The ideal candidate demonstrates exceptional judgment, discretion, and the ability to manage competing priorities in a fast-paced executive environment. Executive & Administrative Support Manage complex, high-volume calendars and prioritize meetings across internal and external stakeholders Anticipate conflicts and proactively adjust schedules to optimize executive time Coordinate domestic and international travel, including detailed itineraries and logistics Prepare and process expense reports in a timely and accurate manner Organize internal and external meetings, including agendas, materials, and follow-up Draft and manage executive communications and correspondence Maintain organized and confidential files, contracts, and business documentation Track key deadlines, deal milestones, and approval workflows Prepare executive presentations and briefing materials Event & Hospitality Coordination Support planning and execution of executive meetings, offsites, dinners, and industry events Coordinate venue logistics, catering, guest lists, and on-site execution Ensure executive office and meeting spaces are polished and guest-ready Welcome high-profile guests and maintain a professional, hospitality-driven environment Bring Your VIBE 25 years of administrative experience, ideally within entertainment, media, or a corporate environment Proven experience managing complex calendars and executive travel Exceptional organizational skills and attention to detail Strong written and verbal communication skills High level of professionalism, integrity, and discretion Ability to manage multiple priorities with composure and accuracy Proficiency in Microsoft Office (Outlook, PowerPoint, Excel) and/or Keynote Interest in music, merchandising, and commercial strategy preferred Perks Playlist: Join an entrepreneurial, global organization where authenticity, boldness, creativity, connection, drive, and insight arent just valuestheyre how we work every day. Here are some of the ways we support you along the way (and just a few of the benefits we offer): Comprehensive medical, dental, and vision coverage Including 100% coverage for out-patient in-network mental health services Fertility coverage for eligible medical plan participants Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year) Student Loan Repayment Assistance and Tuition Reimbursement 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution A variety of ways to prioritize much-needed time away from work including: Flexible Paid Time Off (PTO) for exempt employees 3-weeks PTO for non-exempt employees 2-weeks paid Winter Break 10 Company Holidays (including Juneteenth and Wellbeing Day) Summer Fridays (between Memorial Day and Labor Day) Generous paid parental leave for every type of parent Check out our full overview of benefits on the Perks Playlist page of the career site. Disclaimer: This job description only provides an overview of job responsibilities that are subject to change. Universal Music Group is an Equal Opportunity Employer We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah. For more information, please click on the following links. E-Verify Participation Poster: English / Spanish E-Verify Right to Work Poster: English | Spanish Job Category: Administrative Salary Range: $40,520 - $55,000 The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply. We are Universal Music Group, the worlds leading music company. We are the home for musics greatest artists, innovators and entrepreneurs.