PERSONAL ASSISTANT I

Excited to grow your career? BBVA is a global company with more than 160 years of history that operates in more than 25 countries where we serve more than 80 million customers. We are more than 121,000 professionals working in multidisciplinary teams with profiles as diverse as financiers, legal experts, data scientists, developers, engineers and designers. About the job: Job Description: We are seeking a highly organized, proactive, and detail-oriented Assistant to provide comprehensive support to senior leadership while also assisting broader team operations. This role combines traditional executive assistant responsibilities with team administration, project coordination, and office support functions. The successful candidate will serve as a trusted partner to executives, helping manage priorities, streamline processes, and ensure the smooth day-to-day functioning of the team. The ideal individual is adaptable, professional, resourceful, and capable of managing multiple priorities in a fast-paced environment. Responsibilities: Executive & Administrative Support Provide dedicated administrative support to senior executives and business leaders. Manage complex and frequently changing calendars, including internal meetings, client meetings, and cross-functional engagements. Coordinate domestic and international travel arrangements, including flights, hotels, rail transportation, car services, visas, and detailed travel itineraries. Proactively manage travel disruptions, schedule changes, and last-minute adjustments. Prepare, submit, and reconcile executive expense reports in accordance with company policies and deadlines. Process invoices, purchase orders, vendor payments, and reimbursement requests as needed. Coordinate meeting logistics, including conference room bookings, catering arrangements, visitor registration, and audiovisual requirements. Prepare meeting materials, presentations, agendas, briefing documents, and follow-up action items. Monitor and manage executive inboxes when required, ensuring timely responses and prioritization of key matters. Maintain confidential files, records, and sensitive business information with discretion. Provide administrative support for business reviews, leadership meetings, client events, and offsite meetings. Team Support & Office Coordination Serve as the primary administrative resource for the broader team. Coordinate onboarding activities for new hires, including technology requests, seating arrangements, orientation schedules, and team introductions. Assist with interview scheduling and candidate coordination throughout the recruitment process. Maintain team distribution lists, organizational charts, contact directories, and vacation calendars. Coordinate training sessions, town halls, team meetings, and employee engagement activities. Support management with tracking mandatory training, certifications, and compliance requirements. Manage office-related requests and liaise with Facilities, Technology, Human Resources, and other support functions. Business Operations & Project Coordination Assist with department reporting, metrics tracking, and presentation preparation. Track action items, project milestones, and key deliverables across the team. Support budget administration, invoice management, and expense tracking. Coordinate recurring business processes and ensure adherence to internal deadlines. Identify opportunities to improve administrative processes, documentation, and team efficiency. Provide ad hoc support on special projects and strategic initiatives. Requirements: Bachelor's degree preferred or equivalent professional experience. 37 years of experience supporting senior executives, teams, or business leaders. Exceptional organizational and time management skills. Strong written and verbal communication abilities in English and Spanish. High proficiency in Microsoft Office Suite/Google Suite. Ability to manage multiple priorities while maintaining attention to detail. Demonstrated ability to handle confidential and sensitive information. Preferred Experience within financial services, banking, capital markets, consulting, or other professional services environments. Familiarity with expense management and travel booking platforms. Experience supporting multiple stakeholders simultaneously. Key Competencies Professionalism and discretion Strong interpersonal skills Proactive problem solving Adaptability and flexibility Attention to detail Customer service mindset Ability to work independently and collaboratively Strong organizational and project coordination skills What Success Looks Like Executives are supported efficiently and proactively. Team operations run smoothly with minimal administrative friction. Meetings, travel, events, and projects are coordinated seamlessly. Stakeholders receive timely, accurate, and professional support. Processes are continuously improved to increase team effectiveness and efficiency. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. With respect to this position in our New York Office, the expected base salary ranges from $60,000 to $75,000. It is not typical for offers to be made at or near the top of the range. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications obtained. Market and organizational factors are also considered. In addition to salary and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus. *Employment eligibility to work with BBVA in the U.S. is required as the company will not pursue visa sponsorship for these positions Legal requirements It is not typical for offers to be made at or near the top of the range. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications obtained. Market and organizational factors are also considered. In addition to salary and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus. Pay Transparency Policy Statement The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information (41 C.F.R. 60-1.35 (c)). Individuals with Disabilities BBVA USA, BBVA Securities Inc., and BBVA S.A. New York Branch invite all interested and qualified applicants to apply for employment opportunities. If you are a U.S.-based job seeker with a disability who is unable to use our online tools to search and apply for jobs, please contact us by emailing: disabilityaccessjobs.us@bbva.com or by calling toll-free (in the U.S.) 1-844-664-9275. Please indicate the specific type of assistance needed*. *The disability access telephone line and email address are reserved solely for job seekers with disabilities requesting accessibility assistance or an accommodation. Please do not call about the status of your job application if you do not require accessibility assistance or an accommodation. Messages left for other purposes, such as following up on an application or non-disability related or technical issues, will not receive a response. EEO Statement BBVA USA, BBVA Securities Inc., and BBVA S.A. New York Branch have a firm and unwavering policy to provide equal employment opportunity without regard to age, citizenship, color, disability, ethnic origin, gender, gender identity and expression, marital status, nationality, national origin, race, religion, sexual orientation, genetic predisposition, protected veteran status, or any other status or classification protected by federal, state or local law. This policy includes all job groups, classifications and organizational units. With regard to employment, this policy extends to applicants and covers our recruiting, hiring, promotion, transfer, demotion, discipline, termination, benefits, compensation and training practices as well as social and recreational activities. View the "EEO is the Law" & "View the EEO is the Law Supplement Poster" poster. BBVA USA, BBVA Securities, Inc., and BBVA NY are equal opportunity and affirmative action employer. Dont miss any opportunity and... upload your CV! You will join our Talent Community so that we can send you future opportunities that match your profile. Leave your resume We are more than 121,000 colleagues across 25 countries, working in multidisciplinary teams where we understand the importance of work-life balance. We support our clients in the energy transition and are committed to inclusive growth. 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