Mayor's Office Business Operations Administrator | Supporting Chief of Staff and Deputy Chief Operating Officers

About Our Job With competitive pay, great benefits, and endless opportunities, working for the City and County of Denver means seeing yourself working with purpose for you, and those who benefit from your passion, skills and expertise. Join our diverse, inclusive and talented workforce of more than 11,000 team members who are at the heart of what makes Denver, Denver. Application Deadline This position is expected to stay open until 11:59PM on Wednesday, January 21. Please submit your application as soon as possible and no later than Wednesday, January 21 at 11:59 PM. What We Offer The City and County of Denver offers a competitive salary commensurate with education and experience. The hiring salary range for this position is $60,064/year - $80,000/year, based on experience. We also offer generous benefits for full-time employees which include, but are not limited to: A guaranteed life-long monthly pension, once vested after 5 years of service 457B Retirement Plan 140 hours of PTO earned within first year + 12 paid holidays, 1 personal holiday, 1 Wellness Day, and 1 volunteer day per year Competitive medical, dental and vision plans effective within 1 month of start date Find out more about the benefits we offer our employees to find balance and build a mile high career. Location The Mayors Office does not operate remotely, and this position is an in-person role. We believe we can listen better, learn more, and act faster when we are able to build strong relationships in the same physical space. With this in mind, we do our work together in-person. We value in-person interactions. In this position you can expect to work on-site, primarily at the Denver City and County Building (1437 Bannock Street) in downtown Denver. About Us The Mayors Office of the City and County of Denver is dedicated to serving the residents, businesses, and visitors of our vibrant city. Under the leadership of the Mayor, the office works to implement policies, programs, and initiatives that enhance the quality of life for all Denverites. Through collaboration with city agencies, community organizations, and stakeholders, the Mayors Office strives to create a more inclusive, innovative, and sustainable future for Denver. Learn more about the Mayors Office, featured projects, priorities, Denvers Citywide Goals, and more on the Mayors Office webpage. What Youll Do The Mayors Office is seeking to hire a Business Operations Administrator. This position will serve as a senior member of the Mayors Administrative Team and will support the Mayors Office Chief of Staff and Deputy Chief Operating Officers with key day-to-day operations, outreach, and executive-level administrative support. As a Business Operations Administrator, you will be a cornerstone of the Mayors Office, providing top-tier administrative support and ensuring seamless day-to-day operations. This role requires someone at the top of their gamehighly organized, proactive, and adept at managing sensitive projects, conducting in-depth research, and supporting high-level strategic initiatives with the utmost discretion and professionalism. You will act on: Administrative & Executive Support Provide direct administrative support to the Chief of Staff and COO team Manage complex calendars, including prioritizing meeting requests, coordinating high-level appointments, and ensuring alignment with Mayors priorities. Draft, proofread, and edit correspondence, memos, talking points, and briefing documents. Coordinate travel logistics, reimbursements, and expense processing. Operational Coordination Serve as a hub for communication across the Mayors Office, triaging inquiries, routing information, and ensuring timely follow-up. Support the flow of materials for the Mayors schedule, including prep materials, briefing memos, and cross-department documentation. Assist with project tracking, internal workflows, and deadline management for the CoS and COO team. Help prepare agendas, notes, and action summaries for internal meetings. Stakeholder Engagement Serve as a professional, welcoming point of contact for internal and external partnersincluding city agencies, elected officials, community groups, and the public. Coordinate with departments across the city to gather information, track requests, and ensure operational alignment. Support preparation and logistics for meetings, events, and press-related activities. Process & Systems Support Maintain and improve internal administrative systems, including digital filing, project trackers, and communication workflows. Support implementation of office-wide processes and Standard Operating Procedures. What Youll Bring The ideal candidate for the Business Operations Administrator position in the Mayors Office is a highly ethical, politically aware, and detail-oriented professional who thrives in high-pressure environments. They possess strong emotional intelligence, excellent problem-solving skills, and the ability to navigate complex government structures with diplomacy and professionalism. With a deep understanding of municipal government and government relations, they can handle sensitive information with discretion while maintaining flexibility and reliability. This individual is a master multi-tasker and committed to upholding the highest standards of integrity, confidentiality, and service to Denvers residents. In addition, our ideal candidate has some or all the following experience, skills, and characteristics: Political awareness of Denvers structures, policies, priorities, and political dynamics and an understanding of the nuances of working in an elected officials office Experience maintaining strict confidentiality of sensitive and privileged data Demonstrated loyalty, honesty, and integrity Familiarity with municipal government structures Knowledge of government relations Consistent reliability and flexibility Top notch proficiency in problem solving and conflict resolution A diplomatic and amicable demeanor Strong written and verbal communication skills Exceptional organization, multitasking ability, and attention to detail Proven ability to work in a fast-paced environment and handle confidential information with discretion Problem-solving orientationanticipates needs and resolves issues before they escalate Collaboration and relationship buildingable to work across departments and with diverse stakeholders. Adaptability and calm under pressurecomfortable with shifting priorities and tight timelines. Required Minimum Qualifications Education requirement: Bachelor's Degree. Experience Requirement: Three (3) years of experience administering business operations or operational programs and/or assisting professional/management staff with administrative or operational functions. Education/Experience Equivalency: One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education. Additional appropriate education may be substituted for the minimum experience requirements. Licensure/Certifications: None About Everything Else Job Profile CA2379 Business Operations Administrator To view the full job profile including position specifications, physical demands, and probationary period, click here. Position Type Unlimited Position Salary Range $60,064.00 - $99,105.00 Target Pay $60,064/year - $80,000/year, based on experience Agency Mayor's Office Redeployment during Citywide Emergencies City and County of Denver employees may be re-deployed to work in other capacities in their own agencies or in other city agencies to support core functions of the city during a citywide emergency declared by the Mayor. The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. It is your right to access oral or written language assistance, sign language interpretation, real-time captioning via CART, or disability-related accommodations. To request any of these services at no cost to you, please contact Jobs@Denvergov.org with three business days notice. Applicants for employment with the City and County of Denver must have valid work authorization that does not require sponsorship of a visa for employment authorization in the U.S. For information about right to work, click here for English or here for Spanish.