Job TitleFBS Specialist II Agency Texas A&M University Department Academic Accounting and Business Services Proposed Minimum SalaryCommensurate Job LocationCollege Station, Texas Job TypeStaff Job Description A Glimpse of the Job The Finance & Business Services Specialist II within Texas A&M Universitys Centralized Finance and Business Services, under supervision, is responsible for processing routine repetitive tasks related to general accounting, purchasing, payables, and receivable transactions; and providing support to both internal staff and external customers. Essential Duties/Tasks Clerical Support Initiates data entry into various systems Initiates basic payment inquiry research and responses or correction entries Performs other clerical tasks as assigned May assist with data entry corrections May assist with missing items for reconciliation May assist with gathering transaction data/information May perform specialized tasks for one or more units May respond to customer service inquiries Accounting / Purchasing Support Compiles and scans incoming documentation for transactions including vouchers, payment cards, and vendors May assign costing allocations to payables Creates invoices, establishes invoices or receipts within systems to process payments Assigns commodity or account codes to requisitions and invoices as directed Reviews routine/standard transactions for compliance and approval as directed Sets up invoices or receipts within systems to process payments Departmental Use Processes deposits for departments served by AABS, ensuring appropriate handling, recordkeeping, and physically depositing in accordance with university guidelines Works with bank Coordinates entry and matching of documents into the Laserfiche repository Reviews and loads missing documents into the repository Reviews transaction and assists in the reconciliation process Facilitates corrections as identified during the reconciliation process Verifies the accuracy of donor selected scholarships What You Need to Know Salary: $20.00/hour Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section. Required Education and Experience High School Diploma or equivalent combination of education and experience Three years of related experience Knowledge, Skills, and Abilities Knowledge of word processing, spreadsheet, and database applications Ability to multitask and work cooperatively with others Ability to communicate clearly and effectively to ensure understanding Other Requirements and Factors This position is security sensitive This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff. The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special. From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here! Equal Opportunity/Veterans/Disability Employer. If you need assistance in applying for this job, please contact (979) 845-5154. Useful Links: Benefit Programs Retirement Employee Discount Program Flexible Spending Accounts University Holidays Legal Statements New Employee Onboarding Prospective Employees Safety and Security Notices Training and Development USERRA Nondiscrimination Notice
