Court Clerk III

JOB LOCATION 14999 E Alameda Pkwy Aurora, Colorado 80012-1563 City of Aurora, Colorado It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply. Why Work for Aurora? Make a difference in the lives of real people every day Diverse community Competitive total compensation package Well-Funded General Employees Retirement Plan Light rail station minutes away On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement Access to innovation workspaces PRIMARY DUTIES & RESPONSIBILITIES Hiring Range for this position is $23.67-$29.59/Hourly. The deadline to submit applications is July 25th, 2026. Please note, the City of Aurora will conduct ongoing screenings of applications on a first-come, first-serve basis; as soon as we determine a qualified pool of applicants exists, this position may be closed without notice. The Court Clerk III perform independent, court specific, clerical/technical work facilitating information, procedures and policies enforced by the courts; prepares legal documents, manages files and interacts with defendants, general public, and others as it relates to judicial processes and procedure. The Court Clerk III performs customer service, data entry, file maintenance, quality control and ensures compliance with court policies, practices, rules of procedure, state statutes and city ordinances to support the operations of the Case Management division in the Aurora Municipal Court. This position reports to the Accountant Officer or the Case Management Supervisor. PRIMARY DUTIES & RESPONSIBILITIES Provides excellent customer service and general information concerning the court to the public. May include interaction with Prosecution, Defendants, Witnesses, Jurors, and Defense Counsel Maintains court record-keeping systems and data integrity that includes heavy data entry input, updating and filing of records and documents Processes incoming juvenile and adult municipal and traffic filings, including new violations Schedules upcoming court hearings in accordance with the courts policies and procedures Reviews and evaluates legal documents, forms, applications, and other information to determine accuracy, completeness, acceptability, or compliance to judicial rules, city ordinances, policies, and procedures Provides heavy customer assistance including answering questions by phone, email, text messaging, and in person, directing inquiries to appropriate departments, and operates a variety of office equipment and personal computers Explains and provides general information on judicial processes and procedures to court personnel, attorneys, law enforcement agencies, and the general public in person, by telephone, by text messaging, and via email Receives, processes, and deposits a heavy volume of fines, fees, and related court/filing payments Balances daily cash drawer, prepares daily closeout for register and completes all required reports related to receipting of fines, costs and payments received Confirms all judicial orders are entered including warrant cancellations and Personal Recognizance bonds. Fines, costs, restitution amounts are verified for accuracy Files are closed in accordance with Case Management procedures and Judicial orders Written and oral communication with area agencies, the municipal judge, prosecuting attorney, court-appointed counsel, and various legal professionals. Written and oral communication with clients and the public Utilizes document imaging for case files Ensures legal requirements are met; maintains data integrity of case information by performing quality control and audit functions; and maintains security or confidentiality of records Maintains court records; certifies and seals court documents; coordinates and purges case files Assists in the development of training plans and trains employees Performs varied and complex clerical work of a highly responsible nature under limited supervision May handle CJIS related information Performs other related duties as assigned This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. MINIMUM QUALIFICATIONS & WORKING CONDITIONS An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered. Education: High School Diploma or GED Experience: At least three (3) years of clerical and filing experience including dealing with the public and handling telephone calls At least three (3) years of heavy cash handling experience Court or law enforcement background preferred Preferred Qualifications: At least twelve (12) months of Case Management experience Knowledge: Proficiency in Microsoft Office Products Knowledge of business English and math Modern office practices and procedures Advanced understanding of court proceedings and city ordinances Advanced understanding of court and legal terminology Confidentiality requirements regarding court records documents Skills: Strong interpersonal and managerial skills Skill in the use of windows-based programs Strong customer service skills Skill in checking information for accuracy and completeness and correcting errors Critical thinking skills Abilities: Establish and maintain effective working relationships with employees, all levels of management including executive staff, citizens, and elected officials Handle sensitive situations with tact and diplomacy Communicate effectively both orally and in writing Creatively solve problems, negotiate and handle stressful situations in a positive manner Ability to discern and apply differences between legal advice and explaining court processes Independent, collaborative learner Licenses and Certifications Required: Criminal Justice Information Systems (CJIS) certification required within six (6) months of hire NCIC / CCIC Certification may be required Essential Personnel: When a local announcement of emergency or disaster is declared by the city, all City of Aurora employees may be required to work as essential personnel. Physical Demands: Light physical work that involves moving no more than 20 pounds at a time with or without assistance Frequent lifting, carrying, walking and standing May require frequent pushing, pulling, bending and stooping Clear vision to read and interpret reports and other written documents Speech communication and hearing to maintain communication with employees and citizens Hand/eye coordination for operation of computer keyboard, carts and moveable shelving Work Environment: Essential duties performed primarily in a professional office, public area setting Equipment Used: Uses standard office equipment including personal computer and common office software such as email, internet, Word, Excel and menu driven databases This position may require the incumbent to use personal equipment (e.g. vehicle, cell phone, etc.) in the course of their employment. The city of Aurora will implement furlough days (unpaid days off) for most employees in 2026. The scheduled furlough dates are January 16, April 10, July 2, and December 24. For Veterans preference: Please show all of your employment history, including military service and related documentation (DD214) on the application. The City of Aurora is an equal opportunity employer. We are required by state and federal agencies to keep certain statistical records on applicants. It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission. Despite the changes in Colorado law, the City of Aurora maintains a drug-free workplace. A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired. Drug Testing, Thorough Criminal Background Check, and Employment References: As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check. Applicants selected for safety-sensitive positions are required to complete and pass a drug screening as a condition of employment. Safety sensitive positions include Civil Service positions within Police and Fire Departments and positions where their job responsibilities have direct and substantial responsibility that would impact the health and safety of others. Employment references will be conducted on finalists for City of Aurora vacancies. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity Respect Professionalism Customer Service And we welcome all who share these values to apply. Why Work for Aurora? Rewarding public sector work impacting a large and diverse community Growing city and employee population Competitive total compensation package Rich benefits package with low employee costs Generous paid leave program 100% funded Employee and Family Care Leave Program Retirement pension plan and 457b plans available Subsidized recreation center pass, on-site fitness centers and wellness programs Continued education and career advancement opportunities Learn more about city of Aurora benefits Notice Regarding Automated Processing and Fraud Prevention As part of our recruiting and application security processes, we may use automated tools and technologies to help detect fraudulent activity, protect applicant accounts, and support the administration of employment applications. These tools may collect and process information associated with your application activity, including: Number of job requisitions applied to External application session duration Geolocation country code IP address Device/browser fingerprinting information (including JA4 fingerprint data) This information may be used by Workdays Fraudulent Job Application Prevention capabilities to generate an application risk or fraud assessment score. These tools are designed to support application security, fraud prevention, and recruiting operations and may be considered during the processing or review of applications. Meaningful human review remains part of our hiring and recruiting process. For additional information regarding our processing of applicant information, please review our Privacy Notice or contact dcinert@auroragov.org. Please show all your employment history, including military service and related documentation (DD214) on the application. Leaving blanks or omitting previous employment may result in your disqualification from employment. City policy requires that selected candidates provide documentation in the form of official transcripts of the highest level of education attained by the candidate that is listed on their application materials. Applicants who hold a Commercial Drivers License will also be required to undergo alcohol testing using an Evidential Breath Testing Device. The city of Aurora uses E-Verify to determine if employees are legally eligible to work in the United States. Know your rights! The city of Aurora is an equal opportunity employer. No applicant for employment or employee shall be discriminated against because of age, race, color, sex, gender identity, sexual orientation, religion, creed, national origin, ancestry, disability or military status. The city shall develop and maintain a plan for diversity. Through its staff, the city shall periodically analyze its employment related practices and its plan for diversity to ensure compliance with this policy. If you need assistance or reasonable accommodation for completing this application, please feel free to contact our office at: 303.739.7225 or visit us at 15151 E. Alameda Pkwy., Suite 3500, Aurora, CO 80012.