Contact Center Associate

Who We Are: The Association of American Medical Colleges is a not-for-profit association dedicated to transforming health care by supporting the entire spectrum of medical education, medical research, and patient care conducted by our member institutions. We are dedicated to the communities we serve and steadfast in our goal to improve the health of all. At the AAMC, we are committed to supporting our employees with a comprehensive and competitive benefits package designed to promote well-being, professional development, and work-life balance. Hybrid Work Primarily remote roles with the ability to work across the U.S. Comprehensive Health & Wellness Medical, dental, and vision coverage; wellness programs; and fitness reimbursement Generous Time Away Paid time off, holidays, personal days, sick leave, paid parental leave and short and longterm disability benefits. Retirement & Financial Well-Being 403(b) retirement plan with generous employer contributions and financial planning resources Family & Care Support Backup care for children, elders, and pets, plus resources for families with specialized needs Learning & Purpose: Tuition reimbursement, professional learning and development opportunities and the chance to advance a meaningful mission. Additional information can be found on our website. Additional Job Description Why us, why now? Contact Center Associate serves as the frontline representative of the Support Center and is responsible for delivering exceptional customer support to a diverse range of AAMC audiences: Pre-Medical Students, Medical Students, Member Institutions, Advisors, and Letter Authors within a multi-channel, high volume Support Center environment. This role handles inbound requests through phone, email, and digital channels, ensuring timely, accurate, and professional assistance with services, programs, and applications supported by the organization. The Specialist also plays an active role in continuous improvement efforts by identifying recurring issues and recommending enhancements to knowledge content and processes. How you will make an impact? Customer Support & Issue Resolution: Serves as the primary point of contact for customer inquiries via phone, email, and other digital channels under close supervision of leadership. Delivers accurate, timely, and professional assistance using department processes, knowledge articles, and system tools. Troubleshoots account access, eligibility, program requirements, and site navigation issues. Documents interactions, case notes, and resolutions thoroughly and accurately in Salesforce CRM. Meets or exceeds departmental KPIs, including service levels, first-contact resolution, quality standards, adherence, and customer satisfaction. Case Management & Escalation: Determines when issues require escalation to a Senior Support Center Specialist and ensures handoff is complete, accurate, and timely. Follows defined escalation paths to the next level leader, based on complexity. Monitors pending cases and ensures follow-up tasks are completed within expected timeframes. Knowledge, Process, and System Improvement: Identify gaps or inaccuracies in Salesforce knowledge articles and recommends updates. Submits feedback on recurring issues, system defects, and process inefficiencies. Participates in user acceptance testing (UAT) for application enhancements, system releases, or new tools. Supports continuous improvement initiatives within the Support Center. Professional Development & Team Collaboration: Partners with ASC Training, Programs, and Knowledge Management to improve process accuracy and customer experience. Shares trends, common barriers, and customer feedback to inform operational decisions. Supports team-wide initiatives, meetings, and training sessions as required. · Attends training and coaching sessions to maintain competence across programs and systems. Contributes to a positive and collaborative team culture by supporting colleagues and sharing best practices. Maintains strong knowledge of services, programs, and system updates. What you will bring to the role Required Qualifications: High School diploma or equivalent Bachelor's Degree (Preferred) 2 - 4 years of related work experience Prior experience working in a call center, help desk, or related area required. Ability to type a minimum of 40+ wpm Preferred Experience: Experience working with a CRM system (e.g., Salesforce). Ability to work in a structured environment with defined metrics and performance expectations. Intermediate use and knowledge of Windows, MS Office Suites, and Web Applications. Technical knowledge of navigating and troubleshooting web-based browsers and browser-based applications. Note: Eligibility is contingent upon candidates working within a 50-mile radius of Washington, DC. Remote Work Eligibility This position is eligible for remote work within the Washington DC / Baltimore metro area only. Compensation Grade Range $44,455.00-$52,300.00 Multiple factors are taken into consideration to arrive at the final hourly rate/annual salary to be offered to the selected candidate. Factors may include, but are not limited to, the scope and responsibilities of the role, the selected candidates work experience, education and training, as well as internal equity, market, and business considerations. If a bachelors degree is required, related work experience may be substituted in some positions. One year of college course work at an accredited institution is equivalent to one year of related work experience. The AAMC is an Equal Opportunity Employer. The AAMC is committed to an Equal Employment Opportunity policy in recruitment, hiring, career advancement, and all other personnel practices. The AAMC will not discriminate on the basis of race, color, sex, national origin, religion, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, disability, past or current military service, or any other legally protected characteristic. The AAMC is committed to the full inclusion of all qualified individuals. As part of this commitment, the AAMC will ensure that people with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, perform essential job functions, and/or receive other benefits and privileges of employment, please contact the talent acquisition team. Please attach a resume as part of the application process. It is important that files DO NOT include periods ( . ) within the file name. BROWSER REQUIREMENTS: Applications must be submitted using Chrome, Mozilla Firefox, Safari, or Microsoft Edge. The AAMCs strong sense of community and professionalism fosters an environment that supports the career and personal goals of its staff. Through development opportunities, employee support and activity groups, and other resources, employees can work in an environment where innovation and new ideas are encouraged. Established in 1876, the AAMC is a nonprofit association dedicated to improving the health of people everywhere through medical education, clinical care, biomedical research, and community collaborations. Its members are all 163 U.S. medical schools accredited by the Liaison Committee on Medical Education; 12 Canadian medical schools accredited by the Committee on Accreditation of Canadian Medical Schools; more than 400 academic health systems and teaching hospitals; and more than 70 academic societies. The AAMC also collaborates with the Department of Veterans Affairs (VA) and VA medical centers through their academic affiliations with AAMC-member institutions. Through these institutions and organizations, the AAMC leads and serves Americas medical schools, academic health systems and teaching hospitals, and the millions of individuals across academic medicine, including more than 220,000 full-time faculty members, 100,000 medical students, 167,000 resident physicians, and 60,000 graduate students and postdoctoral researchers in the biomedical sciences. Through the Alliance of Academic Health Centers International, AAMC membership reaches more than 60 international academic health centers throughout five regional offices across the globe.