Administrative Coordinator (Temporary) Hybrid Eligible

University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penns distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of Americas Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. Posted Job Title Administrative Coordinator (Temporary) Hybrid Eligible Job Profile Title Temporary Employee - Non-Exempt Job Description Summary Provide project and administrative support in the Office of Academic Affairs (OAA) assisting with the review of required documentation related to faculty and academic support staff search, recruitment, and academic review. Must be a detail-oriented thinker and communicator, be proficient in data entry and adept at working within online systems and maintain a high-level of accuracy. Works with confidential and data-sensitive information requiring discretion. Responsibilities may vary as department needs evolve.. Job Description Provides support as needed to Faculty Search team Review of ads and completed search forms for compliance Access requests and other general communications Assist Academic Review team Review faculty dossier materials Work w/department Faculty Coordinators and OAA staff to resolve and communicate issues Move dossiers to next step in review Support faculty employment actions Review sabbatical leave submissions for completeness and verify faculty credit balances and usage. Provide administrative support for faculty retirement tracking and Faculty Incentive Allowance Program (FIAP) documentation Submit named professorship requests in Workday Assist with review of position information for the Request to Recruit (RTR) process. Provide basic administrative support and perform other duties as needed Qualifications : High School Diploma and 5-7 years of experience or an equivalent combination of education and experience required. Bachelor's degree preferred. Excellent computer skills are essential (Word, Excel, PowerPoint), with the ability to learn and master multiple administrative databases, programs and systems. Strong analytical, problem-solving, communication and organizational skills required. Must be detail-oriented. Ability to handle confidential or sensitive information in an appropriate and professional manner and to manage shifting priorities and multiple projects. Must be a team player with a collaborative working style. Experience within a College or University a plus. Application Requirements Please submit cover letter and resume to be considered for the position. Working Conditions Office Physical Effort Typically sitting at a desk or table Job Location - City, State Philadelphia, Pennsylvania Department / School Perelman School of Medicine Pay Range $7.25 - $27.00 Hourly Rate Salary offers are made based on the candidates qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the jobs level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law. Special Requirements A background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits Health and Life: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your familys health and welfare. Retirement: Penn offers generous retirement plans to help you save for your future. Penns Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. Please note that benefit eligibility is determined/based on ACA guidelines. The Perelman School of Medicines mission is to advance knowledge and improve health through research, patient care, and the education. Our inclusive culture embraces diversity, fosters innovation, stimulates critical thinking, supports lifelong learning, and sustains our legacy of excellence. The University of Pennsylvania seeks talented faculty and staff for our vibrant community. Our institution is committed to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.