Administrative Associate

Agency Adult Correction Division COO - OPS - Institutions Operations Job Classification Title Administrative Associate II (S) Position Number 60060987 Grade NC02 About Us The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters! Description of Work This position is located at Maury Correctional Institution in Greene County, NC. This position has responsibility for a variety of general duties, correspondence management, record keeping, filing, database management and telephone responsibilities. This position will have day to day contact with the staff, public and offenders. Knowledge Skills and Abilities/Management Preferences This position will provide typing and disseminating information throughout the facility. Telephone calls including contact from other staff and other sections of the Department of Adult Correction locations, contact with other agencies and occasional contact from businesses such as vendors and service providers. Public contact will be on a daily basis for this position and will typically involve scheduling appointments, switchboard operation, providing information and following up on inquiries. This position may be responsible for usage orders, various inventories, reconciliation of P-Cards, Site Security and other duties as assigned by the supervisor. Employees work in a variety of environments and may work individually or in combination with other office support or employees. Employees in this position independently perform a variety of tasks that involve some scope or consequence in support of an office operation, program or work unit. Employees may spend a large percentage of time operating office equipment. The completion of work often involves a public contact role to obtain, clarify or provide general information regarding the activities of the work unit or program. Work requires a general knowledge of office policies and procedures in order to communicate information, functions and services of the facility. The work schedule is normally 40 hours per week, 8:00 AM to 5:00 PM, Monday through Friday, with an hour lunch break. Knowledge Skills and Abilities/Management Preferences: Salary Range: $31,200 - $51,249 Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred: Documented composition and communication skills (written and oral) Documented proficiency in Microsoft Office programs Please be sure to provide a working telephone number and/or e-mail address with your application for any interview requests you may receive. The Posting Will Close At 11:59 P.M. The Night Before The End Date State Benets Information: The State of North Carolina offers a comprehensive benets package including: Health Insurance options Retirement Plans NC Flex Supplemental Benets Paid Vacation, Sick, and Community Service Leave Paid Parental Leave Visit the State Benets website for additional information. To be considered for Administrative Associate/ Operations position, ALL applicants must: Meet Criminal Justice Standards requirements (12 NCAC 09G .0302) Pass a criminal background check Produce a negative drug screening result Successfully complete medical and psychological evaluations Possess a valid drivers license. About the Division of Institutions: The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel. Supplemental Application Information: The North Carolina Department of Adult Correction (NCDAC) uses the Merit-Based Recruitment and Selection Plan to ll positions with the most qualied individuals. Hiring salary will be based on relevant qualications, internal equity, and budgetary considerations pertinent to the advertised position. Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include: Complete education history (including high school) Full work experience details Certicates and licenses, if applicable Education must be from appropriately accredited institutions. Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination. Applicants may be subject to a criminal background check and drug screen. If multiple applications are submitted, only the most recent application received before the closing date will be considered. Education Equivalency Verication: The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certied as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members. Veterans and National Guard Preference: Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certicate of Release or Discharge from Active Duty) to their applications. Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing. Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD256 or NGB22, along with the state application. PREA Requirement: The NCDAC must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NCDAC: PREA Hiring and Promotion Prohibitions ADA Accommodations: Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualied individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below. Minimum Education and Experience Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience. EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices. Recruiter: Vickie Denise Shaw Email: DACWorkday@dac.nc.gov North Carolina State Government is one of the states largest employers, with over 76,000 employees all working toward a common goal: a safer and stronger North Carolina. We are a large organization comprised of various agencies, offices, and universities, each providing important public services. Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more. To learn more about the benefits of being a North Carolina state employee, visit the N.C. Office of State Human Resources' website. Permanent, temporary, and time-limited state government jobs can be found from the mountains to the coast. Find your next opportunity today! State Application Resources/Frequently Asked Questions Valuing Education and Experience The State of North Carolina values the knowledge and experience of our jobseekers and current state employees. Approximately 91 percent of state job classifications allow experience to be substituted for education or do not require a post-secondary degree. Learn more about how you may qualify for a position through education or directly related experience, or a combination of both, with the Education and Experience Equivalency Guide. All job postings close at 11:59pm the night before the End Date on the posting. Introduce yourself to our recruiters and we'll get in touch if there's a role that seems like a good match. If you are already a state employee, please search for jobs by clicking here.