Administrative Assistant (Student) (FWS)

Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community. This position is available only to enrolled American University students. Most student positions at American University are eligible to use Federal Work Study (FWS) awards, with a few exceptions. FWS funds cannot be applied to janitorial, construction, partisan or sectarian positions. For information or questions regarding FWS funds, please contact American University's Office of Financial Aid. Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log into your employee Workday account and select the Find Jobs report which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process. Department: School of Public Affairs Time Type: Part time FLSA Status: Non-Exempt Job Description: Summary: The Student Administrative Assistant will support the Facilities and Operations functions of the School of Public Affairs Deans Office. The students will assist with basic office support, handle front-desk operations, and help maintain the efficiency of building-wide services. The student worker must wear appropriate attire while working at front desk. All undergrad AU students with Federal Work Study award are eligible to apply for this position, with a preference for those students in SPA. Essential Functions: Perform general administrative duties including scanning, copying, and printing. Staff the Kerwin Lobby front desk during scheduled shifts. Answer and route calls from the SPA main phone line. Utilize the SPA Operations email and ticketing system to manage and respond to service requests. Schedule and manage bookings for local conference rooms. Deliver supplies to departments and offices. Stock supplies. Pick up and deliver mail to and from SPA departments as scheduled. Assist with student advising walk-ins and direct students to appropriate services or contacts. Support any special projects or tasks as assigned by the Facilities and Operations Coordinator. Position Type/Expected Hours of Work: Part-time. 5 hours per week. Salary Range: $18.40 per hour. Required Education and Experience: Current American University student in good academic standing. Excellent verbal and written communication skills. Strong organizational and time management abilities. Professional demeanor with a customer-service mindset. Ability to work independently and handle confidential information appropriately. Willingness to learn internal systems (e.g., ticketing, scheduling tools). Independent and critical thinking required. Familiarity with Microsoft Office 365. Must be able to start by Thursday, August 20. Must have availability during fall break, Thanksgiving week (Monday Wednesday), exams, and spring break. Preferred Education and Experience: Previous office or customer service experience is a plus. Familiarity with Google Workspace, Canva, and Adobe is preferred. Have availability the week prior to the start of spring semester and during spring break. Additional Eligibility Qualifications: This position is available only to enrolled American University students. Please list all computer related knowledge. All AU students are eligible to apply for this position, with a preference for those students with a Federal Work Study award. Other Details This position is available only to enrolled American University students. Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. American University is an E-Verify employer. Visit https://www.american.edu/hr/ for additional information about American University employment and benefits. Current American University Employees American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings. Contact Us For more information or assistance with the American University careers site, email theworkline@american.edu. American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individuals genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities. American University is a student centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world.