Administrative Coordinator II

Job TitleAdministrative Coordinator II Agency Texas A&M University Department Finance Proposed Minimum SalaryCommensurate Job LocationCollege Station, Texas Job TypeStaff Job Description Who We Are Texas A&M Universitys Mays Business School is a vibrant learning organization of more than 175 faculty members, 125 staff members, and 6,400 undergraduate and graduate students in accounting, finance, management, management information systems, marketing, and supply chain management. Mays Business Schools vision is building a better future through business. To fulfill this vision, our mission is developing leaders of character who make a positive difference in the communities where they live, work, and serve. Adam C. Sinn 00 Department of Finance As one of the countrys top finance departments, our goal is to provide students with the theoretical and empirical tools necessary to achieve high levels of expertise in all areas of finance. Our graduates are well prepared to work in both private and public sectors. What We Want The Adam C. Sinn 00 Department of Finance is seeking an Administrative Coordinator II with proven experience in event planning, travel booking, reserving accommodations for guest speakers, and conference coordination. The Administrative Coordinator II works under general supervision and coordinates administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance. What You Need to Know Salary: $50,000.00 - $55,000.00/annually based on education and experience. Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials.These can be uploaded on the application under CV/Resume. Please note: Some travel may be required. A Glimpse of the Job Administrative Support Coordination Oversee the administrative functions of the Young Scholars Finance Consortium, ensuring effective operation and support for participants. Organize and coordinate all aspects of the AFA conference reception, including venue selection, catering, and attendee communication. Respond to phone/email/walk-in inquiries with professionalism on behalf of the department. Provide comprehensive administrative support for multiple program functions, including graduate student communications, scheduling, and program logistics. Prepares and reviews operational and special reports. Coordinates office records retention and maintains office references and resource materials. Coordinates travel arrangements and prepares itineraries. Coordinates the maintenance of office supplies and equipment. Makes recommendations for process improvements or administrative changes. Supervises, trains, and evaluates the work of others. Compliance and Policy Implementation Develops and maintains knowledge and understanding of relevant state guidelines. Analyzes incoming inquiries and provides proper instructions for resolution. Ensures the integrity of data by monitoring submissions and identifying issues. Special Projects and Reporting Performs special reporting analyses and project summaries creating adloc reports. Collect and analyze data for institutional surveys, preparing reports for internal and external stakeholders. Communication and Stakeholder Engagement Responds to non-routine requests regarding state policies. Prepares and takes minutes at meetings. Manages correspondence and communications for the office. Responds to emails on behalf of the entire department Faculty Administrative Support Oversee the regular updates and maintenance of the Faculty180 system to ensure accurate and timely information is available. Gather and analyze student course evaluations, preparing comprehensive reports for faculty review and action. Conduct thorough reviews of faculty CVs and syllabi posted in the Howdy system to ensure compliance with state and institutional standards Manage and coordinate travel arrangements for faculty, including itineraries and reimbursement processes, ensuring adherence to university policies. Plan and execute the logistics for the PG&E speaker series, including scheduling, venue arrangements, and communication with speakers. Oversee the documentation process for tenure track annual reviews, ensuring all materials are collected, organized, and submitted in a timely manner. Assist the promotion and tenure committee by providing necessary documentation and administrative support throughout the review process. Manage the Interfolio system for document submissions and reviews, ensuring compliance with university guidelines. Maintain accurate records and tracking for endowed position and fellowship reviews, facilitating communication among stakeholders. Qualifications Required Education and Experience Bachelor's degree Three years of experience in office administration Preferred Qualifications TAMU professional experience Event & conference coordination Event coordination of guest speakers Preferred Knowledge, Skills, and Abilities Ability to multitask and work cooperatively with others Knowledge of word processing, spreadsheet, database, and presentation applications Interpersonal and communication skills Planning and organization skills Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leaveand at leasteight hours of paid vacationeach month Automatic enrollment in theTeacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to freeLinkedIn Learningtraining, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistancefor completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experience. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff. The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special. From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here! Equal Opportunity/Veterans/Disability Employer. If you need assistance in applying for this job, please contact (979) 845-5154. Useful Links: Benefit Programs Retirement Employee Discount Program Flexible Spending Accounts University Holidays Legal Statements New Employee Orientation Prospective Employees Safety and Security Notices Training and Development USERRA Nondiscrimination Notice