Administrative Support Assistant - Intermediate (Chemistry Department)

APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click Apply and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants. POSITION SPECIFICS The Pennsylvania State University Department of Chemistry is seeking to fill an Administrative Support Assistant - Intermediate in its main administrative office. Duties include the following: In addition to faculty search, faculty meetings, and other miscellaneous department events (holiday party, faculty award celebrations, etc.), this position serves as the event coordinator for the departments Career Network and Recruitment Fair (CNRF) each fall, Research Experience for Undergraduates (REU) each summer, and Bioinorganic Workshop every other summer. Provide administrative support to the Department Head, to include maintaining their calendar, scheduling and providing administrative support during faculty meetings, working with department head to create yearly faculty committee assignments and to maintain faculty dossiers, prepare nomination packets, and track submission deadlines for faculty awards. Provide all administrative support for annual faculty recruiting, to include collecting and coordinating circulation of applicant materials, arranging search committee meetings, and composing full itinerary for each candidate. Coordinate collection of data for surveys (Midwest Chairs, ACS, etc.). Provide administrative support on special projects as assigned by Department Head, Administrative Coordinator, or Supervisor. Responsible for routinely monitoring/maintaining and updating departmental web pages to ensure the content is not out of date. Provide back-up support to others in the main administrative office. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience Required Certifications: None This position offers a flexible work arrangement that combines remote and required on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process. BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $40,608.00 - $58,836.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. 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