Executive Assistant

About the Opportunity Summary The Office of External Affairs at Northeastern University is looking for a talented, hard-working, and highly motivated candidate to serve as an Executive Assistant for senior leaders in External Affairs, with particular emphasis on the Vice President of City and Community Affairs. Reporting to the Vice President for City and Community Affairs, the ideal candidate has experience in a dynamic, fast paced, and highly collaborative environment. They will proactively support all daily business administrative responsibilities for the Vice President and work with them to ensure smooth operating across the division. They will also assist other senior leaders with administrative duties. The ideal candidate is looking for an exciting role with a wide range of responsibilities and projects, which include: Providing professional administrative, budgeting, research, writing, and editorial support and will ensure fluent, daily operations. Managing the Vice Presidents calendar, screening calls, scheduling meetings, and organizing business travel, including processing and tracking travel expenses. Draft correspondence, briefings, memos, and other documents, and proofread documents when requested. Prepare itinerary and event information. Collaborate with senior leaders on other administrative, community, and research projects as they arise. Tracking the community benefits program, both monetary and space, to include the processing of all invoices. This individual will also work closely with other members of External Affairs, City and Community Engagement, and Senior Leadership to execute special projects and daily functions. This position is fully in-person on the Boston campus. Minimum Qualifications Bachelors degree required. Must have 2-4 years of prior experience in an administrative position, with demonstrated experience in a dynamic and challenging work environment. In this fast-paced office, the successful candidate will be extremely adept at planning and prioritization, tactful communication, and will possess a strong organizational background along with the ability to be flexible, professional, and creative in responding to requests with a very short turnaround. Must have the ability to work independently and be flexible. Accomplished writing and editing skills required. Must have demonstrated reliability, proficiency in interpersonal, organizational, and communication skills, including the ability to analyze problems and identify solutions. Must be proficient at social media, and strong administrative and computing skills are essential. Must be able to understand complex material to communicate effectively and must demonstrate sound judgment with confidential information/issues. Key Responsibilities & Accountabilities Administrative Support Provide professional, administrative, research, budgeting, and editorial support for the Vice President and senior leaders to include managing executive calendars, scheduling meetings, and responding quickly and efficiently to schedule changes. Draft correspondence, briefings, memos, and other documents, and proofread documents when requested. Be knowledgeable of local elected officials and what is happening in the surrounding communities. Attend numerous off-hour meetings and events, including Community Task Force meetings, and other activities that are sponsored or hosted by the Department of City and Community Engagement. Effectively manage the operational budget of the Department. Prepare itinerary and event information, and when needed, will also make Vice Presidents travel arrangements, including processing and tracking travel expenses. Assist in maintaining department website and social media networks. Be available to assist the rest of City and Community Engagement with daily operations and events, as needed. Project Management Planning, managing, and executing event logistics such as preparing timelines and budgets for campus-wide events, and partnering with local organizationseffective communication and follow-up with community partners is imperative. Track all Community Benefits, including space and monetary requests, as well as processing all invoices. Assist the Vice President and senior leaders on any community and research projects as they arise. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 108S Expected Hiring Range: $59,425.00 - $83,935.00 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change. Founded in 1898, Northeastern is a global research university and the recognized leader in experiential lifelong learning. Our approach of integrating real-world experience with education, research, and innovation empowers our students, faculty, alumni, and partners to create worldwide impact. Our global university system provides our community and academic, government, and industry partners with unique opportunities to think locally and act globally. The systemwhich includes 14 campuses across the U.S., U.K., and Canada, 300,000-plus alumni, and 3,000 partners worldwideserves as a platform for scaling ideas, talent, and solutions. The universitys residential campuses for undergraduate and graduate degrees are located in Boston, London, and Oakland, California. Our research and graduate campuses are in the Massachusetts communities of Burlington and Nahant; Arlington, Virginia; Charlotte, North Carolina; Miami; Portland, Maine; Seattle; Silicon Valley, California; Toronto; and Vancouver. Northeasterns personalized, experiential undergraduate and graduate programs lead to degrees through the doctorate in 10 colleges and schools across our campuses. Learning emphasizes the intersection of data, technology, and human literacies, uniquely preparing graduates for careers of the future and lives of fulfillment and accomplishment. Our research enterprise, with an R1 Carnegie classification, is solutions oriented and spans the world. Our faculty scholars and students work in teams that cross not just disciplines, but also sectorsaligned around solving todays highly interconnected global challenges and focused on transformative impact for humankind.