Donor and Board Relations Coordinator

Join a team that shares your calling At MultiCare, youre more than just a job title youre part of a team built on trust that cares for each other, our patients and our communities. Belonging here means living our mission and values every day. If your purpose and passions align with ours, youll find a place to grow, do meaningful work and build a career you love in a community that feels like home. FTE: 1.0, Shift: Day, Schedule: Day Position Summary The Donor and Board Relations Coordinator plays a vital role in advancing the mission of the MultiCare Foundation by supporting the Executive Director in two key areas: board engagement and donor stewardship. This position ensures the smooth operation of board and committee activities while also helping cultivate meaningful relationships with annual and mid-level donors. The ideal candidate is highly organized, relational, and mission-drivensomeone who thrives on connecting people to purpose and creating exceptional experiences for volunteers and donors alike. Essential Functions Board & Committee Engagement Serve as the primary staff liaison to the Foundation Board and its committees, ensuring a high level of professionalism, discretion, and confidentiality. Coordinate all logistics for board and committee meetings, including scheduling, agenda preparation, materials distribution, and follow-up meetings. Prepare the annual board calendar and support onboarding and orientation for new board and committee members. Partner with the Executive Director and Board Chair to ensure board processes align with bylaws and governance best practices. Support the Executive Director in preparing talking points, scripts, and presentations for board leadership. Maintain historical records, policy manuals, and board documentation in coordination with the Practice Leader Board Affairs. Maintain database to ensure boards and regional board members are coded correctly. Donor Relations & Stewardship Conduct outreach to annual and mid-level donors via phone, email, and handwritten notes to express gratitude, share updates, and invite engagement. Coordinate donor meetings, site tours, and stewardship experiences for the Executive Director and other key staff. Assist in implementing stewardship touchpoints such as impact updates, birthday messages, holiday cards, and recognition plans. Support donor cultivation strategies by identifying opportunities for deeper engagement and flagging potential prospects for further qualification. Provide Raisers Edge support to the Executive Director, including tracking proposals, actions, and donor notes. Event & Engagement Support Assist in planning and executing small donor gatherings, board-hosted events, and community engagement activities. Ensure events are donor-centered and reinforce the Foundations gratitude and impact narrative. Manage RSVPs, invitations, follow-up communications, and day-of logistics to ensure a seamless donor experience. Internal Collaboration & Community Representation Collaborate with Foundation colleagues across the local region and system-wide to align donor strategies and share insights. Represent the Foundation at internal and community events, strengthening relationships with department leaders and executive staff. Monitor the hospitals patient database (Epic) for VIP inpatients, cross-referencing with wealth screening tools to identify engagement opportunities. Coordinate with Account Managers to ensure appropriate recognition and follow-up for patient prospects. Respond to inquiries from external organizations about fundraising opportunities and supporting third-party events naming the Foundation as a beneficiary. Serve as needed as a liaison for Foundation and Shared Services on a project-by-project basis. For example, in preparation for a local stewardship or fundraising events, RE updates, annual fund thank you to donors, etc. In close coordination with the executive director, the board coordinator should proactively engage with the hospital presidents office and executive staff to support their participation in board activities, including the communication of hospital priorities, upcoming initiatives, and key messaging. By fostering clear and timely engagement between hospital leadership and foundation board volunteers, the coordinator helps ensure strong alignment and collaboration in support of shared philanthropic goals. Requirements Two (2)+ years of experience in fundraising, donor relations, volunteer coordination, or a related field. Strong interpersonal and written communication skills; enjoys connecting with people in person and by phone. Highly organized with the ability to manage multiple priorities and meet deadlines with attention to detail. Proficiency in Microsoft Office (Outlook, Word, PowerPoint); willingness to learn donor CRM tools (e.g., Raisers Edge). Ability to work independently, exercise sound judgment, and maintain confidentiality. Experience in a healthcare, nonprofit, or mission-driven organization preferred. Familiarity with donor stewardship strategies, moves management, or volunteer board governance preferred. Understanding of HIPAA regulations related to fundraising and patient privacy preferred. About Good Samaritan Hospital MultiCare Good Samaritan Hospital is a 388-bed acute-care hub serving Puyallup and East Pierce County. As the areas only hospital, it features a Family Birth Center, Level III Trauma and Neonatal ICUs, Level I Trauma Rehabilitation Center, Childrens Therapy Unit and a 24-hour Emergency Department. Innovative facilities like the LEED Gold-certified Dally Tower and Pulse Heart Institute make Good Samaritan a dynamic workplace for clinicians eager to advance their careers in a state-of-the-art environment. About the Puyallup Community Nestled at the foot of Mount Rainier along the Puyallup River, Puyallup offers a welcoming small-town feel just 10 miles from Tacoma and 35 miles from Seattle. Residents enjoy unique dining, an antique-filled downtown, excellent schools and abundant parks and recreation all while being close to big-city opportunities. Why MultiCare? Rooted in the local community Partnering with patients, families and neighbors across the Pacific Northwest for more than 140 years. Growth and education Competitive tuition assistance, award-winning residencies, fellowships and career development to invest in you. Well-being and support Generous PTO, Code Lavender and Employee Assistance Programs to help you maintain balance and feel cared in your work and life. Living our values Respect, integrity, kindness and collaboration guide how we care for patients, communities and each other. Belonging for all Resource Groups and outreach programs help ensure every team member feels safe, seen, heard and valued. Pacific Northwest lifestyle Work and live where natural beauty, adventure and strong community connections are part of everyday life. Pay and Benefit Expectations We provide a comprehensive benefits package, including competitive salary, medical, dental and retirement benefits and paid time off. As required by various pay transparency laws, we share a competitive range of compensation for candidates hired into each position. The pay scale is $63,232.00 - $91,000.00 USD. However, pay is influenced by factors specific to applicants, including but not limited to: skill set, level of experience, and certification(s) and/or education. If this position is associated with a union contract, pay will be reflective of the appropriate step on the pay scale to which the applicants years of experience align. Associated benefit information can be viewed here. MultiCare is a not-for-profit health care organization with more than 28,000 team members, including employees, providers and volunteers. MultiCare has been caring for our community for well over a century, since the founding of Tacomas first hospital and today is the largest community-based, locally governed system of health in the state of Washington, serving communities across Washington and Northern Idaho. MultiCares comprehensive system of health includes numerous primary care, urgent care and specialty services including Mary Bridge Childrens Hospital & Health Network; MultiCare Indigo Urgent Care; Pulse Heart Institute; MultiCare Medical Associates, affiliated physicians; MultiCare Rockwood Clinic, the largest multispecialty clinic in the Inland Northwest region; and MultiCare Connected Care, our Accountable Care Organization. Thirteen hospitals complete the organization: Allenmore Hospital, Auburn Medical Center, Capital Medical Center, Covington Medical Center, Deaconess Hospital, Good Samaritan Hospital, Mary Bridge Childrens Hospital the Puget Sound regions only childrens hospital and state-designated Level II Pediatric Trauma Center for Western Washington Overlake Medical Center, Navos Behavioral Health Hospital, Valley Hospital, Yakima Valley Hospital, Tacoma General Hospital which is home to the South Puget Sound regions only Level IV Neonatal Intensive Care Unit and Wellfound Behavioral Health Hospital. Our core values of Respect, Integrity, Stewardship, Excellence, Collaboration, Kindness and Joy, serve as our guiding principles and impact every aspect of our organization, including how we provide patient care and what we expect from each other. MultiCare is also proud of our commitment to workforce diversity and culturally competent care. This commitment is led by our CEO and supported through employee education and community outreach. Join our talent network by creating a simple profile with us and we'll see if you're a fit for any current openings! Don't see an opening that fits your current preferences? Create a job alert for the type of job you're looking for, and we'll notify you when one gets posted! Click here to create a Job Alert. MultiCare provides equal employment opportunity to all employees and job applicants. We do not tolerate discrimination or harassment based on race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. If you are an external job applicant who requires reasonable accommodation in the job application process, please contact the Employee Resource Center (ERC) at 253-403-6947 and we will assist you with submitting a ticket to initiate your request for accommodation. If you are a current employee, you can submit an ERC ticket or call the ERC for assistance.