Senior Administrative Coordinator, Major Gifts

Provide high-level administrative assistance to major gift officers representing the schools, colleges, and constituent units within University Advancement. Review, prioritize, and resolve incoming requests and complete ongoing daily and long-term projects on behalf of development professionals in support of the divisions fundraising efforts and priorities. LMU believes that diversity and excellence go together; therefore we seek to hire individuals who have a significant potential for cultural contribution in the workplace and a commitment to working effectively with colleagues and donors from diverse backgrounds. *For full consideration, please upload a cover letter and resume in the attachments section.* Position-Specific Responsibilities/Accountabilities Provide administrative support to major gift officers by making appointments and managing schedules, preparing written correspondence, running reports, etc.; responding to and relaying telephone communications; responding to incoming correspondence; creating and maintaining templates, spreadsheets, briefings, meeting notes, mailing lists, expense reports, and filing systems, and other general administrative duties.(30%) Assist with the management of prospects; including using the development database/CRM to enter actions, type and enter contact reports and next steps, and print reports. Maintain specialized and confidential prospect and donor giving information and assist with production and distribution of proposals and other solicitation pieces. (30%) Serve as the department liaison to work with departments across the division to request lists and research, as well as logistic coordination for cultivation events that support fundraising efforts, inclusive of various Board and/or Council meetings, and seminars. Assist with invitation creation and distribution, managing RSVPs, and ensuring appropriate event set up. (20%) Collaborate with the other administrative support staff in UA in support of the major gift officers and their respective Deans and Directors fundraising goals and priorities. (10%) Perform other duties as assigned. (10%) Loyola Marymount University Expectations Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service. Requisite Qualifications Typically, a Bachelors Degree in a related field or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of trends and technology. Minimum four years of administrative support experience in progressively responsible positions. Seeking professionals with varied backgrounds, abilities, experience, thoughts, and ideas. Proven ability to multi-task, effectively manage deadlines and overlapping priorities. Excellent communication skills that can be utilized in communication with internal and external constituents. Commitment to confidentiality as it relates to sensitive information regarding donors and prospects. Knowledge of, and competence with, web-based and application-based work. Demonstrated computer competency and strong working knowledgeable of Word, Excel, PowerPoint, and Outlook. Knowledge of the database and CRM systems are preferred. Ability to learn new systems. Experience with Smartsheet, Workday and graphic design are a plus. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position. Reasonable Expected Salary: $25.96 - $26.92/hourly Salary offer commensurate with education and experience. #HERC# #HEJ# Staff Regular Salary range $25.19 - $31.49 Salary commensurate with education and experience. Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.) Founded in 1911, Loyola Marymount University is a Carnegie classified R2 institution rooted in the Jesuit and Marymount traditions. We are committed to fostering a diverse academic community rich in opportunity for intellectual engagement and real-world experience. We enroll an academically ambitious, multicultural, and socioeconomically diverse student body. We recruit, retain and support a diverse faculty committed to excellence in teaching, research, scholarship and creativity. Our three campuses are rooted in the heart of Los Angeles, a global capital for arts and entertainment, innovation and technology, business and entrepreneurship. LMU is a unique and rewarding place to work. As you consider your employment opportunities with our institution, we encourage you to take the time to learn about the university community and how it distinguishes us from other places of employment. We are proud of the programs, benefits and services we provide our community. We strive to ensure an inclusive environment in all aspects of campus life that fosters a strong sense of trust and mutual respect. EEO Statement Loyola Marymount University is an equal employment opportunity employer and prohibits unlawful discrimination on the basis of race, religious creed (including religious dress and grooming practices), color, national origin (including language and language use restrictions), ancestry, disability (mental and physical) including HIV and AIDS, legally protected medical condition (cancer-related or genetic characteristics), denial of Family and Medical Care Leave, marital status, sex (including pregnancy, childbirth, breastfeeding or related medical condition), gender, gender identity, gender expression, age 40 or over, military or veteran status, sexual orientation, genetic information or any other bases protected by federal (including but not limited to Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990), state or local law. The University does not discriminate on these bases, or any other basis protected by law, in the administration of any of its education or admissions policies, scholarship or loan programs, athletics, and other school-administered policies and programs, or in its employment policies and practices. All University policies, practices, and procedures are administered in a manner consistent with LMU's Jesuit identity and character. To learn more about the University's Statement of Non-Discrimination policy and related grievance procedures, click here. To report questions or concerns about sex-based discrimination, please contact titleix@lmu.edu or 310.568.6105. To learn more about Federal & State Employment Notices, click here: