Administrative Assistant 4

RELOCATION ASSISTANCE: No relocation assistance available CLEARANCE TYPE: SCI TRAVEL: Yes, 10% of the Time Description At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman Mission Systems (NGMS) is seeking an Administrative Assistant 4 to support the Microelectronics Design and Applications (MD&A) onsite in Linthicum, MD or Annapolis Junction, MD. This role provides the opportunity to work in a highly dynamic environment supporting multiple managers, employees, and priorities as required. The selected candidate must be well-organized and able to handle a wide range of assignments on time. The individual must be an exceptional team player, collaborative, self-motivated, detail oriented, assertive as necessary and able to work with minimal supervision. The successful candidate will work well in a fast paced environment, be an independent thinker, be customer oriented, and be proactive. What You'll Get to Do: This position is responsible for preparing a releasing a variety of complex communications and documents that affect the organizational unit; following procedures which includes appropriate access to confidential information; preparing and adjusting travel arrangements and completing expense reports; coordinating various department events; supporting executive visits, agendas, and facility tours; and generally acting and making decisions in alignment with the Directors leadership. This position also coordinates business meetings, arranges, maintains, and modifies the Directors schedule and associated Operating Unit activities. Other responsibilities include but are not limited to: Communicates with executive, administrative, customer and management personnel to gather or convey relevant information. Coordinates internal and external briefings/presentations, management meetings and site visits to assist with visitor/tour logistics, content prep and set up/tear down. Responsible or supporting business cadence and scheduling and arranging key meetings. Gather, compile and report on information relevant to supervisors assignment. Follows up on open actions to ensure deadlines are met, and gathers, compiles and reports on information relevant to supervisors assignments. Supports cross-functional teams as directed by the Director in support of business operations. Coordinates calendars, frequently changing travel arrangements, expense reports and all forms of correspondence. Answers questions relating to office operations and established policies and procedures. Establish relationships and collaborate administrative processes across sites with stakeholders and subject matter experts to fulfill job responsibilities. Ability to work with minimal supervision while exercising good judgement, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow through. Position may require some overtime. Basic Qualifications: High School diploma or equivalent and 6+ years additional education and/or related experience. Experience coordinating Outlook calendars. Experience interfacing with all levels of leadership, including executives, both internal and external, with autonomy. Prior experience coordinating both on and off-site meetings and/or events. Experience with travel and expense reports. Experience ordering supplies. Experience participating and hosting in-person and remote video teleconference meetings (such as Zoom, Skype, Microsoft Teams). Outstanding verbal and written communication and interpersonal skills. Computer skills in Microsoft Office 365 software: Word, PowerPoint, Outlook and Excel. US Citizenship. Ability to obtain and maintain a TS/SCI clearance after starting. Preferred Qualifications: Proficiency with web-based collaboration platforms to include Atlassian Products and Microsoft SharePoint. Experience with Concur. Demonstrated creativity and resourcefulness in problem solving. Travel, executive visits, event planning, and business operations experience. Experience in a fast paced environment. Current/Active TS/SCI clearance. Bachelors Degree. Primary Level Salary Range: $61,700.00 - $107,600.00 The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business. The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates. Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions. Existing Applicants: Need to update your contact information or email address? Once logged in, click on Candidate Home in the upper right corner and scroll to the bottom of that screen to see buttons for: Update Contact information to update your legal name, address, and phone number Edit Account Settings to edit your email address We are a pioneering company. With careers across all areas: air, cyber, land, sea and space our 90,000 employees work as one to defend and define the future. Northrop Grumman careers and internships are as varied as your interests, with a lifetime of potential that will give you every opportunity to do your best work. Working together with people from many backgrounds, personal passions and disciplines, we share a drive to push the boundaries of science, technology and engineering to meet the ever evolving needs of our customers worldwide.