Stewardship Coordinator

Job Posting Title: Stewardship Coordinator ---- Hiring Department: University Development Office ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt ---- Earliest Start Date: Jan 12, 2026 ---- Position Duration: Expected to Continue ---- Location: AUSTIN, TX ---- Job Details: General Notes About The University of Texas at Austin What starts here changes the world. The University of Texas at Austin, founded in 1883, ranks among the best universities in the world. With 76 programs ranked in the top 10, UT Austin is the #1 public university in Texas and the #7 public university in the nation. Like the state it calls home, The University of Texas at Austin is a bold, ambitious leader supporting more than 55,000 students, 4,750 faculty, 15,000 staff and top national programs across 18 colleges and schools. Amid the backdrop of Austin, Texas, a city recognized for its creative and entrepreneurial spirit, the University provides a place to explore countless opportunities for tomorrows artists, scientists, athletes, doctors, entrepreneurs and engineers. Learn more about UTs mission and values and leadership. Why Join Texas Development? The University of Texas at Austin is a thriving hub of learning and discovery that anchors our city and enables excellence and innovation on the highest level. And its only possible because generous supporters believe in the power and promise of our states flagship university to change the world. With more than $6 billion raised in the What Starts Here campaign, Texas Development is quickly becoming one of the best fundraising programs in public higher education. Texas Development is a dynamic community of 500+ fundraising professionals across the Forty Acres. We strive to reach the highest levels of achievement and success in all that we do by creating meaningful and powerful experiences for our donors. Follow your passion, grow your career and help us change the world. Benefits The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services. Texas Development supports growth by offering professional development opportunities that help every team member accomplish their goals, enrich their skillset and deepen their engagement with UT. Purpose This role provides essential support to the Stewardship arm of the Donor Relations team, Texas Development Leadership, and the President of UT. The position is tasked with coordinating written correspondence to donors on behalf of both the Vice President for Development and the UT President. Responsibilities Donor Acknowledgement & Correspondence Management Produce weekly stewardship reports for all Vice-Presidential and Presidential gift acknowledgements and special correspondence. Generate draft acknowledgements for the President using Microsoft Copilot Agent. Serve as the central point of contact for the acknowledgement review process, including routing requests to the writer, gift officer, and administrator(s) for approval. Develop guidelines and procedures to write, edit, proof, and manage correspondence on behalf of the President and Texas Development administration. Serve as primary liaison with the Presidents Office on matters relating to correspondence. Manage and maintain donor acknowledgement correspondence files and donor information, including biographical information, engagement efforts, and imaged acknowledgement correspondence stored in the VIP system. Provide editing and proofing assistance in the review process for other stewardship communications or donor correspondence as needed. Process Efficiency & Team Collaboration Manage efficiency of donor acknowledgement processes, working with Gift Operations and other Texas Development teams as necessary. Train staff on guidelines and procedures relating to gift acknowledgements and special correspondence. Develop resources for Texas Development operations to be published on DevConnect, the universitys development intranet. Record project activities and update Director of Donor Stewardship on project status; provide reports on acknowledgements and correspondence when requested. Donor Engagement & Custom Initiatives Creatively think of ways to engage donors as other Development needs arise; research and resolve internal/external questions as they relate to stewardship plans. Work on one-off custom engagement events and stewardship deliverables as needed. Leadership, Best Practices & Compliance Provide insight and expertise on how to increase the quality and effectiveness of stewardship by keeping informed of latest ideas, developments, and trends in top donor stewardship strategies. Serve as a leader and expert for the Texas Development community on best stewardship practices; help maintain community resources like DevConnect, Box templates, etc. Research and resolve internal and external questions as they relate to donor stewardship. Ensure that stewardship initiatives are planned and executed efficiently and are in compliance with university, foundation, and federal regulations. General Support & Administration Perform or assist with donor relations processes, events, communications, and activities as requested. Identify methods for streamlining and enhancing efforts, particularly as they relate to donor relations. Provide administrative support - scheduling meetings, providing event support, data entry, etc. - as needed for the Stewardship arm of the Donor Relations team. Other responsibilities and duties as assigned. Required Qualifications Bachelor's degree. Two years of increasingly responsible experience as a development professional. Experience supporting senior administrators, faculty, and gift officers. High degree of proficiency in databases and computer applications including Smartsheet, Adobe Acrobat, Excel, PowerPoint, Outlook, Word and Copilot. Excellent verbal, written and interpersonal communication skills. Demonstrated ability to think strategically and creatively, work well under pressure, and manage details of several concurrent projects. Strong organizational skills with an emphasis on accuracy and attention to detail. Demonstrated ability to work effectively in a team-oriented environment and independently. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Three or more years of increasingly responsible experience in development. Experience working in a large-scale research university. Experience working in a technical environment. Experience with VIP, specifically the Gift and Endowment subsystems. Working knowledge of UT Austin's structure, policies, procedures, and VIP database. Salary Range $60,000 + depending on qualifications Working Conditions Works in standard office conditions, in a shared office environment, with repetitive use of a keyboard at a workstation Monday through Friday, 8:00 AM 5:00 PM on-site work is the standard expectation for this position May require additional hours during peak periods and special events. Regular and consistent attendance is required in this job. Must be eligible to work in the United States on a full-time basis for any employer without sponsorship. This position is based in Austin, Texas. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The universitys company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures. Joining UT, youll become part of a community dedicated to making a meaningful impact on campus and throughout the world. Looking for a student job? Please see our Student Employment site. Comments and Inquiries: Email comments to hrsc@austin.utexas.edu. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at (512) 471-4772, or toll-free at (800) 687-4178. UT Austin is a Tobacco-free Campus