Business Administrator II

Job TitleBusiness Administrator II Agency Prairie View A&M University Department Campus Master Planning & Space Management Proposed Minimum Salary$4,389.18 monthly Job LocationPrairie View, Texas Job TypeStaff Job Description The Business Administrator II, under general supervision, manages the full range of business activities within a campus planning and facilities management department. Duties include reviewing and approving business documents and developing, monitoring, and reporting accounts, budgets and other quantitative data. The Business Administrator II assists with the development and management of various service contracts in support of the University. They assist in the development of standard processes for assigned areas, provides training and support regarding departmental processes and software, and assists in other areas as assigned. This position may pay more than the salary listed above depending on the qualifications and experience of the selected candidate. Responsibilities: Office Management: Serve as liaison between the department and other University department units. Conducts surveys of customer needs and satisfaction. Assists with tracking and submitting of annual System and State reports. Prepares space requests and space allocation requests for processing. May coordinate donor cost analysis. May conduct special investigations, program analysis, and research studies. Coordinate, review, approve or delegate preventative maintenance and deferred maintenance work-order requests in coordination with contract guidelines. Monitors and controls work order expenditures plan within budget guidelines and makes projections using University records and industry information. Coordinates department status/committee/project meetings, prepares agendas, and organizes and tracks agenda items. Drafts and manages correspondence and communications in coordination with the Director. Includes website updates with campus IT and social media posts. Duties include records retention, surplus & inventory control, organizing electronic files into new systems. Serves as accountability property officer. Manages cash handling activities (i.e. equipment purchasing, office supplies, etc.) specific to department office management. Serves as an approver and back-up signer of vouchers and requisitions. Standard Operating Procedures and Campus Standards: Identifies business-related needs and problems, and proposes solutions. Implements and audits business procedures and trains staff on new and existing procedures. Provides advice on administrative procedures. Participates in the development of department operating procedures and various campus standards. Plans, implements, coordinates, monitors, and evaluates policies and procedures and monitors compliance with policies and procedures. Develops and approves schedules, priorities and standards for achieving department and University goals in coordination with the Director. Human Resources Liaison: Initiates Position and Requisition Form for staff, and student positions and submits required hiring documents to the Office of Human Resources to get individuals employed quickly and efficiently. Participates in the hiring, supervision and training of subordinate staff and student workers. Prepares and submits data changes, costing allocations, one-time payments, compensation changes, and promotion actions in Workday. Works with the Director and staff to identify training needs and schedule monthly continuing education sessions. Performs other duties as assigned. Required Education and Experience: Bachelors degree or equivalent combination of education and experience. Six years of related experience. Required Knowledge, Skills & Abilities: Knowledge of word processing and spreadsheet applications. Interpersonal and communication skills. Planning and organizational skills. Ability to multitask and work cooperatively with others. Special Requirements: Applicants with equivalent experience in lieu of a Bachelors degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelors degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of ten years of experience. Job Posting Close Date: 07/24/2025 Required AttachmentsPlease attach all required documents listed belowin the attachment box labeled as either Resume/CV or Resume/Cover Letter on the application. Multiple attachments may be included in the Resume/CV or Resume/Cover Letter attachment box. Any additional attachments provided outside of the required documents listed below are considered optional. Resume or Curriculum Vitae Cover Letter Application Submission Guidelines: All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via thePVAMUCareer site. The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process. Background Check Requirements: All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses, and educators, PVAMU offers baccalaureate degrees, masters degrees, and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of the first class in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System. The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research, and service. PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston. For more information, visit www.pvamu.edu. Your career opportunities with a University of the First Class begins here! Prairie View A&M University is an Equal Opportunity/ Veterans/ Disability Employer. If you need assistance in applying for this job, please contact (936) 261-1730. https://youtu.be/xcPdDOR3KTE https://youtu.be/NjUKQY1hVI8 The following links will open in a new tab. About PVAMU Human Resources Employee Benefits Office of Equal Opportunity PVAMU Newsroom PVAMU YouTube