Assistant Director of Stewardship and Administration

University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penns distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of Americas Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Assistant Director of Stewardship and Administration Job Profile Title Associate Director B, Development, Alumni Relations Job Description Summary The Penn Champions Club serves as the Development and Alumni Relations (DAR) arm of the Division of Recreation and Intercollegiate Athletics (DRIA) at the University of Pennsylvania. The Penn Champions Club aims to advance the Divisions mission of providing world-class experiences for Penn student-athletes. Our goal is to develop and maintain relationships with alumni, family and friends to secure resources for Penn Athletics top priorities. At the core of our daily efforts is the commitment to the holistic development of every student-athlete across each of Penns 33 varsity sports, and sport club and recreational participants. We strive to have a positive impact on the experience of current and future student-athletes while creating environments where they can become champions in the classroom, in the community and in competition. Reporting directly to the Sr. Associate Athletic Director for Development and Alumni Relations, the Assistant Director of Stewardship and Administration oversees all annual, major gift and planned giving stewardship strategies, and volunteer management of DRIAs 19 sport boards and the Penn Athletics Board of Advisors. They will manage gift agreements and gift processing, database maintenance, and general office operations, including hiring and supervision of interns/student workers. This position will also work with the Director of Development and the Director of Annual Giving to generate reports and analytics to assess and improve fundraising initiatives. Success in this role will require establishing and maintaining direct contact and strong relationships with donors, Advisors, the DAR community and DRIA staff. Job Description Create and implement stewardship strategies and materials for the Penn Champions Club annual fund, major gifts program, and planned gifts (Penn Athletics Legacy Circle) that integrate and enhance frontline fundraising efforts. Manage all aspects of the Penn Athletics Board of Advisors (and volunteers for any University-wide campaign), including on-boarding/off-boarding, arranging meetings, drafting/distributing materials, drafting/sending correspondence, facilitating and tracking engagement between the Athletic Director and individual Advisors, etc. Collaborate with the Penn Champions Club Associate Directors (Major Gifts Officers) and Assistant Directors on sports board management, including on-boarding/off-boarding, arranging meetings, drafting/distributing materials, drafting/sending correspondence, etc. Serve as the gift processing coordinator and liaison between the Penn Champions Club and the Office of Gifts Planning. Responsibilities include managing the gift agreements process, gift transmittals, gift adjustments, reminders, and gift receipts; and interacting with University-wide colleagues to effectively process wire transfers and securities gifts. Effectively use and maintain the Universitys internal donor database (Compass) to manage information regarding alumni and friends, partner with Central DAR and support frontline fundraisers with data mining and ongoing analysis of prospect pool and annual giving patterns, and work with the Director of Development and the Director of Annual Giving to generate reports and analytics to assess and improve fundraising initiatives. Work with the DRIA Finance Office and Sr. Associate Athletics Director, Development and Alumni Relations to manage the Penn Champions Club budget; oversee procurement, fulfillment and payment of goods and services, as needed to effectively operate programming; and manage general office operations, including hiring and supervision of interns/student workers. **Please provide a resume and cover letter in order to be considered for this role. Please upload all documents in the Resume/CV section of the application prior to submitting.** Qualifications Bachelor's degree and 2 to 3 years or an equivalent combination of education and experience. Three or more years of progressively responsible administrative experience in an administrative/office environment or equivalent combination of education and experience preferred. Outstanding organizational, interpersonal, problem solving, customer service, and oral and written communication skills are essential. Demonstrated experience in fundraising, event planning, volunteer management, stewardship, marketing communications and a passion for athletics strongly preferred. Excellent computer skills in all aspects of Microsoft Office Suite and proficiency in the use of complex database systems required. The position is based on a 40-hour work week, with one to two days of remote work, as operations allow. Capacity to work evenings/weekends/holidays will be required as sports schedule dictates. Valid drivers license required. Job Location - City, State Philadelphia, Pennsylvania Department / School Division of Recreation & Intercollegiate Athletics Pay Range $65,628.00 - $70,000.00 Annual Rate Salary offers are made based on the candidates qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the jobs level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law. Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your familys health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars. Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions. Retirement: Penn offers generous retirement plans to help you save for your future. Penns Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with familywhatever your personal needs may be. Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when youre newly hired, you wont have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting. Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. Thats why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance. Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally. University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the Universitys libraries and athletic facilities, or visit our arboretum and art galleries. Theres always something going on at Penn, whether its a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, youre right in the middle of the excitementand you and your family can enjoy many of these activities for free. Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks. Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures. Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements. Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household. To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay The University of Pennsylvanias special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the Universitys commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law.