Senior Administrative Assistant

Band Level 1 Job Description Summary The Senior Administrative Assistant to the Chief of Staff, Corporate Affairs, helps ensure his time is optimized for strategic priorities by managing administrative tasks such as calendaring and expenses, driving seamless team operations, facilitating smooth communication and efficient coordination within the team, contributing to strategic projects, and more. This position will also serve as a back-up to the Senior Executive Assistant to the Chief Corporate Affairs Officer. The role requires a seasoned professional with excellent communication skills and the abil-ity to thrive in a fast-paced, high-demand environment. The ideal candidate will be a trusted partner to the Chief of Staff, and the position requires the Senior Assistant to be proactive, detail-oriented and collaborative with a positive, can-do approach to challenges and a focus on continuous improvement. Novartis will not sponsor visas for this position. Novartis is unable to offer relocation support for this role: please only apply if this location is accessible for you. This role is required to be in our East Hanover, NJ office 3x/week. Job Description Key Responsibilities: Handle confidential information with absolute discretion and sound judgement. Proactively manage and optimize the Chief of Staffs calendar, facilitating a meeting schedule that matches team priorities and responsibilities and anticipate scheduling needs and conflicts. Organize and prepare for regular team meetings, including creating meeting agendas, sourcing pre-reads, liaising with presenters, and more. Take meeting minutes, and ensure the team follows up on key decisions and action items. Plan and execute team events and off-site activities. Handle logistics including venue selection, catering, and coordinating with vendors. Plan and coordinate domestic and international travel for the Chief of Staff, maximizing time and efficiency while minimizing cost. Support the onboarding of new team members and assist with department training logistics (i.e. coordinating training schedules, providing access to teach and systems, and facilitating introductions). Support team financial processes and budget tracking, including the opening and tracking of Purchase Orders (POs), the required navigation of compliance and procurement processes, and more. Minimum Requirements: Associates or Bachelors degree 1+ year of proven experience supporting a leader in a large corporation Skills: Flawless execution of administrative tasks Exceptional professionalism in liaising with internal and external partners Strategic and impactful contributions to strategic projects Efficient process management and sense of urgency Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture Benefits and Rewards: Read our handbook to learn about all the ways well help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards Commitment to Diversity & Inclusion: Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve. Novartis Compensation and Benefit Summary: The pay range for this position at commencement of employment is expected to be between $70,000 - $130,000 / year; however, while salary ranges are effective from 1/1/25 through 12/31/25, fluctuations in the job market may necessitate adjustments to pay ranges during this period. Further, final pay determinations will depend on various factors, including, but not limited to geographical location, experience level, knowledge, skills, and abilities. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an at-will position and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors. Join our Novartis Network: Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up: https://talentnetwork.novartis.com/network EEO Statement: The Novartis Group of Companies are Equal Opportunity Employers. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. We strive to create an inclusive workplace that cultivates bold innovation through collaboration and empowers our people to unleash their full potential. Accessibility and reasonable accommodations The Novartis Group of Companies are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please send an e-mail to tas.nacomms@novartis.com call +1 (877)395-2339 and let us know the nature of your request and your contact information. Please include the job requisition number in your message. https://www.novartis.com/careers/careers-research/notice-all-applicants-us-job-openings Salary Range $70,000.00 - $130,000.00 Skills Desired Improving the lives of people living with disease takes more than innovative science. It takes a focus on the needs of people and a community committed to meeting them. It takes a team of people like you. Working together. Learning together. Thriving together. Discover how you can join us in changing peoples lives. In the context of China Cross-Border Data Transfer (CBDT) policy, if you need to apply for a position in China, please go to the local Recruiting System TaleNov .