Sales Coordinator, Brokerage

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate, skilled trades or technology, or youre looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Sales COORDINATOR, BROKERAGE Location: Walnut Creek, CA Reports to: Operations Manager, Menlo Park About JLL Were JLL. Were a professional services and investment management firm specializing in real estate. As a Fortune 200 company, we help real estate owners, occupiers and investors achieve their business ambitions. We have nearly 300 corporate offices across 80 countries, with a team of more than 86,000 individuals. If youre looking to step up your career, JLL is the perfect professional home. With us, youll have a chance to innovate with the worlds leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. Youll also make long-lasting professional connections and be inspired by the best. Were focused on opportunity and want to help you make the most of yours. Achieve your ambitionsjoin us at JLL! What this job involves We are seeking a Sales Coordinator to join our Brokerage team and provide high level office management and broker support, often handling a large number of details relating to complex commercial real estate transactions, for multiple leasing and sales brokers. Our Team of advisors specializes in industrial, office, land leasing and sales in San Jose, Silicon Valley and South Bay. You will help manage deal transactions, customize marketing materials, client interaction, new business activities, moderate financial management, and general administrative support. In addition, managing the office reception and coordinating general office management. This is a fast-paced, team-oriented environment partnering with brokers, research, marketing, finance and coordinators to help in the overall success of the office. The role provides a unique opportunity with exposure to all aspects of the business in an excelling market with high visibility and the opportunity to be an integral part of our growing dynamic team. We promote an organizational culture of trust and teamwork, build an inclusive work environment that embraces diversity, and elevate our people to achieve business growth. Key responsibilities Sales Coordination: Prepare documents including Request for Proposals, Letters of Intent, customer and prospect correspondence, leasing status reports, account invoices, etc. with direction from brokers and/or knowledge of company policies, procedures, and best practices Maintain all landlord agency listing expiration dates and submit renewal letters when appropriate Manage all listings on brokerage listing services including CoStar, Loopnet, Crexi and MarketSphere Track and have knowledge of JLL technologies, maintain access to resources Create and maintain intranet sites for client and property purposes including, View the Space and Weebly Support the marketing team in the preparation of flyers, brochures and email distributions Create and edit presentations, pitches, and client deliverables for prospect/client meetings with PowerPoint, Adobe InDesign and Microsoft Software Gather research information and create market surveys and tour books by adding building information, maps and pictures and CoStar data Organize and participate in periodic client meetings and/or calls Assist and participate in planning as needed for industry functions or client events and open houses Update and maintain company Contact Relationship Management database to track prospects, clients and deal information Process deal file paperwork, gather and label required documents, obtain necessary approvals Update and maintain broker professional profiles and other team marketing related material as needed Provide interface for brokers on IT issues, including computer needs, email, calendar maintenance, voicemail, phone, and other related technology and equipment Track and process broker expense reports Participate in regular coordinator and business unit meetings and trainings Perform general duties such as printing, binding, scheduling meetings, making travel arrangements to further support and leverage the sales process Duties assigned as the business needs require Office Coordination: Collaborates with Nor Cal Sales Coordinators on overflow of projects Greet/host/provide front desk support for guests, visitors, and employees Office maintenance (i.e.: pick up and display newspapers, load/unload dishwasher, coffee machine maintenance, etc.) Maintain all conference rooms for cleanliness, coordinate reservations, including ordering and/or setup of food Order, maintain and organize all kitchen and office supplies Coordinate vendor services, including: janitorial, mailroom, copier services, parking, badging, and conference rooms Assists with the coordination and scheduling of office/building maintenance activities Point of contact for all packages/deliveries Pick-up, drop-off, prepare postage/labels for mail/UPS/FedEx, courier services, etc. Update phone lists, photo organization charts, and seating plans Assist with onboarding new employees (setting up parking, building access, etc.) Assist with special events (client events, holiday events, team days, etc.) Assist with mail outs (invitations, holiday cards, thank you cards, etc.) Maintain and distribute office lists (i.e.: agreements, BRE licenses, broker roster, etc.) Experience and qualifications 1-3 years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization Bachelors Degree preferred, but not required High level of proficiency and working knowledge of Microsoft Word, Excel, Power Point, Outlook required and knowledge of Adobe Software such as InDesign and Photoshop a plus Work enthusiastically in a team atmosphere, promoting collaboration and idea sharing verbally and through action Strong organizational, interpersonal and communication skills Strong ability to multi-task with multiple projects and deadlines in a high-volume fast paced environment Strong proofreading and editing abilities Ability to manage time well and be self-motivated, without direct supervision Strong client service orientation; proactive working style and friendly, helpful attitude Commitment to high professional ethical standards What you can expect from us Were an entrepreneurial, inclusive culture. We succeed togetheracross the desk and around the globe. We believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success. Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits and pay. Well offer you a competitive salary and benefits package. With us, youll develop your strengths and enjoy a career full of varied experiences. We cant wait to see where your ambitions take you at JLL. Apply today! This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Estimated compensation for this position: 70,000.00 80,000.00 USD per year This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Location: On-site Walnut Creek, CA If this job description resonates with you, we encourage you to apply, even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Accepting applications on an ongoing basis until candidate identified. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.