Administrative Associate II

Job TitleAdministrative Associate II Agency Texas A&M Forest Service Department Purchasing Department Proposed Minimum Salary$20.45 hourly Job LocationCollege Station, Texas Job TypeStaff Job Description The Administrative Associate II purchases routine goods and services. The will assist the Purchasing Office staff with procurement activities required to obtain goods and services for the agency. They are also responsible for providing general clerical and secretarial support for the Purchasing Office. Will also assist in efforts to increase HUB vendor utilization. Responsibilities: -Perform routing routine goods and services. Assist the Purchasing Office staff with procurement activities required to obtain goods and services for the agency. Responsible for providing general clerical and secretarial support for the Purchasing Office. Assist in efforts to increase HUB vendor utilization. -Assist Purchasing Office staff with procurement functions required for: Preparation of specifications, bid invitations and related documents, soliciting/evaluation bids. Major projects, special projects, training, HUB requirements, contracts and renewals, reporting, meetings FAMIS database work, adherence to purchasing guidelines and procedures. Processing agency departmental purchase requests. Other related tasks as required and assigned. -Agency departmental and vendor relations: Assist agency department personnel with procurement-related issues. Furnish agency departments with vendor and other procurement-related information. Assist in efforts to increase HUB vendor utilization. -Maintain HUB vendor sources, bid list, product and service information. -Maintain appropriate vendor relations and assist vendors through oral and written communications. Manage monthly report for expiring contracts. Complete monthly TIBH reporting. -Provide clerical and secretarial support for Purchasing Office: Maintain all files, records, reference materials and office inventory/supplies. Responsible for receiving/transferring all phone calls, responding to emails and greeting visitors. Process incoming/outgoing mail, shipments and deliveries. Prepare and process letters, faxes, spreadsheets and other documents and data entry as required. Process accounts payable/receivable documents and travel expense documents. Use department scanner to scan documents for database upkeep. Demonstrate special knowledge of state of Texas purchasing regulations and TAMU System database and/or FAMIS. -Infrequent duties: Assist with emergency response related procurement functions. Attend training classes, professional development/continuing education courses. -Other duties as assigned. Benefits: Texas A&M University System strives to support the health and wellness needs of our diverse workforce. Texas A&M Forest Service offers a competitive benefits package including medical, dental, vision, life and long-term disability insurance, retirement benefits, paid time off and health and lifestyle programs as well as educational incentives and tuition reimbursement opportunities. Education and Experience: Required Education: High school diploma or GED Preferred Education: Associate degree in business or closely related field Required Experience: Minimum of three (3) years experience with general office duties and customer service or accounting and customer service. Preferred Experience: Advanced knowledge and experience in state government procurement of equipment and services. Knowledge, Skills and Abilities: Required Knowledge: Microsoft office (Word, Excel) Required Skills: Good organizational skills. Good oral and written communication. Good customer service skills. Required Abilities: Assist with detail, rules-oriented work. Multi-task and work cooperatively with others. Licenses, Certifications and Registrations: Required: Valid Texas Drivers license or ability to obtain one within 30 days of employment. Preferred: Notary Public. Any Texas Comptroller or other professional certification. Applicant Instructions: Resume and cover letter are REQUIRED to be uploaded to application. References are required to be entered in the secondary questionnaire section of the application. Certifications are preferred to be uploaded to the application. Documents/certifications can be uploaded in the "My Experience" page in the "Resume/CV section. More than one document can be uploaded; just click the "Upload" button for each document. Documents can only be loaded at this time and cannot be uploaded once the application is submitted. If there are any issues uploading documents, please contact 979-458-6690. Please check your spam folder in case more information is sent in regards to this position. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Fulfilling the service component of a land-grant university system, Texas A&M Forest Service is a proud member of The Texas A&M University System. Celebrating 100 years of service, this state agency was created in 1915 by the 34th Texas Legislature. Each state in the nation has a state forestry agency, but Texas was the first to establish its state forestry agency as part of a land-grant college. Texas A&M Forest Service is recognized as the leader in defining forestry for the future of Texas and the nation. Applied programs include forest and tree development; wildfire prevention, mitigation, and protection; urban and community forestry; and a host of innovative forest sustainability programs. Texas A&M Forest Service works to ensure the states forests, trees, and related natural resources are conserved and continue to provide a sustainable flow of environmental and economic benefits. Texas A&M Forest Service Career Site Benefits - Besides getting to work for a highly-acclaimed state forestry agency with top-notch staff, there are many tangible benefits that go along with working with Texas A&M Forest Service. Exceptional health insurance is a huge economic benefit for employees. In addition to medical and life insurance, there are also options of dental, vision, long-term disability, and more. Paid vacation and sick leave and strong retirement plans round out a great benefit package. Texas A&M Forest Service is an Equal Opportunity / Veterans / Disability Employer. If you need assistance in applying for this job, please contact (979) 458-6690.