Office Specialist I

Note: Current Employees must use the Workday Dashboard career section to apply for this position. The mission of Yakima County Government is to provide accessible, responsive and responsible public service through leadership and teamwork committed to understanding and meeting public needs. Our Values: Integrity Common Sense Innovation Accountability Position Data: Office Specialist I-J23-U24-H Regular Non-Exempt (eligible for overtime) Overview: Salary Range: $20.87 - $26.49 per hour (B21 DOC Clerical Pay Plan Step 1-13) Hiring Range: $20.87 - 22.15 per hour (B21 DOC Clerical Step 1-4 DOQ) Closing Date: May 12, 2025 There is one Office Specialist I (Booking Clerk - Clerical Support) vacancy with the Yakima County Department of Corrections. This position performs specialized office support activities associated with the evaluation, interpretation, verification and correction of information derived from legal documents authorizing the detention, transfer and/or release of inmates into/from the Department of Corrections facilities including review of documentation, evaluation of court commitments for sentence disposition, and completion of forms and data entry of information in the computerized record system. Ensures correct accounting in the inmate trust funds, correct billing to the responsible party or originating agencies, and correct processing of Bails, Bonds and court dockets for State, District and Municipal courts. This position requires a typing test with a minimum of 35 net WPM to be taken online. A testing link will be sent to you via email. You must complete the testing within 48 hours of the closing date to be considered further. Applicants must complete and submit below paperwork PRIOR to be considered. Please submit: #1 Yakima County Application #2 Proof of Citizenship (Copy of Birth Certificate / Naturalization Paperwork/ DACA paperwork /Passport) #3 Proof of High School Education or GED (copy of HS diploma or GED or copy of college transcript or college diploma) This recruitment may be used to fill future vacancies that occur within 90 days of the closing of this position. (This excludes Yakima County Sheriff's Office and Department of Corrections) Responsibilities: Creates and prints various computer reports such as release, lists etc. Reviews, edits and searches for information in the computer inmate management system such as case numbers, court dates, courtroom locations and court appointment schedules for release of inmates. Searches for and verifies information pertinent to inmate release in the Discus and Scomis system; creates teletypes, sending information to other agencies through the WACIC/NCIC and Liberty NET systems. Reviews Investigation Narratives provided by the arresting agency to verify correct application of RCWs, and to correct data entry, if necessary. Completes Booking file review for accuracy. Court documents reviewed include agency citations, warrants (for correct bail amounts, charges and signed/served verification). Contacts other courts, Law Enforcement and Federal Agencies to correct discrepancies or to resolve questions. Creates Bail Bond Reports. Receives updated court schedules and purges outdated schedules and files. Files current intake documents appropriately according to established procedures. Assists Records Division with the filing of master inmate files. Disposes of archived agency documents as outlined by the records retention schedule. Assists Records Custodian in the collection, copying & dissemination of inmate records for requests received under the Washington State Public Disclosure Request Act. Distributes new or updated information from courts and agencies including: new warrants, new court schedules, court ordered release or other information to other Department of Corrections sections, County departments or other jurisdictions according to procedures or jurisdictional need. Gathers information from the inmates during a booking interview; verifies intake property belonging to inmates; performs warrant checks on all releases and ensures necessary steps are taken for the warrant to be served. Reviews court commitments prior to sending them to the Disposition section, including calculation of commitments (for 5 or less days incarceration). Enter funds received into a cash machine and balances the machine daily, reconciling the checkbook for the inmate trust account. Balances medical billing payments; releases money from inmate trust accounts. Answers multiple line phones, and responds to inquiries from Law Enforcement Agencies, Courts, Attorneys and the general public regarding a number of different issues related to the current status of an inmate. Routes the call appropriately up the chain of command if unable to answer the inquiry. Other duties required. Experience and Training: High School Diploma or GED plus Three (3) years general clerical experience including experience related to corrections support, accounting, customer service or other duty assignments of the position; or an equivalent combination of education and experience which provides knowledge, skills and abilities sufficient to successfully perform the essential duties of the job. Required: Typing/Keyboarding requirement: 35 wpm (For Non-DOC employees) Must meet standards of the department in successfully completing a thorough criminal history background check, including fingerprinting and polygraph examination Successful completion of financial background investigation and general employment verification Preferred: Experience using specific software programs: Word, Excel, Protrak, Spillman, Liberty, Discus/Scomis, NCIC and WACIC. Benefits included in position: Health Care Benefits (Medical, Dental, Vision, Basic Life and Basic LTD) Retirement Benefits Paid Vacation Paid Holidays Paid Sick Leave Knowledge: Grammar, spelling, punctuation. General knowledge of accounting procedures and basic mathematics; Basic concepts of office protocol in a secure environment; Customer service techniques; Office practices; Phone etiquette Skills: Creating and maintaining file systems; Gathering and reviewing information; Resolving documentation discrepancies; Applying customer service techniques; Coordinating work unit activities with other units and agencies; handling multiple tasks; Reviewing and verifying accounting information and performing a variety of calculations; Preparing or reviewing technical reports; paying attention to detail and accuracy; Using office equipment such as phones, copiers, calculators and fax machines, label maker; Using a personal computer and related software applications; Establishing and maintaining effective interpersonal relationships with County and other officials, at all organizational levels and with the public; Communication, both oral and written, sufficient to exchange or convey information and to give or receive work direction. Working Conditions: Work is within a lock-up facility. Position requires: stooping, kneeling, crouching, reaching, mobility, fingering, grasping, talking, hearing, seeing and repetitive motions. Sedentary work: exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. Contact with the public and/or inmates in an adversarial setting. Potential exposure to contaminants such as chemicals or body fluids. Mental stress may occur from the nature of the services provided. AN EQUAL OPPORTUNITY EMPLOYER Minorities, Females, Protected Veterans and the Disabled are encouraged to apply. Yakima County ensures equal employment opportunities regardless of a persons age, color, creed, sensory, mental or physical disability, genetic information, marital status, national origin, political belief, race, religion, sex, sexual orientation, and military status, or any other protected status under federal or state statute. PAY TRANSPARENCY NONDISCRIMINATION PROVISION The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish the information. Disabled applicants may request accommodation to participate in the job application and/or selection process for employment. Please contact Human Resources for further information. Yakima County is a qualified Public Service entity for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service or contact your federal loan servicer. In compliance with the Immigration Reform and Control Act of 1986, Yakima County will hire only United States citizens and aliens lawfully authorized to work in the United States. Yakima County is an E-Verify Employer. Yakima County is one of the largest employers with over 1,000 employees providing services in all areas of law and justice, corrections, administration, public services and social services. Work locations are throughout the Valley and vary based on department. Check out the Countys website at www.yakimacounty.us for more information. Eligibility for benefits are dependent upon Collective Bargaining Agreements (CBA) and if your position type is full-time, part-time, or intermittent. Medical, Dental, Prescription and Vision Coverage Basic Life and Long-Term Disability Insurance Coverage Employee Assistance Program (EAP) Health Reimbursement Account (HRA- VEBA) Health Savings Account (HSA) Flexible Spending Account (FSA) Voluntary Benefits vision, term life, critical illness, disability and other insurance plans Washington State Retirement Plan (DRS) 457 Deferred Compensation Program (DCP) Paid Vacation, Paid Holidays and Sick Leave Click here for a full list of Yakima County Benefits Located in Central Washington, Yakima County is large (4,200 square miles) and diverse. Residents enjoy 300 days of sunshine each year and four distinct seasons. Yakima County is ranked first in the state in agricultural production, and is one of the top five areas in the nation in production of specialty crops. Irrigated farmlands and rolling foothills provide a backdrop to the nearby Cascade Mountains. Around 70 percent of the Countys 226,000 residents live in its 14 cities, towns and urban growth areas. The unique blend of rural and urban lifestyle choices offers a quality of living unsurpassed in the Northwest. Learn more at www.visityakima.com Looking for an exciting career with the Yakima County Sheriff's Department? To apply as a Lateral Deputy Sheriff, Click here To apply as an Entry Level Deputy Sheriff or a Law Enforcement Dispatcher, you must go through Public Safety Testing.