Administrative Specialist I

Agency Dept of Environmental Quality Division Water Resources Job Classification Title Administrative Specialist I (S) Position Number 60035108 Grade NC08 About Us The primary mission of the North Carolina Department of Environmental Quality (DEQ) is to provide science-based environmental stewardship for the health and prosperity of all North Carolinians. The North Carolina Department of Environmental Quality (DEQ) is the lead stewardship agency for the protection of North Carolina's environmental resources. The organization, which has offices from the mountains to the coast, administers regulatory programs designed to protect air quality, water quality, and the public's health, and works to advance in all-of-the-above energy strategy that fits North Carolina's needs. DEQ also offers technical assistance to businesses, farmers, local governments, and the public and encourages responsible behavior with respect to the environment through education programs provided at DEQ facilities and through the state's school system. DEQ touches the lives of all North Carolinians in many ways to enhance and ensure our quality of life. Description of Work This Administrative Specialist I serves as the general services coordinator for the Budget Office in the Division of Water Resources (DWR), which supports approximately 445 positions. DWR Budget Office uses the North Carolina Financial System (NCFS), Basinwide Information Management System (BIMS), Pay Point (online payment system), North Carolina Integrated Budget Information System (IBIS), and NC E-Procurement. DWR Budget Administrative Specialists must have excellent attention to detail and communicate professionally in a fast-paced setting. Administrative Specialists are cross trained with other Budget Office staff to keep the office running smoothly. Experience with one or more of the systems above and/or one or more of the roles outlined below may be helpful for this position. Key Roles/Responsibilities -- Building management (portions of building occupied by DWR staff): submit service tickets for and coordinate building maintenance issues and staff office requests (e.g., lock/key replacements, moving furniture, plumbing or AC/Heat issues, replacement of ID badges, etc.) -- Division point of contact for vehicle and building contents insurance: work with staff and insurance companies on claims, review annual insurance coverage and notify management when revisions need to be made -- Division motor fleet management coordinator: ensure proper maintenance/inspections of permanently assigned motor fleet vehicles and division-owned vehicles, submit quarterly usage reports, process motor fleet & WEX invoices -- Division Fixed Asset System (FAS) and Surplus System coordinator: maintain inventory and surplus records, ensure proper tagging and disposal, report inventory to the Department -- Other general administrative duties as assigned, which may include A/R & A/P support, providing customer service by phone & email, and document management Knowledge Skills and Abilities/Management Preferences Recruitment Range: $37,782 - 49,353 Important: This posting closes at 11:59:59 PM the night BEFORE the End Date above. Supplemental Information The Division of Water Resources: The Division of Water Resources (DWR) is responsible for protecting North Carolinas drinking, surface and groundwater for all waterbodies including lakes, streams, rivers, wetlands, and aquifers. This environmental stewardship is accomplished through actions including permitting issuance, investigations, regulatory compliance, and enforcement, monitoring and field assessments, certifications, laboratory analysis and testing, planning, water quality standards management, educational outreach, and other efforts. The Division comprises six sections: Water Quality Regional Operations, Water Sciences, Public Water Supply, Water Quality Permitting, Water Quality NPDES Permitting, and Water Planning. Click here to learn more about the Division of Water Resources. DWR Budget Office is a centralized unit committed to provide a variety of accounting, financial, budget, and purchasing services for DWR. Responsibilities include a broad range of division accounting functions including accounts payable, accounts receivable, budgeting, purchasing, maintenance of the accounting system, federal funds, contract management, and financial reporting. If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit https://studentaid.gov/ to learn more. This position currently qualifies for a hybrid telework option with routine office and remote workdays. The NC Department of Environmental Quality trusts our employees to be self-motivated and successful in hybrid/remote roles. Telework options are subject to change at the discretion of management. Minimum Education and Experience Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High school diploma or General Educational Development (GED) diploma and two (2) years of related administrative experience, or equivalent combination of education and experience. EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices. Recruiter: Deborah Williams Recruiter Email: hrrecruitment@deq.nc.gov North Carolina State Government is one of the states largest employers, with over 76,000 employees all working toward a common goal: a safer and stronger North Carolina. We are a large organization comprised of various agencies, offices, and universities, each providing important public services. Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more. To learn more about the benefits of being a North Carolina state employee, visit the N.C. Office of State Human Resources' website. Permanent, temporary, and time-limited state government jobs can be found from the mountains to the coast. Find your next opportunity today! State Application Resources/Frequently Asked Questions Valuing Education and Experience The State of North Carolina values the knowledge and experience of our jobseekers and current state employees. Approximately 91 percent of state job classifications allow experience to be substituted for education or do not require a post-secondary degree. Learn more about how you may qualify for a position through education or directly related experience, or a combination of both, with the Education and Experience Equivalency Guide. Introduce yourself to our recruiters and we'll get in touch if there's a role that seems like a good match. If you are already a state employee, please search for jobs by clicking here.