Administrative Assistant

Basic Purpose: The Administrative Assistant is an integral part of MSIMs North America Intermediary Sales leadership team. The role of the Administrative Assistant is to provide dedicated support to the Head of North America Sales, senior leadership team and Business Manager. This role will provide general administrative support. There is great opportunity for team/department contribution for those looking for a dynamic, professional, and fun work environment. Must be an enthusiastic and positive team player who is willing to help when needed and work well with others. Primary Responsibilities: Administrative support including travel logistics, calendar management, expense management, team meeting preparation and follow-up coordination Arrange all aspects of travel which includes booking flights, providing travel itinerary, arranging hotels and car service, assisting with international travel requirements, as needed Proactively manage calendars via Outlook which includes scheduling meetings, conference calls, addressing meeting conflicts, assisting with hosting Zoom meetings, room reservations and material preparation Prepare and submit expense reports on a timely basis for travel or business-related expenses, follow up on discrepancies and missing receipts to keep balances current Process invoices and create funding requests using internal platforms Support regular needs relative to internal business strategy and update materials including data collection and presentation preparation, maintenance and updates Ability to maintain confidentiality and handle sensitive information with integrity Assist team with the onboarding/offboarding of employees Purchase and send gifts, set up lunch and dinner reservations and organize social events Assist with ad hoc projects and provide backup coverage for other administrative assistants, as needed Manage other administrative activities including maintenance and distribution of reports and email distributions, technology requests, preparing copies, ordering office supplies, distributing incoming and outgoing mail and packages and greeting guests Other duties may be assigned to meet the business needs Qualifications External Skills Required: Bachelors Degree preferred 3+ years of prior administrative experience, executive assistance experience preferred Investment management industry experience preferred but not required Experience supporting multiple senior professionals handling calendars, travel and meeting preparation Attention to detail, follow-up with a sense of urgency, and strong organizational skills are essential Flexible attitude with willingness to take on new assignments and manager support as group grows or changes Experience and strong knowledge of Concur for expense management, SharePoint and Ariba a plus Proficiency in Microsoft Office, specifically with Outlook. Presentation experience highly desired Self-starter and proven ability to act proactively WHAT YOU CAN EXPECT FROM MORGAN STANLEY: We are committed to maintaining the first-class service and high standard of excellence that have defined Morgan Stanley for over 89 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - arent just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, youll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. Theres also ample opportunity to move about the business for those who show passion and grit in their work. To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser. Expected base pay rates for the role will be between $80,000 and $105,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs. Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees. It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law. Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet). At Morgan Stanley, we advise, originate, trade, manage and distribute capital for people, governments and institutions, always with a standard of excellence and guided by our core values. Morgan Stanley is dedicated to providing first-class service to our clients, in a way that reflects our commitment to creating a more sustainable future and fostering stronger communities around the world. In each line of business, we strive to demonstrate our belief in the power of transformative thinking, innovative strategies and leading-edge solutionsand in the ability of capital to work for the benefit of all society. What We Do