Administrative Coordinator II

Job TitleAdministrative Coordinator II Agency Texas A&M University Department Veterinary Integrative Biosciences Proposed Minimum SalaryCommensurate Job LocationCollege Station, Texas Job TypeStaff Job Description Who we are The Texas A&M School of Veterinary Medicine & Biomedical Sciences (VMBS) is an institution that represents 100 years of growth from a small school of veterinary medicine in 1916 to its present role as a major veterinary educational, medical, and research center. Today, we are one of the largest schools of veterinary medicine in the United States, training nearly 600 Doctor of Veterinary Medicine students each year. We support collaboration and teamwork that turns today's discoveries into proactive solutions for animals, humans, and the environment. Together, we strive to support the goals of the faculty, staff and students in teaching, research and outreach programs. What we want Join our team as an Administrative Coordinator II! The Administrative Coordinator II is responsible for overseeing the daily operations of the Center. In this role, you will ensure the effective coordination of research, teaching, and administrative functions, including managing Center resources and facilities, supervising staff and student workers, and supporting research activities through completing administrative tasks and facilitating communication. You will serve as a key liaison between the Center and university administrative offices. What you need to know Salary: $45,000 - $52,130 annually, compensation will be commensurate to the selected hires experience. Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume. Qualifications Required Education and Experience: Bachelors degree in Business Administration, or a related field, or an equivalent combination of education and experience Three years of experience in office administration Knowledge, Skills, and Abilities: Strong organizational, interpersonal, and communication skills Ability to multitask and work cooperatively with others Proficiency in Microsoft Office Suite, Google Suite, and project management tools Preferred Qualifications: Seeking or earned graduate degree in Business Administration or a related field Five years of experience in a similar role Experience creating accessible digital content in compliance with Title II guidelines FERPA Certification Conflict Resolution Certification QPR (Question Persuade Refer) Gatekeeper Training Responsibilities Operations & Facility Management: Coordinates administrative support functions for select programs within the Center. Develops, plans, and coordinates administrative activities and services such as scheduling, program planning, and communications. Serves as the program office coordinator. Monitors office procedures for the Center. Develops, evaluates, and ensures adherence to office procedures (e.g. SOPs, quality assurance manuals, product catalog, licensing contracts, and VPATs.). Oversee general office functions such as conference room scheduling, correspondence, inventory, and supply procurement. Reviews and signs documents for supervisor. Attends meetings or committees on behalf of supervisor. Prepares and reviews operational and special reports. Coordinates office records retention and maintains office references and resource materials. Project Management: Analyzes programs, projects, and initiatives regarding the select program within the Center. Monitors project timelines and identify issues. Develops, adapts, combines, and makes improvements to services, processes, or program needs. Assists with promotional and outreach efforts. Interfaces with Human Resources and Employee Development to schedule courses in TrainTraq. Researches, interprets, compiles, and responds to inquiries about programs and services, student needs, and policies and procedures related to select programs within the Center. Coordinates travel arrangements and prepare itineraries for select programs within the Center. Staff Supervision & Training: Supervises, trains, and evaluates staff and student workers. Assigns tasks and evaluates job progress. Why Texas A&M University? Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums. 12-15 days of annual paid holidays. Up to eight hours of paid sick leaveand at leasteight hours of paid vacationeach month. Automatic enrollment in theTeacher Retirement System of Texas. Health and Wellness: Free exercise programs and release time. Professional Development: All employees have access to freeLinkedIn Learningtraining, webinars, and limited financial support to attend conferences, workshops, and more. Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee. Living Well, a program at Texas A&M that has been built by employees, for employees. Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff. The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special. From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here! Equal Opportunity/Veterans/Disability Employer. If you need assistance in applying for this job, please contact (979) 845-5154. 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