Program Operations Analyst

Job Description Finance, Planning, and Budgeting (FPB) encompasses the major central financial, planning, analytical, and budgeting functions for the University of Washington, including: Finance & Budget Strategy Institutional Analytics & Decision Support Policy, Planning & State Operations University Business Services The University Controllers Office (UCO), within the Finance & Budget Strategy Division of Finance, Planning, and Budgeting (FPB), is responsible for enterprise-level accounting for the University of Washington. The Program Operations Analyst plays a key role in the financial management and administration within the institution ensuring the accurate and timely processing of $960 M annually in Letter of Credit draws for federal sponsored awards. The Program Operations Analyst leads, plans, and executes the timely processing of sponsored project reimbursement requests. This entails comprehensively managing and reporting on letter of credit activity and communicating with both campus and sponsors to ensure the University is in compliance with federal cash handling requirements. This position plays a key role in the successful tracking of incoming funds and reconciliation of federal sponsored program activity. This position is responsible for endtoend cash management for federal assistance programs, ensuring timely and compliant drawdowns, reconciliations, and reporting under federal regulations. This role serves as the operational nexus among Finance, Grants/Program Offices, and external federal payment systems (e.g., Treasury ASAP, HHS PMS, G5), maintaining strong internal controls, minimizing cash on hand, and safeguarding award funds against misuse or material noncompliance. Duties & Responsibilities Cash Management & Drawdowns Lead daily/weekly federal drawdowns and ensure alignment with award terms, budgets, and federal regulations Optimize drawdown schedules to reduce excess cash and maintain compliance with Uniform Guidance and CMIA Prepare and validate cash confirmations, resolve transaction issues, and process returns/adjustments Investigate outstanding drawdown issues and escalate discrepancies to maintain institutional cash flow Reconciliation & Reporting Reconcile federal drawdowns with sponsored award expenditures and resolve discrepancies Prepare monthly/quarterly cash activity reports and support audit requirements, including SF425/FFR Identify trends and provide recommendations to strengthen financial accuracy and compliance Compliance & Internal Controls Maintain internal controls, documentation, and user access oversight for cash management activities Update practices based on changes to award terms, cost principles, and federal compliance requirements Develop and maintain SOPs and desk guides; perform control testing and implement improvements Stakeholder Collaboration Partner with Grants Administration, AP/AR, and Program Managers to validate cash needs and ensure timely reimbursement Communicate proactively to resolve discrepancies and clarify requirements Provide training and guidance on federal cash management policies and procedures Education & Outreach Serve as primary contact with federal payment centers to resolve systemic issues Create and maintain training resources on drawdown processes and compliance requirements Promote best practices to strengthen institutional efficiency and consistency Administration Conduct financial/administrative analysis to support decisionmaking and process improvements Perform special projects and additional duties as needed Requirements: Bachelor's degree in Business, Accounting, Finance, Public Administration or related field and two years of experience in accounting, business finance, public administration, or a related field, to include experience preparing, reviewing, or processing Letters of Credit or other financial documentation Equivalent combination of education and experience from which comparable knowledge and skills have been acquired may substitute for degree Proficiency in Excel and ERP/financial systems (e.g., Oracle, SAP, Workday, or Dynamics) Strong analytical, reconciliation, and documentation skills; high attention to detail Excellent communication, organization, and stakeholder engagement skills to collaborate with Grants, AP/AR, Program Offices, and federal agencies Demonstrated ability to collaborate with cross-functional teams and foster an inclusive, equitable culture that strengthens stakeholder relationships and supports FPBs overall environment Desired: Experience with Treasury ASAP, HHS PMS, G5 (or similar federal payment systems) Working knowledge of Uniform Guidance (2 CFR Part 200), cost principles, cash management, and federal reporting (e.g., SF425/FFR) Experience creating SOPs/desk guides and supporting audits Compensation, Benefits and Position Details Pay Range Minimum: $61,368.00 annual Pay Range Maximum: $76,500.00 annual Other Compensation: - Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/ Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: Not Applicable About the UW Working at the University of Washington provides a unique opportunity to change lives on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. Use the filters or enter keywords in the search box (such as custodian, nursing or manager) to explore available opportunities. To find temporary opportunities, enter temporary in the search box. 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