Administrative Assistant

Posting Close Date: Applicants must submit their completed application by 04-26-2026 at 11:59 p.m. MST Application and Special Instructions **As part of the online application process, all applicants are required to submit an updated resume at the time of application. Applications received that do not contain a resume will be considered incomplete and will not be considered further in this recruitment process. **INTERVIEW INFORMATION: In person interview will be held the week of May 4th, 2026. Recruiter contact information: If you have any questions, please contact Andrew Brownell at GSD_HR@tucsonaz.gov or (520) 837-6385. ABOUT THIS JOB Position Specific Summary The Administrative Assistant position at the City of Tucsons General Services Department is responsible for providing support to the department by performing various administrative tasks supporting the division's administration including arranging meetings, generating reports, data entry, and other general clerical duties. Work is performed under the supervision of a Facilities Management Superintendent. This position does not supervise Duties and Responsibilities Creates, maintains, and enters information into databases. Sets up and maintains paper or electronic filing systems including recording information, updating paperwork, and maintaining documents. Schedules and confirms meetings and appointments. Arranges for conferences and travel reservations for staff. Prepares and distributes newsletters and communication. Issues and maintains a record of electronic devices assigned to staff. Orders and distributes supplies. Performs all other duties and tasks as assigned. Working Conditions Work schedule may require early morning, late evenings, weekends, holidays, and overtime. Often works under the following conditions: Mostly office environment. All duties and responsibilities listed are subject to change. MINIMUM QUALIFICATIONS MINIMUM REQUIRED QUALIFICATIONS: Education: Six (6) months post high school Experience: One (1) years of relevant directly related experience Equivalency: Any combination of relevant education and experience may be substituted on a year-for-year basis. Preferred Qualifications:One year of relevant experience in a facilities maintenance environment. POSITION DETAILS Job Profile J0231 - Administrative Assistant To view the full job profile including classification specifications and physical demands click https://www.tucsonaz.gov/Departments/Human-Resources/Tucson-Talent. Compensation Grade G104 Hourly Range $19.97 - 29.95 USD The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. FLSA Non-Exempt Position Type Regular Time Type Full time Department General Services Department, ZBUDG HIER - Recurring Department Link https://www.tucsonaz.gov/Departments/Environmental-and-General-Services Background Check: This position has been designated to require a criminal background check. The City of Tucson is a Second Chance Employer. ABOUT US Benefits: The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings. With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours. You can learn more about our benefits at https://www.tucsonaz.gov/Departments/Human-Resources/Employee-Benefit-Snapshot. Citizenship: The City of Tucson employs only U.S. Citizens and lawfully authorized non-U.S. Citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Status. The City of Tucson does not offer visa sponsorship. City of Tucson is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer and does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status. If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD). Click for more information from ACRD about employment discrimination and how to file a complaint with ACRD The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at EmployeeLeaves@tucsonaz.gov or 520-791-2619. Recruiter Name Andrew Brownell (105363) Recruiter Email GSD_HR@tucsonaz.gov For Human Resources general questions please contact 520-791-4241. City Organization The City of Tucson, founded in 1775 and incorporated in 1877, is a City Manager-led Mayor and Council government organization comprised of over 5,000 dedicated employees. Tucson Community The City of Tucson is recognized as a Top 20 Best City in America by Resonance Consultancy. Tucson, Arizona, is a thriving center for bioscience, aerospace/defense, optics, mining, and logistics. With a city population of more than 540,000 and a regional population of more than 1 million, Tucson has 330-plus days of sunshine a year and is surrounded by majestic mountain ranges. A small-town feel with big-city amenities complements its natural beauty. You can learn more about Tucson, Arizona, at Visit Tucson, Arizona. For system related questions please contact recruitment@tucsonaz.gov. For general Human Resources questions please contact 520-791-4241.