Events Coordinator - Kino Sports Complex

Job Description Summary Department - Kino Sports Complex Job Description Job Type: Classified Job Classification: 5728 - Events Coordinator Salary Grade: 7 Pay Range Hiring Range: $46,134 - $54,184 Annually Pay Range: $46,134 - $62,233 Annually Range Explanation: Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Pay Range is the entire compensation range for the position. The Events Coordinator Kino Sports Complex supports the planning and execution of Pima County events by coordinating logistics, communicating with vendors and participants, and assisting with budget tracking and compliance requirements. Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor. Coordinates and supports the planning and execution of events at the Kino Sports Complex, including scheduling, set-up logistics, and vendor communications; Assists in implementing event-related goals and procedures in alignment with county policies and supervisor direction; Supports the preparation and administration of contracts and service agreements by gathering documentation and communicating with vendors or partner organizations; Assists in monitoring event activities to ensure smooth operations and compliance with facility rules, safety regulations, and county objectives; Tracks and monitors event budgets, processes invoices, and compiles cost estimates and financial summaries for management review; Prepares reports on event outcomes, participant feedback, and logistical needs to identify areas for improvement; Serves as a liaison between the complex and community organizations, participants, and vendors to support public engagement and positive event experiences; Supports public outreach activities by assisting with promotional materials, press releases, and social media content under supervision; Maintains cooperative working relationships with internal departments, outside agencies, and community partners involved in events; Assists with ensuring compliance with applicable county, state, and facility-specific policies and procedures during events. Minimum Qualifications: Associates Degree from an accredited college or university in public or business administration, recreation, or a closely related field as determined by the department head at the time of recruitment AND one year of experience supporting or coordinating events. (Relevant experience and/or education from an accredited college or university may be substituted.) OR: Two years with Pima County in an Events Specialist Kino Sports Complex or related position at a similar level as determined by the department head at the time of recruitment. (Any combination of training, education, and experience which demonstrates the minimum knowledge, skills, and abilities.) Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.): Minimum three (3) years experience providing internal/external customer service in a sports or entertainment facility. Minimum two (2) years experience working with tournament formats, league play, and allocating field space for a variety of sports and/or sporting events. Minimum two (2) years experience managing the logistics associated with large special events: set-up, tear down, security and safety compliance, vendor relations. Minimum three (3) years experience with staff scheduling and supervision. Minimum two (2) years experience with maintenance, care of small tools, equipment, managing inventory, ordering supplies, and tracking expenditures. Selection Procedure: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. Additional assessments/testing may be required as part of the selection process. Supplemental Information: License and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicants suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain / maintain the required licensure shall be grounds for termination. Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Physical/Sensory Requirements: Physical and sensory requirements will be determined by position. Action Activity - Bending, Reaching; Motion Activity - Grasping; Hearing Activity - In noisy areas and behind themselves; Speaking Activity - In person, on the phone, on a cell; Vision - Operate Motor Vehicle, distinguish colors, depth perception, peripheral vision. Working Conditions: Working conditions will be determined by position. EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law. Pima County stands out as an exceptional workplace, offering a supportive environment that fosters professional growth and personal satisfaction. As one of the largest employers in the region, Pima County prioritizes its commitment to creating a diverse and inclusive workplace, recognizing the unique contributions of each employee. Embracing innovation and collaboration, Pima County provides multiple opportunities in which individuals can make a meaningful impact on their community. One of the key advantages of working for Pima County is its comprehensive benefits package. Employees enjoy competitive salaries, generous health insurance coverage, and retirement plans that contribute to long-term financial security. Pima County recognizes the importance of a healthy work-life balance, offering flexible work schedules, a generous family leave policy and wellness programs that prioritize employee well-being. Furthermore, Pima County takes pride in fostering a culture of continuous learning and development. Employees benefit from opportunities for professional advancement through training programs, workshops, and educational reimbursement programs. In addition, a County-wide employee recognition program rewards employees who exemplify the County values of being accountable, respectful and ethical as well as providing great customer service. By joining Pima County, individuals become part of a dedicated team working towards a common goal: enhancing the quality of life for residents and building a vibrant future. Pima County is not just an employer; it's a community that values its employees, encourages their growth, and invests in their success.