Administrative Specialist 2

Initial Posting Date: 11/05/2025 Application Deadline: 11/13/2025 Agency: State of Oregon Military Department Salary Range: $4,203 - $5,838 Position Type: Employee Position Title: Administrative Specialist 2 Job Description: The Oregon Military Department is a state agency that supports the Oregon National Guard. You are NOT required to be a member of the Oregon National Guard to apply for this position. The Oregon Military Department is recruiting for an Administration Specialist 2 (Community Service Coordinator). This is a permanent full-time state position located at the Oregon Youth Challenge High School in Bend, Oregon. Oregon Youth Challenge High School Join a Mission with Purpose Transform Lives at the Oregon Youth Challenge Program The Oregon Youth Challenge Program (OYCP) is a residential quasi-military high school that serves at-risk youth from across the state. In this position, you will have the opportunity to directly shape the future of Oregons young people by guiding, mentoring, and modeling the core values of courage, commitment, and responsibility. Our staff are more than employees: they are role models, educators, and mentors who help cadets reclaim their educational path and chart a course toward personal and academic success. Your work will be recognized, your time respected, and your impact deeply felt. The cadets who attend OYCP are here to embrace challenge, develop discipline, and build a future filled with purpose. We invite you to become part of a high-performing, mission-driven team dedicated to making a measurable difference in the lives of Oregons youth This position is represented by the American Federation of State, County and Municipal Employees (AFSCME) union. NOTE: This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur. OMD is dedicated to diversity efforts that reinforce respectful treatment of others in the workplace. These efforts focus on identifying ways to work better together, reducing conflict by increasing understanding, improving collaboration, fostering teamwork, and increasing productivity and quality of services delivered by OMD. What You Will be Doing This position is responsible for the development, coordination, contract oversight, service delivery, training and safety of the entire Community Service/Service Learning component at OYCP and within the National Guard Bureau service model. Additional Duties In addition to managing the Community Service/Service-Learning program, this position is responsible for a range of operational and logistical support tasks that directly impact cadet readiness and program success. These duties include: Coordinating daily cadet transportation for off-site projects and ensuring vehicle safety, cleanliness, fueling, and maintenance (on-site and scheduled service). Developing and maintaining the daily Plan of the Day (POD) to ensure seamless scheduling of cadet movements, staffing, and logistical support. Communicating regularly with Cadre, education staff, and administrative leadership to ensure alignment of community service activities with overall training plans. Managing and tracking service tools, PPE, and project materials; ensuring all items are available, serviceable, and stored securely. Preparing detailed project packets (e.g., Service to Community Agreements, site evaluations, rosters, safety plans) for all cadet events. Supporting operational coverage by assisting Cadre, classroom staff, or mentors during transitions, projects, or when short-staffed. Maintaining accurate data and documentation of service hours, incident reports, equipment use, and cadet participation for compliance and reporting. Representing OYCP in communication with partner agencies, nonprofits, and government entities in a professional, mission-aligned manner. Working Conditions Must be able and willing to work weekends, evenings, and holidays; Must possess a valid Class B CDL and be able to transport staff and Cadets to community service sites by van or bus. Extensive sitting, standing and walking; extensive computer terminal work and phone work; must be able to lift up to 50lbs; must be able to provide physical assistance to Cadets/staff in emergency situations and remove from harms way; must be able to work in inclement weather including hot and cold extremes in/out of doors; exceptional attendance, dependability and reliability are essential working conditions in this position. Will periodically assist and back up cadre during staff shortages for Service to Community coverage/Cadet supervision. What You Need to Qualify Three (3) years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis. ***OR*** An associate degree in general office occupations and two (2) years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis. ***OR*** An equivalent combination of education and experience. Please Note: Please be sure that the work experience section of your application clearly describes your experience, skills and or education that are relevant to the above listed What You Need to Qualify section of the announcement. Additional Requirements Must possess and maintain a valid drivers license and acceptable driving record. Must possess or obtain and maintain a Class B CDL within 90 days of hire. Essential Attributes for Success in this Position Mission Alignment: A strong commitment to the OYCP mission of mentoring, educating, and transforming the lives of at-risk youth in a disciplined, structured, and team-based environment. Exceptional Reliability: Requires exceptional attendance, reliability, and dependability to support critical daily operations and ensure cadet safety and program continuity. Adaptability and Flexibility: Must be able and willing to adjust work hours or duties on short notice in response to service demands, staffing shortages, or operational needs. Public Speaking and Training Ability: Must be able and willing to speak in front of large groups, lead training, and support the development of both staff and cadets. Professionalism and Policy Compliance: Demonstrates strict compliance with department, agency, and program policies. Models ethical, appropriate behavior and maintains confidentiality and boundaries at all times. Organizational and Logistical Competence: Effectively plans, coordinates, and tracks multiple projects and resources, including transportation, tools, cadet movement, and schedules. Effective Communication and Collaboration: Communicates clearly and respectfully across departments, shifts, and external agencies. Maintains professionalism in all written and verbal interactions. Safety and Accountability Awareness: Maintains a high standard of safety and accountability in cadet supervision, community service projects, equipment usage, and transportation activities. Initiative and Problem-Solving: Proactively identifies challenges, applies sound judgment, and takes initiative to resolve issues independently or in coordination with leadership. Youth Centered Perspective: Demonstrates an understanding of and respect for the unique needs of at-risk youth in a structured, goal-oriented, and supportive environment. Conditions of Employment Must have and maintain a favorable criminal background check. The top candidate will be subject to drug screening, fingerprint-based background and abuse check. Annual first aid and CPR certification Must wear personal protective equipment and model safety for Cadets and staff Employee is required to maintain a drug/alcohol free workplace in accordance with OMD Drug/Alcohol CPMs, Policies, and the Statewide Drug Free Workplace Policy 50-000-01. Work Experience The work experience section of your application must include a clear description of your experience to determine if you meet the required skills (minimum qualifications) and at what level you meet the requested skills. Your answers to supplemental questions about your specific experience must also be supported in the work experience statements in your application form and, if requested, your resume. You Must Download the Following to Your Application (Failure to attach the required documents may result in your application not moving forward in the process) A current resume that clearly describes your experience and/or education related to the requirements of the position and demonstrates that you meet the minimum requirements of the position as listed. -AND- A cover letter that clearly addresses how your education and/or experience relates to the What You Will be Doing and Additional Duties section of this announcement. Qualified applicants whose background most closely matches these skills, and experience will be invited to interview. The Oregon Military Department is an Equal Opportunity, Affirmative Action employer, committed to a diverse workforce with equal opportunity programs. Additional Information Only complete applications will be considered. Be sure to answer all supplemental questions completely and to show your experience in the Work Experience section of your application. The selection process will consist of an evaluation of experience and training. All final candidates using education to meet minimum qualifications will be required to provide a copy of their transcripts (official or unofficial) during the process. This announcement closes at 11:59PM on the close date listed. The successful candidate for this position will be subject to a LEDS check. The successful candidate for this position will be subject to a fingerprint-based background check. Applicants must be authorized to work in the U.S without a visa sponsorship. (Applicants who require a visa sponsorship will not be considered at this time). If you are a current State of Oregon employee, you must apply through your employee Workday profile. After you submit your application, you will have additional tasks to complete in Workday. Please continue to check your Workday account throughout the recruitment process. A Classification and Compensation analyst will review the relevant experience and or educations in the Workday Application of the successful candidate to determine starting wages. The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process. The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification. What We Have to Offer You Great Benefits- The State of Oregon offers a competitive and affordable health and benefits package, including excellent medical, vision and dental coverage. Oregon Job Opportunities : Benefits : State of Oregon Work Life Balance- 12 Paid holidays, and personal business leave, as well as paid and accrued vacation leave and sick leave. Additional Benefits- In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. Career Development - Learn new skills, Career Growth Opportunities, Great Team Environment, and a sense of belonging. With Oregon Military Department, you will feel excited about the work you do and feel valued for your contribution and collaboration. Our Team- The Oregon Military Department is a team of diverse, dedicated, and collaborative individuals that work together to support our states Army and Air National Guard. Visit our agency website: OMD Click Here Need Assistance? If you require an alternate format to complete the employment process, you may call Recruitment Services at 971-355-3984. Please be prepared to leave a message describing the alternate format needed. If you require reasonable accommodation to complete a job application, preemployment testing, or a job interview or to otherwise participate in the hiring process, please contact the recruiter or HR team for this job opening Veteran Percentage Points Since the time of the Civil War, Veterans of the Armed Forces have been given some degree of preference in appointments to government jobs. In recognizing the sacrifices made by those serving in the Armed Forces, Congress enacted laws to prevent veterans seeking employment from being penalized because of the time spent in military service. To receive veterans preference points, when you answer yes you are a veteran, you will receive a task from your Workday account requesting you to upload your military documents. Please do NOT attach your military documents to your initial application. To qualify for 5 points A copy of your DD214/DD215 showing honorable discharge from active duty. To qualify for 10 points A copy of your veterans disability preference letter from the Dept. of Veterans Affairs showing honorable discharge from active duty and that you have a service-connected disability. For Transitioning Service-Members A working Copy of your DD215-DD215 (typically Member-4) showing under honorable conditions discharge from active duty within 120 days or Less from Ending Term of Service (ETS) date. For additional detailed information regarding Veteran Preference Point Laws visit: Veterans Click Here. Contact Information Shawn Potapoff 971-209-5712 shawn.potapoff@omd.oregon.gov Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If youre looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon flies with her own wings.