Administrative Associate III

Job TitleAdministrative Associate III Agency Texas A&M University Department Dean Of College Of Architecture Proposed Minimum Salary$17.50 hourly Job LocationCollege Station, Texas Job TypeStaff Job Description A Glimpse of the Job The Administrative Associate III, under general supervision, performs daily office support activities to ensure efficiency and effectiveness for the Office of the Dean in the College of Architecture. Promotes a respectful, positive, and welcoming environment. Maintains professional staff and client relationships. What You Need to Know Pay: $17.50 - $23.49 / hour Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section. Opportunities to Contribute Clerical Performs daily office support activities to ensure efficiency and effectiveness for the office. Greets visitors, answers and screens calls, provides general information and referrals and tracking and answering email in a professional and respectful way. Supports staff and/or administration with general operations tasks. Including travel arrangements and entering pre and post travel information and expenses for requests and reports. Provides technical information regarding administrative procedures, services, or programs. Performs word processing, desktop publishing, presentation, spreadsheet, and data management activities. May create surveys and track responses (Qualtrics or Google Forms). Prepares, modifies, and verifies documents. Performs editing and proofreading with a high level of accuracy. Makes arrangements and provides logistical support for meetings, appointments, conferences, and events. Includes scheduling conference rooms, setting up video conferences, ordering food and providing support during and after events. Office Maintenance Assists with coordinating office supply inventory and equipment maintenance. Orders College of Architecture swag. May deliver, pick up, documents, supplies, equipment, or materials. Maintains a variety of administrative records. May update website for college and maintain contact lists, org charts, various logs (golf cart, phone, email) and assist with records retention management. Ability to walk and drive golf carts between buildings to transport people, correspondence or objects from one building to another. Performs mail services including receiving, sorting and routing. Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies. Student Worker Supervision Coordinates activities and assigns work to student workers and support staff. Participates in the hiring training, and supervision of student workers. Qualifications Required Education and Experience High school graduation or any equivalent combination of education and experience. Three years of experience in general office or clerical work. Knowledge, Skills, and Abilities Ability to work with sensitive information and maintain confidentiality. Working knowledge of word processing, spreadsheet, and database applications. Strong verbal and written communication skills. Strong interpersonal and organizational skills. Maintains professionalism and composure. Ability to be proactive. General office skills, competency with technology and digital applications, and attention to detail. Ability to multitask and work cooperatively with others. Who We Are The Texas A&M College of Architecture offers undergraduate and graduate professional programs to prepare individuals to enter the professions of architecture, landscape architecture, construction management, urban and regional planning. The planning, design and construction of the worlds buildings, cities and landscapes involve a variety of professional skills. The faculty of architects, urban planners, landscape architects, engineers, computer scientists, constructors, lawyers, historians, and artists, in collaboration with educators in the language, philosophy and culture and natural and social sciences, help students develop an understanding of the physical, social, economic and political forces that shape our environment. To learn more about the College of Architecture, please visit us at https://arch.tamu.edu. Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leaveand at leasteight hours of paid vacationeach month Automatic enrollment in theTeacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to freeLinkedIn Learningtraining, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistancefor completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff. The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special. From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here! Equal Opportunity/Veterans/Disability Employer. If you need assistance in applying for this job, please contact (979) 845-5154. Useful Links: Benefit Programs Retirement Employee Discount Program Flexible Spending Accounts University Holidays Legal Statements New Employee Onboarding Prospective Employees Safety and Security Notices Training and Development USERRA Nondiscrimination Notice