Practice Assistant

Our Office Operations team is at the heart of ensuring the smooth and efficient functioning of the Firms day-to-day operations. Our team manages the infrastructure, systems and services both globally and locallyrelating to our office workplaces, onsite and remote operational services, security, safety and a range of other areas. We provide PA support and manage document production, translation and travel services. Our team is responsible for our client-facing areas across the Firm, always seeking to ensure that clients and other visitors have an experience that is world-class. We also take the lead in running our day-to-day operations in the most environmentally sustainable way possible. Firm Summary White & Case is an elite global law firm serving leading companies, financial institutions, and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be. With lawyers and staff operating from more than 40 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the worlds key financial markets and our strengths in handling complex cross-border work. Its not just about our global network of offices and shared services centers; its the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. Its one of the reasons we attract and maintain cross-border work. Our lawyers are globally minded, enterprising, collaborative, and committed to excellence. Our people represent 90 nationalities and speak 80 languages. Position Summary The Practice Assistant role involves a wide range of administrative duties and requires a flexible and results-oriented approach, due to the complexity, intensity and size of the practice to which the individual is assigned. The Practice Assistant must have the ability to perform duties requiring a high level of responsibility, often working with information of a confidential nature. He/she is a self-starter who exhibits a proactive approach and takes personal initiative for the execution of work. The Practice Assistant organizes and coordinates complex workflows. He/she is a strong communicator and reports information regularly and accurately to key stakeholders. The Practice Assistant cultivates positive working relationships at all levels of the Firm and helps navigate the organization on behalf of his/her lawyer assignments. He/she maintains a professional demeanor in all situations. Duties and Responsibilities Manages and maintains lawyer calendars Manages and coordinates complex domestic/international travel arrangements, prepares business itineraries and business-trip documentation packs Works effectively with limited supervision by accurately interpreting instructions and independently producing high-quality work products Ensures the case teams are apprised of the status of projects and any problems or concerns encountered Communicates and coordinates administrative matters for the attorney team Takes a proactive approach in preparing for the case teams plans and takes on additional tasks as and when required Monitors, reviews and organizes, according to priority, all incoming correspondence Proofreads and edits all documentation Copies and distributes routine, as well as confidential, memos, letters, faxes and various other documents Plans and coordinates schedules, appointments, conferences and meetings Reviews and prepares bills and expense reports for business travel and entertainment Manages updates to client-matter lists and marketing telephone/distribution lists via the Firms relevant systems (e.g. Interaction) Creates, organizes and maintains files and filing systems Manages and coordinates required logistics for hearings and hearing preparation Travels to support the case team, as required. Qualifications At least five (5) years of law firm or professional services experience Excellent interpersonal skills and ability to work in a demanding environment, liaising with senior management Demonstrate a high level of competence the Firms various software programs to produce reports, collate data and present concise, accurate, information (Word, PowerPoint, Excel, Outlook etc.) Demonstrated ability to exercise discretion and maintain strict confidentiality Ability to multi-task in a fast-paced environment Demonstrated drive with a strong willingness to learn and develop within the role Excellent communication, organization and follow-up skills Positive and proactive nature Proven experience working collaboratively within a team to meet goals and deadlines and to achieve high-quality workflow and results is essential Flexibility to work outside of the core working hours when necessary to ensure the team has the support needed to accomplish its work. Demonstrated track record of successfully delivering projects independently D.C. Pay Range: $81,600 - $122,400 This role reports to Manager, Practice Assistant Services Equal Opportunities White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firms policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law. Applicants who are interested in applying for a position and require an accommodation during the process should contact talent.acquisition@whitecase.com. Benefits at White & Case White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible. The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment. The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties. DC Pay Range: -. Salary range in other markets will vary. Note to Recruitment Agencies Our internal Recruitment team manages all aspects of lateral hiring. All agencies must have signed terms of businessspecific to the relevant officebefore submitting any candidates. CVs or applications sent directly to White & Case partners or employees will also not be considered formal introductions. If you have questions, please contact the relevant Recruitment team. We work with our preferred suppliers when engaging agencies. Firm Summary White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. With a long history as an international firm, we are well-positioned to help clients resolve their most complex legal challenges wherever they may arise. Operating across six continents and working in virtually every country, we have invested heavily in building a high-quality, full-service practice that competes at the top of the market. We are distinguished by our on-the-ground presence in key financial markets and our expertise in handling complex cross-border work. What sets us apart is not just our global network of offices but the interconnectedness of our Firm. Our people and clients value our collaboration across geographic and practice boundaries, which is why we attract and retain significant cross-border work. Representing multiple nationalities from across the world and speaking a vast array of languages, our lawyers and Business Services professionals are globally minded, enterprising, and committed to excellence.