Clinical Office Coordinator

USCs Keck School of Medicine, Department of Medicine, is seeking a Clinical Office Coordinator, internal title Faculty Operations Coordinator to join the Divisions of Hospital and Palliative Medicine (HPM), and General Internal Medicine and Allergy (GIMA). We are looking for a dynamic, organized, resourceful, and self-motivated individual. Duties include administrative support for Division leadership, faculty compliance, credential reappointment processing, shared drive maintenance, meeting organization, and other duties as assigned. The preferred qualifications for this role are two years experience working in a similar capacity and a bachelors degree. Job responsibilities include: Duties for the Faculty Operations Coordinator may include: Oversees staff calendars, schedules meetings, and maintains office equipment and supplies. Coordinates with relevant university offices to ensure medical staff and medical provider readiness for services, and monitors the effectiveness of processes and services. Recommends and implements modifications as necessary to achieve goals and objectives Liaises with centralized offices to address concerns or special requests. Research incoming questions and inquiries, working with other schools, departments, or medical center offices to resolve issues and recommend solutions or services. Tracks and supports administrative functions in the recruitment of new faculty. Ensures licensure, credentials, and compliance for all assigned faculty and staff are up to date, and the required training is completed. Participates in the development and implementation of program policies, procedures, and processes. Researches and gathers data for ad hoc reports. Conducts preliminary analysis of data. Recommends report content and format. Coordinates monthly and periodic meetings to include presentation preparation, meeting space or online meeting room scheduling, minutes recorded and distributed, A/V, equipment, catering, and other meeting supplies ordered as needed. Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time. This is a hybrid remote position, requiring on-campus duties approx. two to four days per month. Shift: 37.5 hours per week Monday-Friday Hourly range: The hourly rate range for this position is $29.00 - $33.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidates work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational consideration Minimum Education: Bachelor's degree Addtional Education Requirements Combined experience/education as substitute for minimum education Minimum Experience: 2 years in an office setting. Minimum Skills: Experience with billing and compliance. Familiarity with clinical operations. Proven ability to practice discretion with confidential information. Research skills. Excellent written and oral communication skills. Preferred Education: Master's degree Preferred Certifications: Relevant medical services certifications/licenses (e.g., certified coder, biller, quality improvement). Preferred Experience: 4 years Preferred Skills: Experience with billing and compliance in a clinical university environment. Experience with credentials necessary for medical staff and providers. Experience with data analysis and reporting. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USCs Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: https://wd5.myworkday.com/usc/d/inst/1$9925/9925$139979.htmld USC is a leading private research university located in the heart of downtown Los Angeles a global center for arts, technology and international business. As the largest private employer in the city responsible for more than $5 billion annually in economic activity in the region we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills. As a USC employee, you will enjoy excellent benefits and perks, and you will be a member of the Trojan Family - the faculty, staff, students and alumni who make USC a great place to work. Application help If you need assistance during the application process, see our application help. (If you already work for USC, see Your USC career.) At any point you may also contact our HR Service Center for help at (213) 821-8100 or uschr@usc.edu. Don't see the dream job you are looking for? Drop off your contact information and resume and we will reach out to you if we find the perfect fit!