Program Coordinator I

Job TitleProgram Coordinator I Agency Texas A&M University Department Bush School Of Government And Public Service Proposed Minimum Salary$26.15 hourly Job LocationCollege Station, Texas Job TypeStaff Job Description A Glimpse of the Job Join the Mosbacher Institute team at the Bush School of Government and Public Service, where you'll play a dynamic role in coordinating high-profile events, managing publications, and supporting strategic communications. This position blends logistical planning with creative collaborationoverseeing speaker travel, designing marketing materials, and maintaining social media outreach. You'll work closely with faculty to shape public engagement content, assist with purchasing and budgeting, and contribute to institutional reporting. If you're detail-oriented, proactive, and passionate about public policy, this is your opportunity to make an impact in a fast-paced academic environment. Opportunities to Contribute EVENT COORDINATION Plans and assists in the coordination of lectures, meetings, seminars, and other special events, including the following duties: develops and oversees project timelines, handles travel arrangements and develops itineraries for speakers. Works with Marketing and Communications team to design marketing materials and manage advertising and marketing. Processes bill payments. Coordinates program operations to include equipment, staff, and budget. Identifies and recommends program improvements. PUBLICATION COORDINATION Coordinates with faculty to identify and to suggest content for Mosbacher Institute public engagement efforts, which fit with Mosbacher Institute goals. Provides writing, editing, and data analysis skills in the preparation of Institute publications and policy briefs. Facilitates publication and production activities (format, edit, proofread, and posting). COMMUNICATIONS COORDINATION In collaboration with Marketing and Communications, supports the Mosbacher Institutes external communications and web presence, maintains the Institutes social media accounts, coordinates program communications and marketing and emails periodic research bulletins to donors and stakeholders. Creates and maintains mailing lists from a variety of sources. PURCHASING Conducts purchasing for Mosbacher Institute program needs. Prepares and submits purchasing required reports and justifications. Provides support for budget preparation. REPORTING Assists the Assistant Director to prepare, submit, and report on Mosbacher Institute activities. Maintains program records and databases. Drafts the annual letter to stakeholders and to the Bush School Advisory Board. Assists the Assistant Director on various other institute reporting. What You Need to Know Salary: $26.15/hourly (all or a portion of the salary may be funded by grants or contracts, continued employment is contingent upon availability of these funds in the future.) Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section. Position Details: This position is part-time (30 hours per week), 10 months/year (August May) on-site at the Mosbacher Institute in College Station, Texas. Other Requirements and Factors: This position is funded from grant and/or contract funding, which is renewed through provisions of the grantor of the contract. Therefore, this position is contingent upon continuation of funding from these grants and/or contracts, as well as satisfactory job performance. This position may require occasional work beyond normal business hours. This position may require up to 5% or more travel. Qualifications Required Education and Experience: Bachelor's degree or any equivalent combination of education and experience. Two years of related administration and/or program support experience. Preferred Qualifications: Proficient ability to use Microsoft or similar software, including Database Management and Publisher. Familiarity with survey software, such as Qualtrics or similar software, and design software, such as Adobe InDesign or Canva. Experience in event planning. Higher Education experience. Experience facilitating publications (format, proofread, editing). Experience with branding compliance on social media platforms. Experience working with stakeholders who are donors. Knowledge, Skills, and Abilities: Excellent interpersonal, oral, and written communication skills. Proficient ability to use word processing, spreadsheet, publishing, presentation, and database applications. Ability to multi-task and work cooperatively with others. Planning and organization skills. Ability to self-motivate. Who We Are The Bush School of Government and Public Service, https://bush.tamu.edu, was founded in 1997, under President George H.W. Bush's philosophy that public service is a noble calling. Since then, the Bush School has continued to reflect that notion in curriculum, research, and student experience as the Bush School prepares students to become principled leaders in their fields and to reflect the value of public service throughout their careers. Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leaveand at leasteight hours of paid vacationeach month Automatic enrollment in theTeacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to freeLinkedIn Learningtraining, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistancefor completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff. The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special. From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here! Equal Opportunity/Veterans/Disability Employer. If you need assistance in applying for this job, please contact (979) 845-5154. Useful Links: Benefit Programs Retirement Employee Discount Program Flexible Spending Accounts University Holidays Legal Statements New Employee Onboarding Prospective Employees Safety and Security Notices Training and Development USERRA Nondiscrimination Notice