Events and Scheduling Coordinator

Working at Regis University As Regis employees, we embrace our Jesuit Catholic values of respect, inclusion and equity, and welcome employees, faculty and students from all faiths and cultures. Together, we perform our duties in alignment with the mission of the University and seek dedicated individuals to contribute to and strengthen that mission and our service to students. Why Work at Regis? Job Summary: The Events and Scheduling Coordinator is responsible for facilitating the day-to-day operations of the Universitys Events and Conference Services, supporting the planning, scheduling, and execution of campus events. The role focuses on coordinating event logistics, communicating with internal and external clients, maintaining accurate scheduling and space data, and serving as a daily user and point of contact for the scheduling and space management system. Major Duties and Responsibilities: Coordinate the day-to-day operations of the Universitys Events and Conference department, including event logistics, vendor coordination, and client communications for internal and external events. Serve as a system administrator for the scheduling and space management system ensuring accurate space data and efficient event scheduling. Monitor and improve processes for event planning, customer service, and resource allocation to enhance client satisfaction and operational efficiency. Collaborate with campus partners such as IT, Campus Safety, Physical Plant, and other university departments to arrange for maintenance details and coordination within all classrooms, conference rooms, communal areas, and event spaces. Supervise event staff and student employees, including hiring, training, and performance management. Assist in preparing and updating academic course assignments, while maintaining compliance with academic calendar deadlines and institutional policies, in collaboration with department chairs and program coordinators. Generate basic reports on classroom usage and scheduling accuracy. Perform other duties as necessary to support the needs of the Department and the Universitys mission. Working Conditions: Working conditions are normal for an office environment. Work may require occasional weekend and/or evening work. Required Qualifications Experience working in a customer service field and/or experience in events. Demonstrable examples of supervising a small staff. Demonstrate a track record of cultural sensitivity in collaborative settings. Preferred Qualifications Bachelors degree The following skills, abilities and physical requirements can be performed with or without accommodation. Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Speaking - Talking to others to convey information effectively. Coordination - Adjusting actions in relation to others' actions. Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one. Negotiation - Bringing others together and trying to reconcile differences. Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions. Special Instructions to Applicants: Please submit a resume, cover letter and list of references with your application. Current employees, please submit an application by logging into Workday. Click on the Career Worklet and access the internal site. This position will remain posted until filled, with a preferred application deadline of September 7th, 2026. Applications received by this date will receive full consideration. Regis University offers a broad range of benefits that includes: Comprehensive group health insurance, including medical, dental, vision, disability and life insurance. A generous tuition benefit for employees, spouses and dependents Paid Mission leave to allow our employees to engage in acts of service or to have time for personal reflection. The "Gift of Time" when Regis closes between Christmas Day and New Year's Day. Options for flexible work arrangements based on position. You can learn more about our benefits by clicking the links below. 26-27 Employee Benefits Summary or https://www.regis.edu/_documents/about/offices-and-services/human-resources/regis-university-employee-benefits-guide.pdf Pay Rate: $57,784 / annually Application Deadline: Post Internally and Externally Careers at Regis University | Regis University Since 1877, Regis University has been using our Jesuit background to provide an education for men and women of all ages and faiths and is accredited by the Higher Learning Commission: A Commission of the North Central Association of Colleges and Schools. Inspired by St. Ignatius Loyola Regis University seeks to build a more just and humane world through transformative education at the frontiers of faith, reason and culture. In everything, Regis shepherds the development of the whole person in relation to the common good, asking, "How ought we to live?" In accordance, with our Catholic, Jesuit values, and in accordance with our mission, Regis University seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve our increasingly diverse student body, which includes students of all backgrounds, including those from historically-marginalized backgrounds, to maintain the excellence of the University and to offer our students varied disciplines, perspectives, and ways of knowing and learning. The key Jesuit values of cura personalis, magis, men and women for and with others, unity of mind and heart, contemplatives in action, and finding God in all things are the foundations on which we work. Through an understanding and assimilation of these values, it is expected that our employees will advance the Universitys mission in the work they do to support the students, the University and the community, thereby accomplishing the Universitys strategic objectives and Jesuit Catholic education mission. Regis University is committed to maintaining a humane atmosphere in which the civil rights of every individual are recognized and respected. Regis University does not unlawfully discriminate in either the provision of educational services or in employment practices on the basis of race, color, religion, national origin, creed, ancestry, gender, age, marital status, sexual orientation, military or veteran status, physical or mental disability, or any other characteristic protected by local, state, or federal law. Within this context, Regis University does reserve the right to give employment preference to persons who demonstrate by word and practice a commitment to the Universitys mission and educational goals. This statement is intended to indicate clearly that the University is morally committed to the principles of nondiscrimination that we want to do this rather than just have to by law. Regis University's Northwest Campus is the main campus and administrative hub, located in Denver, Colorado. Regis University has one additional campus in Thornton, Colorado. Contact Human Resources Department of Human Resources K-4 3333 Regis Boulevard Denver, CO 80221-1099 Telephone: 303.458.4161 hrinfo@regis.edu Employee Benefits At Regis University, we know benefits are important to an employees financial security and sense of well-being. Regis University is pleased to offer employees a competitive benefits package designed to enhance the employees quality of life. Eligible employees may participate in medical, dental, vision, retirement and disability plans. View the Regis Benefits Guide Annual Security and Fire Safety Report The Regis University Annual Security and Fire Safety Report is now available. This report includes crime statistics for all of Regis campuses that include the Northwest Denver Campus, and the Thornton Campus. The Annual Security and Fire Safety Report contains the previous three years of Clery Act crimes that occurred on campus, in certain non-Campus buildings (property owned or controlled by Regis University), and on our public property within or immediately adjacent to and accessible from our campuses. The report also includes policies concerning campus security, Violence Against Women Act, drug and alcohol policies, and fire safety. You can request a copy of this report by contacting Campus Safety at 303-458-4122, or by using this link: 2024-annual-security-and-fire-safety-report.pdf