Assistant Facilities Manager

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate, skilled trades or technology, or youre looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Assistant Facilities Manager - Bay Area Operations What this job involves: As an Assistant Facilities Manager supporting JLL's Bay Area operations, you'll play a vital role in managing approximately 400,000 square feet of leased space across two locationsMilpitas as your primary site and San Jose as your secondary. Working closely with the Senior Facilities Manager, you'll help oversee a team of 10 facilities professionals while ensuring seamless operations in ISO 8 cleanroom and GxP-compliant environments. This position offers the opportunity to build advanced expertise in facilities management, regulatory compliance, and team leadership while working under moderate supervision. You'll tackle straightforward operational challenges independently, analyze solutions using established procedures, and collaborate with senior leadership on more complex matters. At JLL, we embrace more innovative ways of working and prioritize opportunities to strengthen and advance your career, making this an ideal role for a facilities professional ready to elevate their impact and develop higher-level management capabilities in a regulated, high-performance environment. What your day-to-day will look like: Assist in overseeing comprehensive facilities maintenance programs across both Bay Area sites, ensuring regulatory compliance, optimal building performance, and adherence to ISO 8 cleanroom standards and GxP requirements while coordinating closely with quality assurance teams on environmental monitoring Support the development and growth of a team of 10 facilities professionals by participating in performance evaluations, providing coaching and mentorship, and recommending strategic resource allocation across both locations to the Senior Facilities Manager Serve as a liaison between landlords, contractors, and engineers to support facility improvement projects from conception through completion, ensuring compliance with building codes, ISO 8, and GxP regulations while escalating complex technical or compliance issues appropriately Collaborate with the Senior Facilities Manager to maintain BSI and FDA audit-ready facilities, ensuring documentation meets ISO 13485 and FDA 21 CFR Part 820 requirements, participating actively in internal and external audits, and supporting corrective and preventive action (CAPA) resolution Work with the Senior Facilities Manager to establish and monitor key performance indicators including equipment uptime, maintenance response times, energy consumption, and cost metrics, preparing monthly and quarterly reports with data-driven insights Assist in developing and monitoring annual operating budgets, tracking expenses against forecasts, providing cost-saving recommendations, and preparing ROI analyses and budget proposals for capital expenditures Respond to facility emergencies and operational issues with sound judgment, coordinating swift resolution while maintaining compliance standards and keeping Senior Facilities Manager informed of significant developments Required qualifications: Bachelor's degree in Facilities Management, Engineering, or related field, or equivalent combination of education and professional experience 5-7 years of progressive facilities management experience with at least 2 years supervising teams or demonstrating leadership capability in facilities operations Proven experience managing facilities of 200,000 square feet or larger with responsibility for multiple building systems and operational functions Hands-on experience with ISO 8 cleanroom operations and GxP compliance standards in regulated manufacturing or laboratory environments Direct involvement in BSI and FDA audit preparation and support within regulated facilities, including documentation management and compliance verification Strong technical knowledge of building systems including HVAC, electrical, plumbing, fire and life safety systems, and building automation systems (BAS) Working knowledge of FDA 21 CFR Part 820 and ISO 13485 quality management system requirements as they apply to facilities operations Proficiency with computerized maintenance management systems (CMMS) and Microsoft Office Suite for reporting, analysis, and project tracking Demonstrated ability to develop, track, and report on key performance indicators and operational metrics for facilities management Preferred qualifications: Certified Facility Manager (CFM) or Facility Management Professional (FMP) credential demonstrating advanced facilities management knowledge Project Management Professional (PMP) certification indicating formal project management training and methodology expertise OSHA 30-Hour General Industry certification showing commitment to workplace safety and regulatory knowledge ASQ Certified Quality Auditor (CQA) credential providing additional depth in audit processes and quality systems within regulated environments Experience working in life sciences, biotechnology, pharmaceutical, or medical device manufacturing facilities with cleanroom and GxP requirements This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Estimated compensation for this position: 87,000.00 114,000.00 USD per year This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Location: On-site San Jose, CA If this job description resonates with you, we encourage you to apply, even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. 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If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. 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