Executive Assistant

The Office of the Senior Vice President for USC Communications is seeking an Executive Assistant to join the team. This role provides high-level administrative and operational support to the Senior Vice President (SVP) and/or leadership team and helps ensure the office runs smoothly day to day. The ideal candidate will bring strong judgment, attention to detail, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced environment with frequently changing demands. The Executive Assistant is responsible for coordinating electronic information systems, supporting office purchases and approvals, and helping oversee the maintenance of office equipment and facilities. This position also helps ensure the office remains in compliance with university policies and procedures and stays current on any updates or changes. In addition, the Executive Assistant may review office processes, prepare reports, and offer recommendations to improve overall efficiency and effectiveness. The selected candidate will be expected to establish and maintain contact with senior leaders, faculty, and/or staff who work closely with the SVP for USC Communications. This role also supports the progress of department programs and projects and provides updates on key goals and deliverables. The Executive Assistant must be highly responsive, adaptable, and able to anticipate needs by understanding priorities and planning logistics from the leaders perspective. The Executive Assistant may also manage special department projects on behalf of the SVP. This position will be fully onsite at the University Park Campus, 5 days a week. For priority consideration, please submit your formal application by March 19th, 2026. Responsibilities include but are not limited to the following: Project management and/or supervision of part-time, resource and temporary workers Overseeing digital information systems Managing procurement and/or acquisitions Coordinating the maintenance and repair of office equipment and facilities Ensuring the departments conformity to university policies and procedures Handling sensitive and confidential information with discretion Resolving complex departmental problems Report preparation, including conclusions and recommendations Research on behalf of the key executive(s) Coordinating daily schedules and calendaring activities Travel arrangements as required Performing other related responsibilities as requested and when necessary. The university reserves the right to add or change duties at any time Minimum Qualifications Bachelor's degree Five (5) years of experience within related administrative functions Experience in supervising administrative operations of multi-faceted department Strong organizational skills to address, prioritize and coordinate multiple problems and activities concurrently Preferred Qualifications Seven (7) years of experience within related administrative functions Compensation and Benefits Resume and cover letter required (may be submitted as one attachment). The annual base salary range for this position is $89,350-$92,000. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidates work experience, education/training, key skills, internal peer alignment, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. To support faculty and staff well-being, USC provides benefits-eligible employees with a broad range of benefits and perks to help protect their and their dependents health, wealth, and future. These benefits are available as part of the overall compensation and total rewards package. The University of Southern California is an Equal Opportunity Employer. Job Profile Summary Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education Minimum Experience: 5 years Minimum Field of Expertise: Experience in supervising administrative operations of multi-faceted department. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law. 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Application help If you need assistance during the application process, see our application help. (If you already work for USC, see Your USC career.) At any point you may also contact our HR Service Center for help at (213) 821-8100 or uschr@usc.edu. Don't see the dream job you are looking for? Drop off your contact information and resume and we will reach out to you if we find the perfect fit!