OVERVIEW We are currently seeking an Equipment Coordinator for our Equipment Division Chicago, IL. This position is responsible for administrative duties for the Equipment Division. As a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a small company feel with a large company backing. Walsh is a successful fast-growing company at the forefront of technology and is committed to being the employer of choice to our employees and the builder of choice to our customers. There are many compelling reasons why exceptional people should consider a career with our company: Challenging, complex work Creative and innovative problem-solving environment Supportive, communicative managers who reward hard work Opportunities for growth, training, and development Flexibility in career path & progression Opportunities to work and live all over the United States RESPONSIBILITIES Preventative Maintenance administrator as needed including one or more of the following: set up and delete PM intervals change or correct hour meter issues review, approve and process PM services upload repair invoices that have been entered on the PM side contact jobsites to resolve problems prepare Red List reports assist with PM dashboard approve PM rebates in WEM Issue RAs to vendors for PM services & minor repair, build work orders and update PMs Enter new equipment in the oil sample on-line database Process and close approved RA related entries Create new unit records into work order system Process incoming accounts payable invoices Manage Ford Quality Fleet Care Program Purchase City of Chicago vehicle stickers for the entire fleet. Monitor and maintain renewal of Illinois truck and auto plates Title and register vehicles entering the Illinois region from all other regions. Update vehicle information in Users Obtain cost agreements with dealerships. Review invoices before payout to confirm parts and labor pricing as agreed Create, process and audit internal invoicing cycle for equipment and vehicle rentals and internal invoices for repairs and PMs Manage billing adjustments and dispute resolution for all internal billings Manage special billing needs and tier rates for projects and equipment transfers Manage the insurance certificates program to ensure all third-party rentals are issued a certificate Assign and process transfers in EMT Enter and process payroll Manage I-Pass Accounts Coordinate food, beverages and set-up for meetings Reception back-up Answer phones, monitor front door & yard gate, greet visitors, sort & send mail as needed Assist with special projects as assigned by Equipment Manager or Sr. Equipment Manager Equipment Division Vendor and Visitor Safety Orientation. Inbound inspection process/transfers and Bill of Ladings. Coordinate local/national freight logistics when Logistics Manager is not present. Submit payroll for Teamsters. Coordinate local trucking moves when needed. Build and issue TA#s for timesheets and vendors. QUALIFICATIONS High school degree Minimum 5 years of work experience in an office administrative role Strong computer and data entry experience is required, including experience with Microsoft Office and other Windows database programs Experience with work order systems preferred Professional and friendly demeanor when dealing with customers and phone calls. Ability to communicate effectively in written and oral form Strong attention to detail with good organizational skills Ability to work in a team environment with various activities as directed by multiple members of the staff Knowledge of the state laws and regulations governing license titling and plate renewals Strong understanding of vehicle repair options & costs Working Conditions: Some duties will be outside Salary Range: $21 - $28/Hr. The Walsh Group, Ltd. Is committed to providing equal opportunity to qualified applicants with disabilities to compete for jobs. To request a reasonable accommodation in completing this application, please contact the Human Resources Department at 312-563-5905 or hr@walshgroup.com. An Equal Opportunity Employer, Disability/Veteran Salary Range Disclaimer Please note that job titles may span more than one career level. The actual base pay is dependent upon many factors, including but not limited to: training, transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. This role may also be eligible for a bonus and other benefits. Founded in 1898, The Walsh Group is a fourth-generation family-owned business providing design, build, finance and operation services for a wide variety of construction projects. We are consistently listed among the largest contractors in the United States, operating out of 21 strategically located regional offices across North America. Our three companies are united by a shared dedication to exceptional customer service, while upholding the highest standards of ethics, quality and safety.
