Job Description The Role We are looking for an assistant to support an agent in our Commercial Endorsements group in New York. Commercial Endorsements agents help our clients secure endorsement opportunities in print, on screen, in voice over, through social media campaigns, and brand partnerships. The ideal candidate has a passion for talent representation and is considering the agent path. The assistant is organized, willing to immerse themselves in the industry, and is able to communicate with clients, agents, and executives while maintaining a high level of discretion. Responsibilities Manage administrative duties including handling heavy phones, calendar management, scheduling travel, booking reports, preparing expense reports, and general office management tasks Prepare materials for all meetings and calls in advance, and take notes on all follow-up required Serve as the first point of contact with clients, agents and brand executives Track and meticulously maintain data on client projects, and execute excellent follow-up and follow through on all tasks Assist with special projects, research, and compiling information as needed Stay up-to-date on current events within the entertainment landscape, especially as it relates to talent, social media, and brand representation Qualifications Minimum of 10 months of professional administrative or equivalent experience Ability to work well in fast-paced environments; meet tight deadlines; lead multiple projects and expectations; maintain a sharp focus while handling competing priorities Attention to detail, strong organization and problem solving skills are a must Strong interpersonal and communication skills, both written and verbal, while understanding the importance of maintaining confidentiality Strong command of the Microsoft Office suite, especially Word, PowerPoint, Excel and Teams Ability to anticipate needs and execute time-sensitive matters Team oriented and able to communicate and collaborate with employees at all levels Adept at quickly learning new processes, technology, and ability to assimilate oneself and become familiar with existing systems Education BA/BS from an accredited University or College preferred Location On-Site in New York, NY, United States Compensation The base hourly rate for this position is in the range of $20.00-22.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more. Please provide complete and legible information. An incomplete application may affect your consideration for employment. Creative Artists Agency, LLC (the Company) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employees or their dependents reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law. The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address. The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities. CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. Creative Artists Agency (CAA), is the worlds leading full service entertainment, media, and sports agency. We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content. We also provide a range of strategic and marketing consulting services to corporate clients.
