Legal Secretary

JOB LOCATION 14999 E Alameda Pkwy Aurora, Colorado 80012-1563 City of Aurora, Colorado It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply. Why Work for Aurora? Make a difference in the lives of real people every day Diverse community Competitive total compensation package Well-Funded General Employees Retirement Plan Light rail station minutes away On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement Access to innovation workspaces PRIMARY DUTIES & RESPONSIBILITIES Hiring Salary: $21.31 - $26.64/Hour Salary to be commensurate with experience. Deadline to apply: September 24th, 2025 (This position is subject to close once a qualified pool of applications has been obtained) PRIMARY DUTIES & RESPONSIBILITIES Types a variety of legal documents, including correspondence, memoranda, legal pleadings, briefs, forms, motions, and reports Performs data entry on a Linux Environment/Computer System Gathers data and creates statistical reports Initiates, develops, maintains, and closes legal case filings Utilizes Colorado Bureau of Investigations software (NCIC/CCIC & DMV searches) Orders and obtains various legal case related documents for Attorneys Processes legal case paperwork from incarcerated defendants, warrants, State Motor Vehicle, CCIC/NCIC, process servers, and court personnel Files legal documents and correspondence Communicates by telephone, Microsoft teams or e-mail with Defense Attorneys, the public, court/law enforcement personnel, other agencies, and officials Prepares and processes dockets, witness lists, personal service, and subpoenas Requests police body worn cameras, various forms of digital evidence, and police property for case preparation Prepares and/or cancels WRITS for in custody Defendant transports and requests interpreter services for future court settings Maintains legal library and electronic records Works with electronic case management and e-discovery systems Performs additional duties as assigned This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice. MINIMUM QUALIFICATIONS & WORKING CONDITIONS An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered. Education: High school diploma or equivalent (GED) Experience: At least three (3) years of related technical and administrative support experience. Experience in a legal office preferred. Knowledge: General office procedures. Legal terminology. Legal forms. Personal computers, including related word processing software applications. Skills: Strong interpersonal and leadership skills. Typing at a minimum rate of 50 net words per minute. The use of personal computers, including related word processing software Intermediate skills in Microsoft Excel and MS Office Windows 11. Abilities: Establish and maintain effective working relationships with Attorneys, court personnel, employees, citizens, and elected officials. Multi-tasking ability to effectively manage multiple projects with deadlines. Communicate effectively both verbally and in writing. Handle sensitive situations with tact and diplomacy. Prioritize work. WORKING CONDITIONS Essential Personnel: When a local announcement of emergency or disaster is declared by the city, all City of Aurora employees may be required to work as essential personnel. Physical Demands: Light physical work lifting 20 pounds at a time, with frequent lifting or carrying of objects weighing up to 10 pounds with or without assistance. Occasional walking and standing. Frequent hand/eye coordination to operate the computer keyboard and office equipment. Vision sufficient to read computer screens, reports, and related department documents. Dexterity to operate computer keyboards and other related office equipment. Endurance sufficient to sit and work at a computer for extended periods of time. Frequent speech communication and hearing to maintain communication with employees and citizens. Work Environment: Works primarily in a clean, comfortable office environment. Equipment Used: Frequently uses standard office equipment including computer, calculator, multi-line telephones, copiers and fax machines. Frequently answers telephone. This position may require the incumbent to use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment. For Veterans preference: Please show all of your employment history, including military service and related documentation (DD214) on the application. The City of Aurora is an equal opportunity employer. We are required by state and federal agencies to keep certain statistical records on applicants. It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission. Despite the changes in Colorado law, the City of Aurora maintains a drug-free workplace. A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired. Drug Testing, Thorough Criminal Background Check, and Employment References: As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check. Applicants selected for safety-sensitive positions are required to complete and pass a drug screening as a condition of employment. Safety sensitive positions include Civil Service positions within Police and Fire Departments and positions where their job responsibilities have direct and substantial responsibility that would impact the health and safety of others. Employment references will be conducted on finalists for City of Aurora vacancies. Why Work for Aurora? Competitive total compensation package Rich benefits package with low employee costs Generous paid-time-off program (Vacation, Sick and Personal leaves) Retirement pension plan Rewarding public sector work impacting a large and diverse community Growing city and employee population Expansive perk benefits such as free Recreation Center Membership, wellness programs, tuition assistance, career advancement, performance bonus programs, etc. On-site fitness center and wellness programs Remote work opportunities Benefits & Retirement - City of Aurora (auroragov.org) Please show all your employment history, including military service and related documentation (DD214) on the application. Leaving blanks or omitting previous employment may result in your disqualification from employment. City policy requires that selected candidates provide documentation in the form of official transcripts of the highest level of education attained by the candidate that is listed on their application materials. The City of Aurora requires all applicants for employment, who are offered positions with the City, to undergo a thorough criminal background check, drug testing for safety sensitive position and possible credit check for select positions. All job applicants shall be asked to electronically consent to or sign a release authorizing a criminal background check and submit a urine sample for the purpose of testing for a wide variety of prohibited and/or controlled substances. Please click the following link to access the summary of your rights. Applicants who hold a Commercial Drivers License will also be required to undergo alcohol testing using an Evidential Breath Testing Device. Note: The recent legalization of recreational marijuana by the state of Colorado does not change the city's policy. Applicants who test positive for marijuana during a pre-employment drug test will not be hired, and will be ineligible to be employed with the city for one year. The City of Aurora uses E-Verify to determine if employees are legally eligible to work in the United States. Know your rights! The City of Aurora is an equal opportunity employer. No applicant for employment or employee shall be discriminated against because of age, race, color, sex, gender identity, sexual orientation, religion, creed, national origin, ancestry, disability or military status. The City shall develop and maintain a plan for diversity. Through its staff, the City shall periodically analyze its employment related practices and its plan for diversity to ensure compliance with this policy. If you need assistance or reasonable accommodation for completing this application, please feel free to contact our office at: 303-739-7225 or visit us at 15151 E. Alameda Pkwy., Suite 3500, Aurora, CO 80012. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity Respect Professionalism Customer Service And we welcome all who share these values to apply.