Associate Business Specialist

Brookhaven National Laboratory is committed to employee success and we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Review more information at BNL | Benefits Program The Business Services Directorate provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success. Led by the Chief Financial Officer, Brookhavens Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, and the Business Operations Offices. The Directorate manages a broad range of financial activities, including the planning and implementation of the Labs fiscal matters and its approximately $900 million annual budget. The Business Services Directorate has an opening for an Associate Business Specialist position within the Business Operations Office supporting Human Resources and the Business Services Directorate. This individual will report to the Business Operations Manager for the Information Technology Division (ITD), Human Resources (HR), and the Business Services Directorate (BSD) . Candidate will support a wide variety of financial and related functions for the Business Operations Office to HR and BSD, including, but not limited to micro purchasing, contract administration, and processing of all material requests. Essential Duties and Responsibilities: Management of contracts specific to the Human Resources Division and the Business Services Directorate. Management of contracts database specific to the Human Resources Division and the Business Services Directorate. Creation, routing, approving, and processing of Web Requisitions. Support the creation of Statements of Work and justifications for non-competitive procurements. Primary point of contact and liaison between HR, BSD, and the Procurement Office. Process Journal Vouchers. Process invoices and Miscellaneous Payments on behalf of ITD, BSD, and HR Business Team. Process Shipping Memos. Process Receipt of Material. Support inspections of 4-way matches. Manage contracts for Lab wide procurements owned by HR and BSD. Required Knowledge, Skills, and Abilities: Bachelor's degree in related business field or equivalent experience generally based on the basis of 2:1 (experience: college). 2+ years of related/relevant work experience. Proficient skill level in Microsoft Office products (Word, PowerPoint, & Excel). Ability to establish positive working relationships at all levels. Flexible team player with the ability to interact with staff to accomplish objectives and resolve issues. Ability to prioritize and effectively deal with deadlines. Ability to identify and resolve problems within own area of responsibility. Ability to identify organizational resources and seek assistance when needed. Effective oral and written communication skills. Must be self-motivated, resourceful and organized, taking ownership of all assigned work. Preferred Knowledge, Skills, and Abilities: Masters Degree in related business field. Interest in science mission of the Laboratory. Familiarity with PeopleSoft HR and Financials, and the ability to generate queries and reports. Experience with SharePoint and/or Power BI. Other Information: This is an onsite position located in Upton, New York Visa Sponsorship is not available for this position Brookhaven Laboratory is committed to providing fair, equitable, and competitive compensation. The full salary range for this position is $79,850 - $115,800 / year. Salary offers will be commensurate with the final candidates qualification, education, and experience and considered with the internal peer group. Brookhaven National Laboratory requires all non-badged personnel including visitors to produce a REAL-ID or REAL-ID compliant documentation to access Brookhaven National Laboratory view more information at www.bnl.gov/real-id. This is due to nationwide identification requirements for federal site access as required by the federal REAL ID Act. Those not in possession of a REAL ID-compliant document will not be permitted to access the site which includes access to the Laboratory for interviews. About Us Brookhaven National Laboratory (www.bnl.gov) delivers discovery science and transformative technology to power and secure the nations future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energys (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country, learn more at BNL | Opportunities for Veterans at Brookhaven National Laboratory. Equal Opportunity/Affirmative Action Employer Guided by our core values of integrity, responsibility, innovation, respect, and teamwork, Brookhaven Science Associates is an Equal Employment Opportunity Employer-Vets/Disabled. We are committed to fostering a respectful and collaborative environment that fuels scientific discovery. We consider all qualified applicants without regard to any characteristic protected by law. All qualified individuals are encouraged to apply. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. *VEVRAA Federal Contractor BSA employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at: https://www.directives.doe.gov/directives-documents/400-series/0486.1-BOrder-a/@@images/file Welcome. If you are looking for your next career moveto a place where your skills and strengths contribute to groundbreaking discovery and innovationBrookhaven National Laboratory may be where you belong. Here you can explore open positions and apply to the ones that suit you, your skills, and strengths. You can also keep track of your progress in the selection process and new postings that might interest you. Thanks for your interest in joining the Brookhaven Lab team. At Brookhaven Lab, everyone has a role in discovery science and transformative technology that's helping power and secure the nations future. We are home to world-class scientists, engineers, technicians, and other professionals as well as unique facilities that attract thousands of researchers annually from across the country and around the globe. Our track record includes seven Nobel Prize-winning discoveries, 37 R&D 100 Awards (the "Oscars of Innovation"), and countless other advances.