Administrative Aide I

Job Details: Administrative Aide I, A6 Pay Range $ 17.00 - $ 21.25 per hour Under general supervision, performs clerical and administrative support to ensure efficient department operations. This involves a variety of tasks including assisting with various internal and external communication methods, entering data and preparing various types of reports and documents, and maintaining records. The position serves as a key point of contact for internal and external stakeholders, including vendors. ESSENTIAL JOB FUNCTIONS: Perform administrative tasks including, but not limited to: typing and producing correspondence, routing incoming and outgoing mail, emails and calls, entering and maintaining data across multiple software platforms and databases, maintaining accurate inventories of assigned electronic equipment and personnel uniforms, and maintaining and filing records. Assist management with various types of documents including but not limited to: preparing monthly/quarterly reports preparing and facilitating submitting reports for City Council meetings, Maintain a procurement card and serve as a liaison with other departments and external vendors involving but not limited to the following tasks: assisting with purchase orders, monthly billings and other financial payments, updating account expenditures and expense reports for travel, and ordering and keeping track of office supplies, forms, computer hardware/software, services, uniforms, and miscellaneous equipment. Provide exceptional customer service in staffing the office reception desk, answering the telephone and emails, and routing citizen complaints and requests to appropriate City staff. OTHER JOB FUNCTIONS: Assists with special projects, event planning, coordination of meetings, and training, as well as travel arrangements and expense reports. Respond to open records requests to ensure they are processed legally and in a timely manner. MINIMUM QUALIFICATIONS: Knowledge, Skills and Abilities Required: Knowledge of basic accounting and clerical methods, forms, techniques and terminology. Knowledge of current Microsoft Office software products. Knowledge of office and administrative practices and procedures. Knowledge of office management, equipment, methods and procedures. Knowledge of purchasing methods and procedures, including procurement cards. Skill in communicating with other City employees and the public by written and verbal means. Skill in processing and verifying routine documents. Skill in making basic mathematical calculations. Skill in typing 40-50 wpm. Skill in using PC Software including current Microsoft Office Suite of applications. Skill with organization and attention to detail. Ability to analyze and evaluate programs, policies, procedures, services and facilities in order to develop recommendations for improvements. Ability to exercise discretion and independent judgment utilizing knowledge of the organization's policies. Ability to learn new systems and procedures quickly. Ability to operate a variety of office equipment including but not limited to PC, telephone, calculator, scanner, and copier. Ability to perform a variety of physical skills including but not limited to filing, pulling, seeing, sorting, squatting, standing, stooping, twisting body, typing, walking, and writing. Ability to plan, organize, monitor, and collaborate with internal and external stakeholders to accomplish unit objectives. Ability to prioritize deadlines and tasks. Ability to understand mathematical calculations involving fractions, percentages, and decimals. Ability to work at a rapid pace with interruptions. Ability to adjust to fluctuating work levels and work schedules such as required overtime. Ability to work in an indoor environment. Ability to work independently under general instructions. Ability to work within a set schedule. Qualifying Education and Experience High school diploma or GED. Employment Screenings Required: Criminal background check City of Arlington is an Equal Opportunity Employer. We are committed to fostering a diverse and inclusive workplace that is free from discrimination. We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status, or any other characteristic protected by applicable federal, state, or local laws. The people that work for the City of Arlington directly impact our community, citizens, visitors and businesses. Become a leader in your chosen profession by joining the Citys dynamic workforce and make a positive contribution to the American Dream City! The City of Arlington is an Equal Opportunity Employer. The City will make reasonable accommodations upon request for qualified individuals with disabilities. Requests for reasonable accommodations should be sent to accommodations@arlingtontx.gov. If you do not find a job that suits your experience, we welcome you to introduce yourself so Human Resources may be able to guide you to other opportunities.