Executive Assistant

In order for your application to be considered, you must attach a resume and cover letter to your employment application. The Price School of Public Policy has an immediate need to hire an Executive Assistant to support the dean and the deans office. This position reports to the dean. The executive assistant will be required to independently analyze, organize, and prioritize daily support activities as well as review, evaluate, and rank all incoming requests and communications for the dean. This person must have a professional demeanor and excellent written, verbal, and interpersonal communication skills to ensure the deans day-to-day activities are efficient and effective. This is a full-time position and the incumbent is expected to be in the office fully on-site Monday - Friday. Occasionally they may need to work evenings and weekends. The executive assistant will: Oversee the administrative operations of the deans office Manage the deans schedule and coordinate all meetingsZoom, hybrid, and in-personincluding meetings with the Price Deans Cabinet Save meeting materials and collate background information; confirm details with attendees Collaborate with members of the Price Deans Cabinet in organizing Board of Councilors meetings and other events that support the dean. Maintain electronic filing systems, up-to-date records, and contacts Arrange travel and accommodations for the dean Make recommendations and order gifts on behalf of the dean Submit and track deans expense reports Screen and direct all incoming calls and relay information as appropriate Supervise the administrative assistant and student workers, providing back-up support at the front desk as needed Prepare correspondence Manage special projects as needed Required: Bachelors degree Direct experience supporting a senior executive in an academic environment Strong customer service and problem-solving skills Preferred qualifications: Strong computing skills: Microsoft Office 365, Box, Concur, Workday Finance Excellent organizational skills to address, prioritize and coordinate multiple activities concurrently Strong verbal and written communication skills Compensation The annual base salary range for this position is $90,000 - $102,000. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidates work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. About the Sol Price School of Public Policy Ranked among the top schools of public policy in the nation, the USC Sol Price School of Public Policy and has as its mission to improve the quality of life for people and their communities worldwide. The School is composed of overlapping disciplines that generate innovative approaches to critical issues ranging from health-care policy to homelessness, and sustainability to congestion to name a few. A wide-ranging curriculum, including extensive experiential learning, prepares our graduates to navigate problems that demand multi-layered solutions driven by critical, informed thinking. The Price School, founded in 1929, is anchored by four departments: Public Policy and Management, Health Policy and Management, Wilbur H. Smith III Department of Estate Development; and Urban Planning and Spatial Analysis. The Schools rigorous academic programs provide students with the knowledge and distinctive opportunities to make meaningful contributions to their professions. Integrating classroom instruction with real-world experience and led by some of the worlds most renowned faculty in their fields, our students establish a clear pathway to successful careers. The Price School ranked #3 in the 2025 US News and World Report Public Affairs rankings. Our academic programs are augmented by numerous research centers, institutes and initiatives that provide additional research expertise and experiences, notable among them are: The Judith and John Bedrosian Center on Governance and the Public; The Center for Philanthropy and Public Policy; The USC Lusk Center for Real Estate; The METRANS Transportation Consortium; The Leonard D. Schaeffer Center for Health Policy & Economics; and The Schwarzenegger Institute for State and Global Policy. Together, they account for over $100 million in externally funded research grants and contracts. Our departments and research enterprise provide unmatched breadth and depth to tackle an enormous range of challenges facing our country and the world. Our graduates hold leadership positions across diverse sectors public, private, and nonprofit championing the advancement of the common good. They come from around the world and from a variety of cultures and socio-economic backgrounds to create a rich intellectual environment that celebrates, supports and benefits from diverse people and opinions. USC will provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. Join the Price School and work as a trusted partner in shaping an environment of innovation and excellence. Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education Minimum Experience: 5 years Minimum Field of Expertise: Experience in supervising administrative operations of multi-faceted department. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law. 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Application help If you need assistance during the application process, see our application help. (If you already work for USC, see Your USC career.) At any point you may also contact our HR Service Center for help at (213) 821-8100 or uschr@usc.edu. Don't see the dream job you are looking for? Drop off your contact information and resume and we will reach out to you if we find the perfect fit!